Southern Railway-SR has published Supply Of Abrasive Rail Cutter As Per Rdso Specification Tm/Sm/1 (Rev 02 Of 2020) Or Latest Up To The Date Of Tender Opening With Amc For Five Years (Optional) After Completion Of. Submission Date for this Tender is 13-12-2023. Cutting Crimping and Punching Tools Tenders in palakkad Kerala. Bidders can get complete Tender details and download the document.
| Sl. No. | Item Description |
| 1 | Supply Of Abrasive Rail Cutter |
| 2 | Supply of Abrasive rail cutter as per RDSO specification TM/SM/1 (Rev 02 of 2020) or latest up to the date of tender opening with AMC for five years (optional) after completion of warranty on payment basis (as quoted by the firm) Engine Honda GX 200 or equivalent with 4.1 Kw power and minimum 3600 rpm ,4 stroke single cylinder and recoil starting system and Clamping assembly Kutter make [ Warranty Period: 12 Months after the date of delivery ] |
| 3 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 1 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 3 6023222802 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 2 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 4 6023222803 AMC (Y) Non Stock --- Yes CONSIGNEE INR Page 1 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 3 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 5 6023222804 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 4 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 6 6023222805 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 5 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Commencement : Within 1 Days of issue of Contract, Completion : --- Within 60 Days thereafter Payment Terms S.No Description Payment Terms 1 100% payment against receipt, inspection and acceptance of material by the consignee at destination. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description Page 2 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 1 In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the total order quantity upto + 30% anytime within the delivery period (including extended delivery period and even at the time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can be operated in one or more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issued for multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letter of acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B of "SR TENDER CONDITIONS" attached to this tender documen Standard Governing Conditions S.No Description 1 The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms & Conditions of this tender and Tender conditions uploaded on IREPS website (Link- https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_24032023_SR.pdf) and IRS Conditions of Contract with latest amendment. 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Supply to be as per tender specification and condition Yes Yes Not Allowed 2 RAILWAY RESERVES THE RIGHT TO PROCURE THE ENTIRE Yes Yes Not Allowed QUANTITY OR BULK QUANTITY FROM THE PROVEN SOURCES AS PER PART-B/ PARA 3.0 OF TENDER CONDITIONS FOR E-TENDER. TENDERERS ARE REQUESTED TO UPLOAD THE COPIES OF R.NOTE/P.O/INSPECTION NOTE FOR SAME/SIMILAR ITEM SUPPLIED TO SOUTHERN RAILWAY OR ANY OTHER ZONAL RAILWAYS 3 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowed must attach authorization letter issued by the OEM or OEM authorized (Optional) stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS Page 3 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 4 2. [a] The tenderer must have supplied the same/similar items to this Yes Yes Allowed Railway or any other zonal railways/production units. Documentary (Mandatory) evidence (such as R/Notes, TPI Inspection Certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders. The tenderer with satisfactory past performance as mentioned above for supply of the same/similar items for a qty. of 10 percent or more of tendered qty. against a single contract or must have supplied at least 20 percentage of the tendered qty in multiple orders during the last five years prior to and excluding tender opening date may be considered (as responsive to S.Rly requirements) for placement of bulk and regular order. [b]. If such past performance level is lower, then the offer may be considered [as responsive to S Railway requirements] for placement of developmental order not exceeding 20 percent of the net procurable quantity. Tenderers, who have no past performance as above, may also be considered for Developmental orders. For consideration of such developmental orders, such tenderers must enclose along with their quotation, details of M&P testing facilities, QAP[if available], Technical manpower/financial status available with them and MSE/NSIC registration certificate for same/similar items. 5 Procurement of the item is restricted to Local suppliers with minimum local Yes Yes Allowed content of 20% (Class-I or Class-II Local supplier as defined in Railway (Mandatory) Board letter No. 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendo 6 Offers Received from RDSO/CORE Approved Vendors or their Authorized Yes Yes Not Allowed Dealers with Specific Tender Authorization Letter from RDSO/CORE Approved Vendors Only will be accepted.2.Please furnish Make/Brand in your offer. 7 Development vendors shall be eligible for developmental order of 20% of Yes Yes Not Allowed NPQ in regular tenders. Total quantity to be ordered on developmental Sources shall be limited up to 20 % of NPQ in regular tenders. b) Approved Vendors shall be eligible for bulk order as per predefined tender conditions. (c)Where there is only single RDSO approved vendor for an item, Developmental order may be given to up 50% of NPQ on one or more Vendors approved as developmental vendors ( d ) Where there i s no Approved vendor f o r a n i t e m vendors may be considered for placement of bulk order without any quantity restriction. However while considering Such vendors, factors including p a s t performance capacity delivery Requirements quantity u n d e r procurement, nature of item, out standing Order load etc. will be considered, subject to rates being reasonable. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 4 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 1 HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are Yes Yes Allowed GST compliant and their quoted tax structure/rates are as per the GST (Optional) Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. 2 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowed must attach authorization letter issued by the OEM or OEM authorized (Optional) stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of tender condition 3 Make In India Preference policy :-In keeping with the Public Procurement Yes Yes Allowed (Preference to Make in India) Order,2017as amended, it has been found (Optional) that there is sufficient Local capacity and competition in supply of the tendered item of required quality and therefore procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor 4 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition 5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, Yes Yes Not Allowed INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue dela Page 5 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 6 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowed be ignored. " I have read the clause regarding restrictions on procurement (Optional) from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. 7 Regarding MSE Purchase Preference please refer clause 15.0 Part B of Yes Yes Not Allowed Southern Railway Tender Conditions. 8 PLEASE CHECK WEBSITE BEFORE SUBMITTING OFFER, WHETHER Yes Yes Not Allowed ANY CORRIGENDUM TO THE TENDER HAS BEEN ISSUED OR NOT. 9 HAVE YOU SUBMITTED AUTHENTICATED COPY OF THE Yes Yes Allowed DOCUMENT AUTHORIZING THE SIGNATORY TO SUBMIT OFFER (Optional) AND COMMIT ON BEHALF OF TENDERERS. 10 [a] Please indicate whether you are registered with any of the following Yes Yes Allowed Micro & Small Enterprises (MSE) agencies : District industries Centres, (Optional) KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. [c] Please refer Para 15.0 Part-B of tender conditions 11 (i) In case of MSE firm willing to claim the benefits under Public Yes Yes Allowed Procurement Policy Preference to MSE) order 2012, the firm should upload (Optional) with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re- classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence of the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification 12 Please enter the percentage of local content in the material being offered. No Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions Page 6 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 All other terms and conditions are as per IRS conditions of Contract. No No Not Allowed 2 All the Bidders/ Tenderers should ensure that they are GST compliant and No No Not Allowed their quoted tax Structure / Rates are as per GST Law. In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/ SGST Act, Railway shall deduct the applicable GST from his / their bills under Reverse Charge Machanisam (RCM) and deposit the same to the concerned tax authority 3 Goods and Service Tax (GST) shall be applicable as per GST act (Please No No Not Allowed refer para 14.0 (a to h) Part-A of tender condition 4 FOR Destination by ROAD/RAIL No No Not Allowed 5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, No No Not Allowed INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By TPI No No Not Allowed 2 OEM/authorized dealer with valid certificate only to make the offer Yes Yes Not Allowed 3 Past performance by way of complied POs or R/Notes or Inspection Yes Yes Allowed Certificates from Railways / Production units or other Govt. Departments if (Optional) any to be uploaded with e-Bid 4 1.RAILWAY IS NOT BOUND TO ACCEPT / CANCEL THE LOWEST OR Yes Yes Not Allowed ANY TENDER OR TO ASSIGN ANY REASON FOR DOING SO AND RAILWAY RESERVES THE RIGHT TO ACCEPT / CANCEL ANY TENDER IN RESPECT OF THE WHOLE OR ANY PORTION OF THE ITEMS SPECIFIED IN THE SCHEDULE ANNEXED (OR TENDER SCHEDULE) AND THE CONTRACTOR SHALL BE REQUIRED TO SUPPLY THE SAME AT THE RATE QUOTED. 2.VENDORS MAY PLEASE NOTE THAT GIVING INTIMATION REGARDING THE TENDER IN OPEN TENDER CASES OR GIVING LIMITED TENDER ENQUIRY DOES NOT GUARANTEE THE SUITABILITY OF OFFER FOR PLACEMENT OF PURCHASE ORDER. RAILWAY RESERVE THE RIGHT TO PLACE PURCHASE ORDER SUBJECT TO FULFILLMENT OF TECHNICAL / COMMERCIAL ELIGIBILITY CONDITIONS/ TENDER CONDITIONS. 5 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowed be ignored. " I have read the clause regarding restrictions on procurement (Optional) from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached." 6 Sufficient documents to be uploaded by tenderer for technical evaluation. Yes Yes Not Allowed 7 Free door delivery to CONSIGNEE Premises Yes Yes Not Allowed Page 7 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 8 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Not Allowed likely to be ignored. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached 9 Item to be supplied along with calibration certificate. Yes Yes Not Allowed Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers are advised to check our website before submitting their offer No No Not Allowed whether any corrigendum to the tender has been issued or not. 2 Splitting of Tender Quantity: The Railway reserves the right to No No Not Allowed distribute/split the procurable quantity as per Para 5.2 Part B of Southern Railway Tender Conditions Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 DO YOU AGREE TO THE GUARANTEE/ WARRANTY AS PER Yes Yes Not Allowed SPECIFICATION AND IN CASE SPECIFICATION DOES NOT CONTAIN GC/WC. THEN DO YOU AGREE GC/WC AS PER IRS CONDITIONS OF CONTRACT 2 TENDERERS TO ACKNOWLEDGE HAVING READ AND ALSO Yes Yes Not Allowed ACCEPT THE INSTRUCTION TO THE TENDERERS AND ADDITIONAL SPECIAL CONDITIONS OF CONTRACT AS AVAILABLE IN SOUTHERN RAILWAY STORES DOCUMENTS LINK IN THE e PROCUREMENT WEBSITE 3 Tenderers should agree to the guarantee/warranty as per specification, Yes Yes Not Allowed and, in case specification does not contain GC/WC, then GC/WC as per IRS conditions of contract will apply. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowed the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement websit. 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4686182.pdf RDSO SPECIFICATION The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. Page 8 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Sr.DMM/PGT ( T PRASANNA VENKATESAN ) |
| 4 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 2 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 4 6023222803 AMC (Y) Non Stock --- Yes CONSIGNEE INR Page 1 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY |
| 5 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 3 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 5 6023222804 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 4 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 6 6023222805 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 5 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Commencement : Within 1 Days of issue of Contract, Completion : --- Within 60 Days thereafter Payment Terms S.No Description Payment Terms 1 100% payment against receipt, inspection and acceptance of material by the consignee at destination. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description Page 2 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 1 In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the total order quantity upto + 30% anytime within the delivery period (including extended delivery period and even at the time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can be operated in one or more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issued for multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letter of acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B of "SR TENDER CONDITIONS" attached to this tender documen Standard Governing Conditions S.No Description 1 The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms & Conditions of this tender and Tender conditions uploaded on IREPS website (Link- https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_24032023_SR.pdf) and IRS Conditions of Contract with latest amendment. 4. ELIGIBILITY CONDITIONS Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Supply to be as per tender specification and condition Yes Yes Not Allowed 2 RAILWAY RESERVES THE RIGHT TO PROCURE THE ENTIRE Yes Yes Not Allowed QUANTITY OR BULK QUANTITY FROM THE PROVEN SOURCES AS PER PART-B/ PARA 3.0 OF TENDER CONDITIONS FOR E-TENDER. TENDERERS ARE REQUESTED TO UPLOAD THE COPIES OF R.NOTE/P.O/INSPECTION NOTE FOR SAME/SIMILAR ITEM SUPPLIED TO SOUTHERN RAILWAY OR ANY OTHER ZONAL RAILWAYS 3 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowed must attach authorization letter issued by the OEM or OEM authorized (Optional) stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS Page 3 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 4 2. [a] The tenderer must have supplied the same/similar items to this Yes Yes Allowed Railway or any other zonal railways/production units. Documentary (Mandatory) evidence (such as R/Notes, TPI Inspection Certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders. The tenderer with satisfactory past performance as mentioned above for supply of the same/similar items for a qty. of 10 percent or more of tendered qty. against a single contract or must have supplied at least 20 percentage of the tendered qty in multiple orders during the last five years prior to and excluding tender opening date may be considered (as responsive to S.Rly requirements) for placement of bulk and regular order. [b]. If such past performance level is lower, then the offer may be considered [as responsive to S Railway requirements] for placement of developmental order not exceeding 20 percent of the net procurable quantity. Tenderers, who have no past performance as above, may also be considered for Developmental orders. For consideration of such developmental orders, such tenderers must enclose along with their quotation, details of M&P testing facilities, QAP[if available], Technical manpower/financial status available with them and MSE/NSIC registration certificate for same/similar items. 5 Procurement of the item is restricted to Local suppliers with minimum local Yes Yes Allowed content of 20% (Class-I or Class-II Local supplier as defined in Railway (Mandatory) Board letter No. 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendo 6 Offers Received from RDSO/CORE Approved Vendors or their Authorized Yes Yes Not Allowed Dealers with Specific Tender Authorization Letter from RDSO/CORE Approved Vendors Only will be accepted.2.Please furnish Make/Brand in your offer. 7 Development vendors shall be eligible for developmental order of 20% of Yes Yes Not Allowed NPQ in regular tenders. Total quantity to be ordered on developmental Sources shall be limited up to 20 % of NPQ in regular tenders. b) Approved Vendors shall be eligible for bulk order as per predefined tender conditions. (c)Where there is only single RDSO approved vendor for an item, Developmental order may be given to up 50% of NPQ on one or more Vendors approved as developmental vendors ( d ) Where there i s no Approved vendor f o r a n i t e m vendors may be considered for placement of bulk order without any quantity restriction. However while considering Such vendors, factors including p a s t performance capacity delivery Requirements quantity u n d e r procurement, nature of item, out standing Order load etc. will be considered, subject to rates being reasonable. 5. COMPLIANCE CONDITIONS Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 4 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 1 HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are Yes Yes Allowed GST compliant and their quoted tax structure/rates are as per the GST (Optional) Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. 2 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowed must attach authorization letter issued by the OEM or OEM authorized (Optional) stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of tender condition 3 Make In India Preference policy :-In keeping with the Public Procurement Yes Yes Allowed (Preference to Make in India) Order,2017as amended, it has been found (Optional) that there is sufficient Local capacity and competition in supply of the tendered item of required quality and therefore procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor 4 Please enter the percentage of local content in the material being offered. Yes Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition 5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, Yes Yes Not Allowed INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue dela Page 5 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 6 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowed be ignored. " I have read the clause regarding restrictions on procurement (Optional) from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. 7 Regarding MSE Purchase Preference please refer clause 15.0 Part B of Yes Yes Not Allowed Southern Railway Tender Conditions. 8 PLEASE CHECK WEBSITE BEFORE SUBMITTING OFFER, WHETHER Yes Yes Not Allowed ANY CORRIGENDUM TO THE TENDER HAS BEEN ISSUED OR NOT. 9 HAVE YOU SUBMITTED AUTHENTICATED COPY OF THE Yes Yes Allowed DOCUMENT AUTHORIZING THE SIGNATORY TO SUBMIT OFFER (Optional) AND COMMIT ON BEHALF OF TENDERERS. 10 [a] Please indicate whether you are registered with any of the following Yes Yes Allowed Micro & Small Enterprises (MSE) agencies : District industries Centres, (Optional) KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/woman. Please upload documents in support of this. [b] If you are not a MSE or consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [In percent of order value] with further breakup of MSE owned by SC/ST [Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. [c] Please refer Para 15.0 Part-B of tender conditions 11 (i) In case of MSE firm willing to claim the benefits under Public Yes Yes Allowed Procurement Policy Preference to MSE) order 2012, the firm should upload (Optional) with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re- classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence of the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification 12 Please enter the percentage of local content in the material being offered. No Yes Not Allowed Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. General Instructions Page 6 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 All other terms and conditions are as per IRS conditions of Contract. No No Not Allowed 2 All the Bidders/ Tenderers should ensure that they are GST compliant and No No Not Allowed their quoted tax Structure / Rates are as per GST Law. In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/ SGST Act, Railway shall deduct the applicable GST from his / their bills under Reverse Charge Machanisam (RCM) and deposit the same to the concerned tax authority 3 Goods and Service Tax (GST) shall be applicable as per GST act (Please No No Not Allowed refer para 14.0 (a to h) Part-A of tender condition 4 FOR Destination by ROAD/RAIL No No Not Allowed 5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, No No Not Allowed INPUT TAX credit benefit if any accrued should be passed on to the Purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to the purchaser without any undue delay Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By TPI No No Not Allowed 2 OEM/authorized dealer with valid certificate only to make the offer Yes Yes Not Allowed 3 Past performance by way of complied POs or R/Notes or Inspection Yes Yes Allowed Certificates from Railways / Production units or other Govt. Departments if (Optional) any to be uploaded with e-Bid 4 1.RAILWAY IS NOT BOUND TO ACCEPT / CANCEL THE LOWEST OR Yes Yes Not Allowed ANY TENDER OR TO ASSIGN ANY REASON FOR DOING SO AND RAILWAY RESERVES THE RIGHT TO ACCEPT / CANCEL ANY TENDER IN RESPECT OF THE WHOLE OR ANY PORTION OF THE ITEMS SPECIFIED IN THE SCHEDULE ANNEXED (OR TENDER SCHEDULE) AND THE CONTRACTOR SHALL BE REQUIRED TO SUPPLY THE SAME AT THE RATE QUOTED. 2.VENDORS MAY PLEASE NOTE THAT GIVING INTIMATION REGARDING THE TENDER IN OPEN TENDER CASES OR GIVING LIMITED TENDER ENQUIRY DOES NOT GUARANTEE THE SUITABILITY OF OFFER FOR PLACEMENT OF PURCHASE ORDER. RAILWAY RESERVE THE RIGHT TO PLACE PURCHASE ORDER SUBJECT TO FULFILLMENT OF TECHNICAL / COMMERCIAL ELIGIBILITY CONDITIONS/ TENDER CONDITIONS. 5 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowed be ignored. " I have read the clause regarding restrictions on procurement (Optional) from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached." 6 Sufficient documents to be uploaded by tenderer for technical evaluation. Yes Yes Not Allowed 7 Free door delivery to CONSIGNEE Premises Yes Yes Not Allowed Page 7 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 8 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Not Allowed likely to be ignored. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached 9 Item to be supplied along with calibration certificate. Yes Yes Not Allowed Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers are advised to check our website before submitting their offer No No Not Allowed whether any corrigendum to the tender has been issued or not. 2 Splitting of Tender Quantity: The Railway reserves the right to No No Not Allowed distribute/split the procurable quantity as per Para 5.2 Part B of Southern Railway Tender Conditions Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 DO YOU AGREE TO THE GUARANTEE/ WARRANTY AS PER Yes Yes Not Allowed SPECIFICATION AND IN CASE SPECIFICATION DOES NOT CONTAIN GC/WC. THEN DO YOU AGREE GC/WC AS PER IRS CONDITIONS OF CONTRACT 2 TENDERERS TO ACKNOWLEDGE HAVING READ AND ALSO Yes Yes Not Allowed ACCEPT THE INSTRUCTION TO THE TENDERERS AND ADDITIONAL SPECIAL CONDITIONS OF CONTRACT AS AVAILABLE IN SOUTHERN RAILWAY STORES DOCUMENTS LINK IN THE e PROCUREMENT WEBSITE 3 Tenderers should agree to the guarantee/warranty as per specification, Yes Yes Not Allowed and, in case specification does not contain GC/WC, then GC/WC as per IRS conditions of contract will apply. Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowed the tenderers and additional special conditions of Contract as available at Southern Railway Stores Documents link in the e-procurement websit. 6. DOCUMENTS ATTACHED WITH TENDER S.No. Document Name Document Description 1 4686182.pdf RDSO SPECIFICATION The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderers bid This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. Page 8 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY TENDER DOCUMENT Tender No 91235911 Closing Date/Time 13/12/2023 14:30 As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM. Digitally Signed By Sr.DMM/PGT ( T PRASANNA VENKATESAN ) |
| 6 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 4 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 6 6023222805 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 5 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers 3. T AND C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate of Supply For all items Commencement : Within 1 Days of issue of Contract, Completion : --- Within 60 Days thereafter Payment Terms S.No Description Payment Terms 1 100% payment against receipt, inspection and acceptance of material by the consignee at destination. Statutory Variation Clause S.No Description 1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. Option Clause S.No Description Page 2 of 9 Run Date/Time: 20/11/2023 10:02:42PGT DIV/SOUTHERN RLY |
| 7 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OF WARRANTY PERIOD OF 12 MONTHS FOR YEAR 5 Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 % At (Location) SSE/PWAY/STM/PGT, SR Kerala 24.00 Numbers |
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