Tender For Engagement Of Event Management Agency For The Work Related To Stage, Logistic, Stage Run, Venue Branding And Lighting, Hospitality, Manpower, Ushers Etc. For Bangla Sangeet Mela-2023 At Mukundapur Football Ground, Howrah-West Bengal

Tender For Engagement Of Event Management Agency For The Work Related To Stage, Logistic, Stage Run, Venue Branding And Lighting, Hospitality, Manpower, Ushers Etc. For Bangla Sangeet Mela-2023 At Mukundapur Football Ground- 1 STAGE (for 8 days) 2 Stage : Mattress on floor, four side truss, tarpaulin & Cloth roofing with stage decoration 3 Carpeting, Musking& Framing as required 4 Floral decoration with coloured flower in front of stage 5 Ramp in both side of the stage 6 BACK DROP (for 8 days) 7 3D back drop (20’X10’) 8 Green Room (for 8 days): 9 20’X30’ attached with stage to be covered with tarpaulin & Octanum with curtain with mattress on floor and all other necessary equipments 10 Mirrors for green room 11 FURNITURE (for 8 days): 12 Tables (5’X3’) with cover for green room 13 VIP chairs 14 Low table with covers 15 Fiber Chair with cover 16 Wooden Chowki with White cover for stages 17 Sofa set for green room cum Office & for VVIP 18 BIO TOILET (for 8 days): 19 BIO TOILET (for 8 days): 20 VENUE BRANDING: Gates, Publicity etc. at Mukundapur Football Ground premises with creativebranding ideas andcreative awareness (for 8 days): 21 STANDY8X4 IRON 22 HOARDING 8’X6’ WOODEN 23 3-D customizedGate with decoration:Decoration of the gates will be made by flex painting (design CD will be supplied by I&CA Deptt 24 Walkway Pillar : Flex with iron frame (3’ X 8’) for inside the venue 25 Pole Pillar : Flex on wooden frame (3’ X 6’) for inside the venue 26 Help Desk : Table with frills (10’ x 10’ ) 27 Programme schedule : Flex on wooden frame(10’ x 20’ ) 28 Stall Details information: Flex on wooden frame ( 10 x10) 29 Name Tags- Help desk : Acrylic with prints(6x2.5) 30 Directional Signages : VOS (2x1.5) 31 Walkway Pillar : Flex with iron frame (3’ X 8’) for outside the venue 32 Pole Pillar : Flex on wooden frame (3’ X 6’) for outside the venue 33 8X8 flex in wooden frame 34 CUTOUT (6x12) 35 SURROUNDING BRANDING (for 8 days) 36 16X4X30 (3d customized overhead gate) 37 HOARDING 8’X6’ WOODEN 38 COLOURFULL FLAGS ON ROPE 39 COLOURFULL FLAGS ON POLE 40 F&B : 41 Arrangement of 200 food packets per day for Artists, Officials & Others for 8 days per packets @ INR 160 42 Arrangement of 200 tea / coffee per day for Artists, Officials & Others for 8 days @INR 12 per cup 43 Manpower (for 8 days) 44 Supervisor 45 Boys 46 Security (8hrs-3shifts) 47 SOUND (for 8 days): 48 Speaker Stand 49 Stage Monitor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 50 Out Box Speaker(Low & Top).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 51 Amplifier.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 52 Audio Mixing Console (48 channels) with Effect Processor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 53 Microphones (with stands) & Gooseneck Microphone 54 Cordless microphones 55 DVD player 56 Voltage Stabilizer (10 kw).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 57 Clearcom 58 Power board for Stage 59 Technician 60 Installation/Operation 61 Goal Post (3side C Shape) Truss as per Stage measurement 62 T-Truss 63 Installation of Stage Lighting (for 8 days): 64 S&F Thousand watt halogen Lamp (1000watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 65 S&F Metal hailed lamp fitting (400watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 66 Par 65.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 67 LED Par.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 68 Light engineer 69 Surphee.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 70 Moving Head.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 71 Haze.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 72 Installation Of Venue Lighting (for 8 days): 73 Metal 400 watt.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 74 Led rice lamp.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigidPVC conduit and proper earthling. 75 Electricity charges (on actual basis) 76 125KVA Genset for Power (for 8 days): 77 S&F Generator, 125 KVA, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 78 S&F Generator, 62.5 KVA, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 79 DOCUMENTATION: (for 8 days) 80 Still Photography 81 Video Photography 82 Govt. taxes 83 Including all Govt. taxes

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INR 60000.0 /-

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Name of Work: Engagement of Event Management Agency for the work related to stage, logistic, stage run, Venue Branding and Lighting, Hospitality, manpower, ushers etc. for Bangla Sangeet Mela-2023 at Mukundapur Football Ground

Sl. No.	Item Description
1	STAGE (for 8 days)
2	Stage : Mattress on floor, four side truss, tarpaulin & Cloth roofing with stage decoration
3	Carpeting, Musking& Framing as required
4	Floral decoration with coloured flower in front of stage
5	Ramp in both side of the stage
6	BACK DROP (for 8 days)
7	3D back drop (20’X10’)
8	Green Room (for 8 days):
9	20’X30’ attached with stage to be covered with tarpaulin & Octanum with curtain with mattress on floor and all other necessary equipments
10	Mirrors for green room
11	FURNITURE (for 8 days):
12	Tables (5’X3’) with cover for green room
13	VIP chairs
14	Low table with covers
15	Fiber Chair with cover
16	Wooden Chowki with White cover for stages
17	Sofa set for green room cum Office & for VVIP
18	BIO TOILET (for 8 days):
19	BIO TOILET (for 8 days):
20	VENUE BRANDING: Gates, Publicity etc. at Mukundapur Football Ground premises with creativebranding ideas andcreative awareness (for 8 days):
21	STANDY8X4 IRON
22	HOARDING 8’X6’ WOODEN
23	3-D customizedGate with decoration:Decoration of the gates will be made by flex painting (design CD will be supplied by I&CA Deptt
24	Walkway Pillar : Flex with iron frame (3’ X 8’) for inside the venue
25	Pole Pillar : Flex on wooden frame (3’ X 6’) for inside the venue
26	Help Desk : Table with frills (10’ x 10’  )
27	Programme schedule : Flex on wooden frame(10’ x 20’  )
28	Stall Details information: Flex on wooden frame ( 10" x10")
29	Name Tags- Help desk : Acrylic with prints(6"x2.5")
30	Directional Signages : VOS (2"x1.5)
31	Walkway Pillar : Flex with iron frame (3’ X 8’) for outside the venue
32	Pole Pillar : Flex on wooden frame (3’ X 6’) for outside the venue
33	8"X8" flex in wooden frame
34	CUTOUT (6"x12")
35	SURROUNDING BRANDING (for 8 days)
36	16X4X30 (3d customized overhead gate)
37	HOARDING 8’X6’ WOODEN
38	COLOURFULL FLAGS ON ROPE
39	COLOURFULL FLAGS ON POLE
40	F&B :
41	Arrangement of 200 food packets per day for Artists, Officials & Others for 8 days per packets @ INR 160
42	Arrangement of 200 tea / coffee per day for Artists, Officials & Others for 8 days @INR 12 per cup
43	Manpower (for 8 days)
44	Supervisor
45	Boys
46	Security (8hrs-3shifts)
47	SOUND (for 8 days):
48	Speaker Stand
49	Stage Monitor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
50	Out Box Speaker(Low & Top).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
51	Amplifier.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
52	Audio Mixing Console (48 channels) with Effect Processor.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
53	Microphones (with stands) & Gooseneck Microphone
54	Cordless microphones
55	DVD player
56	Voltage Stabilizer (10 kw).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
57	Clearcom
58	Power board for Stage
59	Technician
60	Installation/Operation
61	Goal Post (3side "C" Shape) Truss as per Stage measurement
62	T-Truss
63	Installation of Stage Lighting (for 8 days):
64	S&F Thousand watt halogen Lamp (1000watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
65	S&F Metal hailed lamp fitting (400watt).Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
66	Par 65.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
67	LED Par.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
68	Light engineer
69	Surphee.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
70	Moving Head.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
71	Haze.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
72	Installation Of Venue Lighting (for 8 days):
73	Metal 400 watt.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
74	Led rice lamp.Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthling.
75	Electricity charges (on actual basis)
76	125KVA Genset for Power (for 8 days):
77	S&F Generator, 125 KVA, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department"s Order)
78	S&F Generator, 62.5 KVA, sound proof, for electricity supply and power backup (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department"s Order)
79	DOCUMENTATION: (for 8 days)
80	Still Photography
81	Video Photography
82	Govt. taxes
83	Including all Govt. taxes