Request For Proposal For Engagement Of Event Management Agency For State Level Youth Festival 2023 Bhubaneswar Sports And Youth Services Department Government Of Odisha, Khordha-Odisha

Request For Proposal For Engagement Of Event Management Agency For State Level Youth Festival 2023 Bhubaneswar Sports And Youth Services Department Government Of Odisha- 1 Branding And Look & Feel Main Gate 2 Flex & Metal Frame Description - Ms Pipe Frame With 320 Gsm Blackback Star Flex For Backdrops, Venue Branding, Main Gate Arch, Aboards, Signages , Standees, And Any Others Elements As Perthespecificdimensionstobeidentifiedfordifferent Venues With Required Support Structures 3 Flex & Wooden Frame Descriptions - Wooden Frame With 320 Gsm Blackback Star Flex For Backdrops, Customised Frames, Venue Branding And Any Others Elements As Perthespecificdimensionstobeidentifiedfordifferent Venues With Required Support Structures 4 Flex - Unframeddescription-320 Gsm Blackback Star Flex For Dropdowns, Venue Branding And Any Others Elements As Per The Specific Dimensions To Be Identified For Different Venues With Required Support Structures 5 Vinyl Brandingdescription- Vinyl Printing And Pasting As May Be Required 6 Vinyl On Sun Boardbrandingdescription- Vinylprintingandpastingon3mmsun Boardwithmatte Lamination 7 Vinyl On Sun Boardbrandingdescription- Vinylprintingandpastingon5mmsun Boardwithmatte Lamination 8 Vinyl On Mdf Cutouts Description - Vinyl Printing With Matte Lamination Pasting On Mdfcutouts With Required Support Structure 9 Vinyl On Sun Board Cutouts Description - Vinyl Printing With Matte Lamination Pasting On 5Mm Sun Board Cutouts With Required Support Structure 10 Roll Up Standeesdescription- 320 Gsm Blackback Star Flex Roll Up Standee 11 Pole Brandingdescription- Polyester Fabric - Die Sublimation Front Back Print With Pockets ( 3X6 ) . Media To Be Held In Its Position Either With The Help Of Existing Horizontal Pipes. Velcro Strips To Be Provided To Hold The Banner In Place. 12 General Lighting And Scaffolding 13 Metal Halide Lightsdescription- With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 14 Metal Halide Lightsdescription- With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 15 M.S. Scaffoldingdescription - Providing And Fixing Scaffolding System Made With 40 Mm Diameter 16 M.S. Scaffoldingdescription - Providing And Fixing Scaffolding System Made With 40 Mm Diameter 17 Stage Lighting 18 Par 64Sdescription - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 19 Led Pars Description - Rgb With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 20 Led Pars Description - Warm White With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 21 Moving Head Sharpy Description - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 22 Moving Head Wash Description - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 23 Moving Head Spotdescription - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 24 Smoke Machine Description - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 25 Led Pars Description - Rgb With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 26 Smoke Machine Description - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 27 Follow Spot Description - With Necessary Cabling And Power Distribution Fromnearby Electrical Sources Or Dg Set 28 Lighting Control Board Description - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 29 Lighting Engineer 30 Truss 31 Box Truss Main Stage Description - 1000Mm With Base Plate / Support Legs And Black Cloth Masking 32 Front Light Goal Post Description - 400Mm To 1000Mm With Base Plate / Support Legs And Black Cloth Masking 33 T Truss Description - 400Mm To 1000Mm With Base Plate / Support Legs And Black Cloth Masking 34 Stage Sound - For 10000 Attendees 35 Pa System Main Stage Flyingdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 36 Pa System Delay Ground Stackdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 37 Pa System Subs Description - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 38 Delay Subs Description - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 39 Front Fillsdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 40 Podium Microphonedescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 41 Hand Cordlessdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 42 Lapel Micdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 43 Headset Micdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 44 Audio Mixerdescription - Has To Be Best In Class And Befitting To The Technical Riders Of The Artistes And Speakers 45 Junglee Mic Description - In Ear Wired With Mic Headphones / Earphones 46 Artist Techrider / Requirements 47 Twin Cdj Setdescription - Pioneer Or Equivalent 48 Led 49 Stage Led Screens Descriptions - Full Colour P 3.9 Mm Led Video Display, Refresh Rate: 4000 Hz, Dimension: 500Mm X 500Mm. For Stage , Stage Side And Delay Led Screens. Designs Will Be Shared For Implementation 50 Processors Description - Have To Be Best In Class 51 Switchers Description - Have To Be Best In Class 52 Laptops Description - Have To Be Best In Class 53 Operating Serverdescription - Watchout Server 54 Watchout Operator 55 Dg Sets 56 250 Kvadescription-3 Phase Cabling, Earthing, Change Over, Distribution Panel Which Is Suitable For Entire Duration Of The Event, To Run As Per Site Requirement With Capacity Switchgearanddistributioncablesofadequatesizeandlength, Withall Consumables, Operation And Maintenance 57 Running Chargesdescription - Costs To Be Provided For Per Hr Running 58 125 Kvadescription-3 Phase Cabling, Earthing, Change Over, Distribution Panel Which Is Suitable For Entire Duration Of The Event, To Run As Per Site Requirement With Capacity Switchgearanddistributioncablesofadequatesizeandlength, Withall Consumables, Operation And Maintenance 59 Running Chargesdescription - Costs To Be Provided For Per Hr Running 60 62 Kvadescription- 3 Phase Cabling, Earthing, Change Over, Distribution Panel Which Is Suitable For Entire Duration Of The Event, To Run As Per Site Requirement With Capacity Switchgearanddistributioncablesofadequatesizeandlength, Withall Consumables, Operation And Maintenance 61 Running Chargesdescription - Costs To Be Provided For Per Hr Running 62 Shamiyanas, Hangers And Pagodas 63 German Hangerdescription-A ) Sideheight4mandcentreheight7.25M With Woodenplatform With Carpeting As Flooring, Water Proof Tentage Satin Cloth Draping On The Ceiling Without Air Conditionb ) Electrical / Technology:. Adequate Lighting. 15A / 5A Electrical Sockets. Sufficient Size Electrical Panel Connectionsc ) The Tent Shall Be Constructed In Accordance With National Building Code Andpractices And Shall Be Furnishedwithfireextinguisherstomeet Necessary Fire Regulations Governing Temporary Structures.D ) Cabling From Nearest Electrical Source / Dg Set Is To Be Ensured. 64 Pagoda Tentsdescription-Supply, Erection And Dis- Assembling Of Tents Ofa ) As Specified With Minimum Internal Height Of 2.5M With Two Removable Sides.B ) Electrical / Technology:. Adequate Lighting. 15A / 5A Electrical Sockets. Sufficient Size Electrical Panel Connectionsc ) The Tent Shall Be Constructed In Accordance With National Building Code Andpractices And Shall Be Furnishedwithfireextinguisherstomeet Necessary Fire Regulations Governing Temporary Structures.D ) Cabling From Nearest Electrical Source / Dg Set Is To Be Ensured. 65 Waterproof Shamianadescription-Bamboostructurewith4sidecoveredwithcloth, Carpet On Floor & Waterproof ( Trapoline / Roof ) . Wooden Flooring With Adequate Light 66 Waterproof Shamianadescription-Bamboostructurewith4sidecoveredwithcloth, Carpet On Floor & Waterproof ( Trapoline / Roof ) . Wooden Flooring With Adequate Light 67 Chinese Tents / Canopydescription-Canopy With Platform And Carpeting 68 Stage, Platforms And Carpeting 69 Wooden Platformsdescription- 19 Mm Plywood With Required Framework 70 Wooden Platformsdescription- 19 Mm Plywood With Required Framework 71 Wooden Platformsdescription- 19 Mm Plywood With Required Framework 72 Wooden Platformsdescription- 19 Mm Plywood With Required Framework 73 Stagedescription- 19 Mm Plywood With Required Framework 74 Synthetic Grass Mattingdescription- Laying Of Synthetic Grass Matting In Required Areas 75 Synthetic Carpetdescription- Laying Of Synthetic As Per Requirement 76 Agro Netdescription- Green / Black Agro Shade Net 77 Masking And Barricading 78 Black / White Cloth Masking On Bamboo Structure Description- Cloth Masking On Bamboo Structures 79 Black / White Cloth Masking On Wooden Frame Description- Cloth Masking On Wooden Framing 80 Bamboo Barricading Without Masking Description- Barricading Without Masking 81 Bamboo Barricading Without Masking Description- Barricading Without Masking 82 Mojo Barricading With Base Structuredescription-Without Masking 83 Pipe / Jail Barricadingdescription - Without Masking And With Required Support Structures 84 Tensile Barriersdescription-Retractable Belt Posts Or Belt Stanchions 85 Queue Managerdescription-Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions 86 Furniture And Fixtures 87 Tabledescription-Wooden Tables With Frill And Cover 88 Round Tabledescription-Wooden Tables With Frill And Cover 89 Bar Tabledescription - 3.5 Height Glass / Wooden Top Tables 90 Bar Chairdescription-Adjustable Height With Seat And Back Support 91 Metal Chair With Cushiondescription-Chair With Cushion & Fabric / Leatherite Upholstery With Back Support 92 Sofadescription-Seamless Design Of Plush Seating In Quality Leather 93 Sofadescription-Seamless Design Of Plush Seating In Quality Leather 94 Coffee Tablesdescription-Wooden Polished / Glass Top Centre Table 95 Podiumdescription-Podium With Branding For Speech 96 Fandescription- Standing Fans 97 Extension Cordsdescription-Standard Extention Cords 98 Others 99 Chemical Toiletsdescription-Standard Portable Toilet With Pvc Structure Including Flush Tank, Taps And Washbasins With Continuous Water Supply Including Waste Removal And Cleaning Staff As Required 100 Walkie-Talkiedescription-Make Of Reputed Brand Like Motorola / Yashica Or Equivalent, Vhf Devices 101 Led Tv Description- Self-Standing And Wall Mount Option 102 Led Tvdescription-Self-Standing And Wall Mount Option 103 Cctvsdescription-Cctvs With Cable Connection And Operation & Maintenance 104 Fire Extinguishersdescription- Abc 4.5 Kg 105 Fire Extinguishersdescription- Co2 6 Kg 106 Vanity Vansdescription- Double Door 107 Vanity Vansdescription- Single Door

Sr No	CorrigendumDate	Corrignedum	CorrigendumType	NewSubmissionDate
1	01-Dec-2023	Corrigendum 1	Date	15-12-2023
2	04-Dec-2023	BOQ	BOQ	15-12-2023
3	15-Dec-2023	CorrigendumII	Date	22-12-2023

INR 15000 /-

INR 500000.0 /-

Refer document

Name of Work: RFP for engagement of Event Management Agency for State Level Youth Festival 2023

Sl. No.	Item Description
1	Branding and Look & Feel Main Gate
2	Flex & Metal Frame Description - MS Pipe Frame with 320 GSM Blackback Star Flex for Backdrops, Venue Branding, Main Gate Arch,ABoards,Signages , Standees, and any others elements as perthespecificdimensionstobeidentifiedfordifferent venues with required support structures
3	Flex & Wooden Frame Descriptions - Wooden Frame with 320 GSM Blackback Star Flex for Backdrops, Customised Frames, Venue Branding and any others elements as perthespecificdimensionstobeidentifiedfordifferent venues with required support structures
4	Flex - Unframed Description-320 GSM Blackback Star Flex for Dropdowns, Venue Branding and any others elements as per the specific dimensions to be identified for different venues with required support structures
5	Vinyl Branding Description- Vinyl Printing and Pasting as may be required
6	Vinyl on Sun boardBranding Description- VinylPrintingandPastingon3mmSun boardwithMatte Lamination
7	Vinyl on Sun boardBranding Description- VinylPrintingandPastingon5mmSun boardwithMatte Lamination
8	Vinyl on MDF Cutouts Description - Vinyl Printing with Matte Lamination Pasting on MDFCutouts with required support structure
9	Vinyl on Sun board Cutouts Description - Vinyl Printing with Matte Lamination Pasting on 5mm Sun board Cutouts with required support structure
10	Roll up Standees Description- 320 GSM Blackback Star Flex Roll Up Standee
11	Pole Branding Description- Polyester Fabric - Die Sublimation Front Back Print with Pockets(3"x6"). Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.
12	General Lighting and Scaffolding
13	Metal Halide Lights Description- With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
14	Metal Halide Lights Description- With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
15	M.S. Scaffolding Description - Providing and fixing scaffolding system made with 40 mm diameter
16	M.S. Scaffolding Description - Providing and fixing scaffolding system made with 40 mm diameter
17	Stage Lighting
18	PAR 64s Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
19	LED Pars Description - RGB with necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
20	LED Pars Description - Warm White with necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
21	Moving Head Sharpy Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
22	Moving Head Wash Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
23	Moving Head Spot Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
24	Smoke Machine Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
25	LED Pars Description - RGB with necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
26	Smoke Machine Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
27	Follow Spot Description - With necessary Cabling and Power Distribution fromnearby electrical sources or DG Set
28	Lighting Control Board Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
29	Lighting Engineer
30	Truss
31	Box Truss Main Stage Description - 1000mm with Base Plate / support legs and Black Cloth masking
32	Front Light Goal Post Description - 400mm to 1000mm with Base Plate / support legs and Black Cloth masking
33	T Truss Description - 400mm to 1000mm with Base Plate / support legs and Black Cloth masking
34	Stage Sound - for 10000 attendees
35	PA System Main Stage Flying Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
36	PA System Delay Ground Stack Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
37	PA System Subs Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
38	Delay Subs Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
39	Front Fills Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
40	Podium Microphone Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
41	Hand Cordless Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
42	Lapel Mic Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
43	Headset Mic Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
44	Audio Mixer Description - Has to be best in class and befitting to the technical riders of the artistes and speakers
45	Junglee Mic Description - In Ear Wired With Mic Headphones/Earphones
46	Artist Techrider / Requirements
47	Twin CDJ Set Description - Pioneer or Equivalent
48	LED
49	Stage LED Screens Descriptions - Full Colour P 3.9 MM LED Video Display, Refresh Rate: 4000 Hz, Dimension: 500mm x 500mm. For Stage , Stage Side and Delay LED Screens. Designs will be shared for implementation
50	Processors Description - Have to be best in class
51	Switchers Description - Have to be best in class
52	Laptops Description - Have to be best in class
53	Operating server Description - Watchout Server
54	Watchout Operator
55	DG sets
56	250 KVA Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switchgearanddistributioncablesofadequatesizeandlength,withall consumables, operation and maintenance
57	Running Charges Description - Costs to be provided for per hr running
58	125 KVA Description-3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switchgearanddistributioncablesofadequatesizeandlength,withall consumables, operation and maintenance
59	Running Charges Description - Costs to be provided for per hr running
60	62 KVA Description- 3 phase cabling, earthing, change over, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switchgearanddistributioncablesofadequatesizeandlength,withall consumables, operation and maintenance
61	Running Charges Description - Costs to be provided for per hr running
62	Shamiyanas, Hangers and Pagodas
63	German Hanger Description- a)Sideheight4mandCentreheight7.25m with woodenplatform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling without air condition b) Electrical / Technology: . Adequate lighting . 15A/5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code andPractices and shall be furnishedwithfireextinguisherstomeet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured.
64	Pagoda Tents Description-Supply, erection and dis- assembling of tents of a)As specified with minimum internal height of 2.5m with two removable sides. b) Electrical / Technology: . Adequate lighting . 15A/5A electrical sockets . Sufficient Size electrical panel connections c) The tent shall be constructed in accordance with National Building Code andPractices and shall be furnishedwithfireextinguisherstomeet necessary fire regulations governing temporary structures. d) Cabling from nearest electrical source/DG Set is to be ensured.
65	Waterproof Shamiana Description-Bamboostructurewith4sidecoveredwithcloth,carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light
66	Waterproof Shamiana Description-Bamboostructurewith4sidecoveredwithcloth,carpet on floor & Waterproof (Trapoline /Roof). Wooden flooring with adequate light
67	Chinese Tents/Canopy Description-Canopy with platform and carpeting
68	Stage, Platforms and Carpeting
69	Wooden Platforms Description- 19 mm plywood with required framework
70	Wooden Platforms Description- 19 mm plywood with required framework
71	Wooden Platforms Description- 19 mm plywood with required framework
72	Wooden Platforms Description- 19 mm plywood with required framework
73	Stage Description- 19 mm plywood with required framework
74	Synthetic grass matting Description- Laying of synthetic grass matting in required areas
75	Synthetic Carpet Description- Laying of Synthetic as per requirement
76	Agro Net Description- Green/Black Agro Shade Net
77	Masking and Barricading
78	Black / White Cloth Masking on Bamboo Structure Description- Cloth Masking on bamboo structures
79	Black / White Cloth Masking on Wooden Frame Description- Cloth Masking on Wooden Framing
80	Bamboo Barricading without masking Description- Barricading without masking
81	Bamboo Barricading without masking Description- Barricading without masking
82	Mojo Barricading with base structure Description-Without masking
83	Pipe/ Jail Barricading Description - Without Masking and with required support structures
84	Tensile Barriers Description-Retractable Belt Posts or Belt Stanchions
85	Queue Manager Description-Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions
86	Furniture and Fixtures
87	Table Description-Wooden Tables with frill and cover
88	Round Table Description-Wooden Tables with frill and cover
89	Bar Table Description - 3.5" height Glass/Wooden top tables
90	Bar chair Description-Adjustable height with seat and back support
91	Metal Chair with cushion Description-Chair with cushion & fabric/ leatherite Upholstery with Back Support
92	Sofa Description-Seamless design of plush seating in quality leather
93	Sofa Description-Seamless design of plush seating in quality leather
94	Coffee Tables Description-Wooden Polished / Glass Top Centre table
95	Podium Description-Podium with branding for speech
96	Fan Description- Standing Fans
97	Extension cords Description-Standard extention cords
98	Others
99	Chemical toilets Description-Standard Portable Toilet with PVC Structure including flush tank, taps and washbasins with continuous water supply including waste removal and cleaning staff as required
100	Walkie-Talkie Description-Make of reputed Brand like Motorola/ Yashica or equivalent, VHF Devices
101	LED TV Description- Self-standing and wall mount option
102	LED TV Description-Self-standing and wall mount option
103	CCTVs Description-CCTVs with cable connection and Operation & Maintenance
104	Fire Extinguishers Description- ABC 4.5 KG
105	Fire Extinguishers Description- Co2 6 KG
106	Vanity Vans Description- Double Door
107	Vanity Vans Description- Single Door