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| Sl. No. | Item Description |
| 1 | Supply Of Electronic Toe Load Measuring Device |
| 2 | Supply of Electronic Toe Load Measuring device as per RDSO specification noTM/SM/ETLMD/218 (Fourth Revision 2022) or latest up to the date of tender opening with AMC for five years (optional) after completion of warranty on payment basis (as quoted by the firm) [ Warranty Period: 12 Monthsafter the date of delivery ] |
| 3 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 1Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers3 38980078002 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 2Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers4 38980078003 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 3Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %Page 1 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:30At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers5 38980078004 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 4Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers6 38980078006 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 5Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Days of issue of Contract, Completion : ---Within 60 Days thereafterPayment TermsS.No DescriptionPayment Terms1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in hisoffer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No Description1 In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the totalorder quantity upto + 30% anytime within the delivery period (including extended delivery period and even at thetime of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply oforiginal ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can beoperated in one or more than one installment as long as the total variation in quantity does not exceed the limit of30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the orderquantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall bebound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issuedfor multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letterof acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B of \"SR TENDERCONDITIONS\" attached to this tender documenPage 2 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:30Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms &Conditions of this tender and Tender conditions uploaded on IREPS website (Link-https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_24032023_SR.pdf)and IRS Conditions of Contract with latest amendment.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Supply to be as per tender RDSO specification and condition Yes Yes Not Allowed(ENCLOSED)2 RAILWAY RESERVES THE RIGHT TO PROCURE THE ENTIRE Yes Yes Not AllowedQUANTITY OR BULK QUANTITY FROM THE PROVEN SOURCES ASPER PART-B/ PARA 3.0 OF TENDER CONDITIONS FOR E-TENDER.TENDERERS ARE REQUESTED TO UPLOAD THE COPIES OFR.NOTE/P.O/INSPECTION NOTE FOR SAME/SIMILAR ITEMSUPPLIED TO SOUTHERN RAILWAY OR ANY OTHER ZONALRAILWAYS3 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowedmust attach authorization letter issued by the OEM or OEM authorized (Optional)stockist along with their offer. Authorization letter should preferably betender specific. In case of general authorization letter, it must clearlyindicate the validity period/expiry date. Offers with general authorizationletter silent on validity period/expiry date will not be considered forplacement of order and that offer is liable to be ignored. (please refer Para3.4 of part B of \"SR TENDER CONDITIONS4 2. [a] The tenderer must have supplied the same/similar items to this Yes Yes AllowedRailway or any other zonal railways/production units. Documentary (Mandatory)evidence (such as R/Notes, TPI Inspection Certificate etc.,) must befurnished along with the offer evidencing the execution of such purchaseorders. The tenderer with satisfactory past performance as mentionedabove for supply of the same/similar items for a qty. of 10 percent or moreof tendered qty. against a single contract or must have supplied at least 20percentage of the tendered qty in multiple orders during the last five yearsprior to and excluding tender opening date may be considered (asresponsive to S.Rly requirements) for placement of bulk and regular order.[b]. If such past performance level is lower, then the offer may beconsidered [as responsive to S Railway requirements] for placement ofdevelopmental order not exceeding 20 percent of the net procurablequantity. Tenderers, who have no past performance as above, may also beconsidered for Developmental orders. For consideration of suchdevelopmental orders, such tenderers must enclose along with theirquotation, details of M&P testing facilities, QAP[if available], Technicalmanpower/financial status available with them and MSE/NSIC registrationcertificate for same/similar items.5 Procurement of the item is restricted to Local suppliers with minimum local Yes Yes Allowedcontent of 20% (Class-I or Class-II Local supplier as defined in Railway (Mandatory)Board letter No. 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and thevendors who do not qualify to be \"Local suppliers\" (i.e., \"Non-Localsuppliers\" with local content less than 20%) should not quote in the tenderas their offers shall not be considered for any ordering. In case any vendorwho does not qualify to be a \"Local supplier\" for the tendered itemparticipates in the tender, it does so at its own risk and cost and Railwaysshall not be liable for any loss or damage caused to the vendoPage 3 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:305. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are Yes Yes AllowedGST compliant and their quoted tax structure/rates are as per the GST (Optional)Law. Firms must indicate its GST registration number along with their offer.[b] In case the successful tenderer is not liable to be registered underCGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicableGST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm shouldindicate the tariff code (HSN Code) for claiming GST for the tendered item.[d] The offer shall be evaluated based on the GST rate as quoted by eachbidder and same will be used for determining the inter-se ranking. Whilesubmitting offer, it shall be the responsibility of the bidder to ensure thatthey quote correct GST rate and HSN number. [e] It shall be theresponsibility of the bidders to quote correct HSN number andcorresponding GST rate. The Purchaser shall not be responsible for anymisclassification of HSN number or incorrect GST rate, if quoted by thebidder. [f] Wherever, the successful bidder invoices the goods at GST rateor HSN number which is different from that incorporated in the Purchaseorder, payment shall be made as per GST rate which is lower of the GSTrate incorporated in the Purchase order or billed. [g] Vendor is informed thatshe/he would be required to adjust her/his basic price to the extent requiredby higher tax bill as per invoice to match the All inclusive Price asmentioned in the Purchase order. [h] Any amendment to GST rate or HSNnumber in the contract shall be as per the contractual conditions andstatutory amendments in the quoted GST rate and HSN number, underSVC.2 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowedmust attach authorization letter issued by the OEM or OEM authorized (Optional)stockist along with their offer. Authorization letter should preferably betender specific. In case of general authorization letter, it must clearlyindicate the validity period/expiry date. Offers with general authorizationletter silent on validity period/expiry date will not be considered forplacement of order and that offer is liable to be ignored. (please refer Para3.4 of tender condition3 Make In India Preference policy :-In keeping with the Public Procurement Yes Yes Allowed(Preference to Make in India) Order,2017as amended, it has been found (Optional)that there is sufficient Local capacity and competition in supply of thetendered item of required quality and therefore procurement of the item isrestricted to Class I local suppliers only and the vendors who do not qualifyto be Class I local suppliers should not quote in the tender as their offersshall not be considered for any ordering. In case any vendor who does notqualify to be a Class I local supplier for tendered item participates in thetender it does so at its own risk and cost and Railways shall not be liablefor any loss or damage caused to the vendor4 Please enter the percentage of local content in the material being offered. Yes Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditionPage 4 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:305 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, Yes Yes Not AllowedINPUT TAX credit benefit if any accrued should be passed on to thePurchaser as reduction in Basic Price, or else the following certificateshould accompany the bill: It is certified that no INPUT TAX credit benefithas accrued on materials invoiced/billed for, that can be passed on toPurchaser. B) Firm should submit the Invoice/Bill clearly indicating theappropriate HSN and applicable GST rate thereon duly supported withdocumentary evidence. C) Firm should also give a declaration that anyadditional Input Tax Credit benefit, if become available to supplier, thesame shall be passed on to the purchaser without any undue dela6 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowedbe ignored. \" I have read the clause regarding restrictions on procurement (Optional)from a bidder of a country which shares a land border with India. I certifythat this bidder is not from such a country or, if from such a country, hasbeen registered with the Competent Authority. I hereby certify that thisbidder fulfills all requirements in this regard and is eligible to be considered.Where applicable, evidence of valid registration by the Competent Authorityshall be attached.7 Regarding MSE Purchase Preference please refer clause 15.0 Part B of Yes Yes Not AllowedSouthern Railway Tender Conditions.8 PLEASE CHECK WEBSITE BEFORE SUBMITTING OFFER, WHETHER Yes Yes Not AllowedANY CORRIGENDUM TO THE TENDER HAS BEEN ISSUED OR NOT.9 HAVE YOU SUBMITTED AUTHENTICATED COPY OF THE Yes Yes AllowedDOCUMENT AUTHORIZING THE SIGNATORY TO SUBMIT OFFER (Optional)AND COMMIT ON BEHALF OF TENDERERS.10 [a] Please indicate whether you are registered with any of the following Yes Yes AllowedMicro & Small Enterprises (MSE) agencies : District industries Centres, (Optional)KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or anyother body specified by Ministry of MSME.[Name the agency clearly]. Ifyes, then for availing benefits under MSME Act, should upload validdocuments maintained under MSME Act such as NSIC Certificate etc dulymarking the tendered item in the certificate. Otherwise, claim for benefitsunder MSME Act may not be entertained and also indicate whether theEnterprise is owned by SC/ST/woman. Please upload documents insupport of this. [b] If you are not a MSE or consortia of MSEs formed byNSIC, please indicate percentage of sub contracts in execution of thistender that will be from Micro and Small Enterprises. [In percent of ordervalue] with further breakup of MSE owned by SC/ST [Information will beprovided in percentage terms with 6 fields; Micro owned by SC, ST, Othersand Small Industries owned by SC, ST and Others]. [c] Please refer Para15.0 Part-B of tender conditionsPage 5 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:3011 (i) In case of MSE firm willing to claim the benefits under Public Yes Yes AllowedProcurement Policy Preference to MSE) order 2012, the firm should upload (Optional)with their offer, the proof of their being MSE registered with the agencymentioned in Part B Para 15.0 of Southern Railway tender conditions,failing which such offers will not be liable for consideration of benefits (ii) Asper Gazette notification no. S.O.4926(E) dated 18.10.2022 amendingnotification no. S.O.2119(E) dated 26.06.2020 circulated vide RailwayBoard letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upwardchange in terms of plant and machinery or equipment or turnover or both,and consequent reclassification, an enterprise shall continue to avail of allnon-tax benefits of the category it was in before the re-classification, for aperiod of three years from the date of such upward change. In such cases,the tenderer claiming benefits under MSE category shall submitdocumentary evidence of the date of upgradation to Medium categoryalong with offer. Such claims will not be considered with out documentaryevidence (iii) Tenderers shall upload Udyam Registration detail showingthat the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes(ST)/ women entrepreneurs to claim the benefit under this subclassification12 Please enter the percentage of local content in the material being offered. No Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditions.General InstructionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 All other terms and conditions are as per IRS conditions of Contract. No No Not Allowed2 All the Bidders/ Tenderers should ensure that they are GST compliant and No No Not Allowedtheir quoted tax Structure / Rates are as per GST Law. In case thesuccessful tenderer is not liable to be registered underCGST/GST/UTGST/ SGST Act, Railway shall deduct the applicable GSTfrom his / their bills under Reverse Charge Machanisam (RCM) anddeposit the same to the concerned tax authority3 Goods and Service Tax (GST) shall be applicable as per GST act (Please No No Not Allowedrefer para 14.0 (a to h) Part-A of tender condition4 FOR Destination by ROAD/RAIL No No Not Allowed5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, No No Not AllowedINPUT TAX credit benefit if any accrued should be passed on to thePurchaser as reduction in Basic Price, or else the following certificateshould accompany the bill: It is certified that no INPUT TAX credit benefithas accrued on materials invoiced/billed for, that can be passed on toPurchaser. B) Firm should submit the Invoice/Bill clearly indicating theappropriate HSN and applicable GST rate thereon duly supported withdocumentary evidence. C) Firm should also give a declaration that anyadditional Input Tax Credit benefit, if become available to supplier, thesame shall be passed on to the purchaser without any undue delayOther ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Inspection By TPI No No Not Allowed2 OEM/authorized dealer with valid certificate only to make the offer Yes Yes Not AllowedPage 6 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:303 Past performance by way of complied POs or R/Notes or Inspection Yes Yes AllowedCertificates from Railways / Production units or other Govt. Departments if (Optional)any to be uploaded with e-Bid4 1.RAILWAY IS NOT BOUND TO ACCEPT / CANCEL THE LOWEST OR Yes Yes Not AllowedANY TENDER OR TO ASSIGN ANY REASON FOR DOING SO ANDRAILWAY RESERVES THE RIGHT TO ACCEPT / CANCEL ANYTENDER IN RESPECT OF THE WHOLE OR ANY PORTION OF THEITEMS SPECIFIED IN THE SCHEDULE ANNEXED (OR TENDERSCHEDULE) AND THE CONTRACTOR SHALL BE REQUIRED TOSUPPLY THE SAME AT THE RATE QUOTED. 2.VENDORS MAYPLEASE NOTE THAT GIVING INTIMATION REGARDING THETENDER IN OPEN TENDER CASES OR GIVING LIMITED TENDERENQUIRY DOES NOT GUARANTEE THE SUITABILITY OF OFFERFOR PLACEMENT OF PURCHASE ORDER. RAILWAY RESERVE THERIGHT TO PLACE PURCHASE ORDER SUBJECT TO FULFILLMENTOF TECHNICAL / COMMERCIAL ELIGIBILITY CONDITIONS/ TENDERCONDITIONS.5 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowedbe ignored. \" I have read the clause regarding restrictions on procurement (Optional)from a bidder of a country which shares a land border with India. I certifythat this bidder is not from such a country or, if from such a country, hasbeen registered with the Competent Authority. I hereby certify that thisbidder fulfills all requirements in this regard and is eligible to be considered.Where applicable, evidence of valid registration by the Competent Authorityshall be attached.\"6 Sufficient documents to be uploaded by tenderer for technical evaluation. Yes Yes Not Allowed7 Free door delivery to CONSIGNEE Premises Yes Yes Not Allowed8 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Not Allowedlikely to be ignored. \"I have read the clause regarding restrictions onprocurement from a bidder of a country which shares a land border withIndia. I certify that this bidder is not from such a country or, if from such acountry, has been registered with the Competent Authority. I hereby certifythat this bidder fulfills all requirements in this regard and is eligible to beconsidered. Where applicable, evidence of valid registration by theCompetent Authority shall be attachedSpecial ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Tenderers are advised to check our website before submitting their offer No No Not Allowedwhether any corrigendum to the tender has been issued or not.2 Splitting of Tender Quantity: The Railway reserves the right to No No Not Alloweddistribute/split the procurable quantity as per Para 5.2 Part B of SouthernRailway Tender ConditionsTechnical-CompliancesS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 DO YOU AGREE TO THE GUARANTEE/ WARRANTY AS PER Yes Yes Not AllowedSPECIFICATION AND IN CASE SPECIFICATION DOES NOTCONTAIN GC/WC. THEN DO YOU AGREE GC/WC AS PER IRSCONDITIONS OF CONTRACTPage 7 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:302 TENDERERS TO ACKNOWLEDGE HAVING READ AND ALSO Yes Yes Not AllowedACCEPT THE INSTRUCTION TO THE TENDERERS AND ADDITIONALSPECIAL CONDITIONS OF CONTRACT AS AVAILABLE INSOUTHERN RAILWAY STORES DOCUMENTS LINK IN THE ePROCUREMENT WEBSITE3 Tenderers should agree to the guarantee/warranty as per specification, Yes Yes Not Allowedand, in case specification does not contain GC/WC, then GC/WC as perIRS conditions of contract will apply.UndertakingsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowedthe tenderers and additional special conditions of Contract as available atSouthern Railway Stores Documents link in the e-procurement websit.6. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 4683144.pdf RDSO SPECIFICATIONThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to theGST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions ofGFR regarding procurement through GeM.Digitally Signed By Sr.DMM/PGT ( T PRASANNA VENKATESAN ) |
| 4 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 2Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers4 38980078003 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 3Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %Page 1 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:30At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers5 38980078004 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 4Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers6 38980078006 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 5Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Days of issue of Contract, Completion : ---Within 60 Days thereafterPayment TermsS.No DescriptionPayment Terms1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in hisoffer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No Description1 In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the totalorder quantity upto + 30% anytime within the delivery period (including extended delivery period and even at thetime of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply oforiginal ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can beoperated in one or more than one installment as long as the total variation in quantity does not exceed the limit of30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the orderquantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall bebound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issuedfor multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letterof acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B of \"SR TENDERCONDITIONS\" attached to this tender documenPage 2 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:30Standard Governing ConditionsS.No Description1 The bidder agrees to supply the tendered stores at the rate quoted by him in accordance with the Terms &Conditions of this tender and Tender conditions uploaded on IREPS website (Link-https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_24032023_SR.pdf)and IRS Conditions of Contract with latest amendment.4. ELIGIBILITY CONDITIONSSpecial Eligibility CriteriaS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Supply to be as per tender RDSO specification and condition Yes Yes Not Allowed(ENCLOSED)2 RAILWAY RESERVES THE RIGHT TO PROCURE THE ENTIRE Yes Yes Not AllowedQUANTITY OR BULK QUANTITY FROM THE PROVEN SOURCES ASPER PART-B/ PARA 3.0 OF TENDER CONDITIONS FOR E-TENDER.TENDERERS ARE REQUESTED TO UPLOAD THE COPIES OFR.NOTE/P.O/INSPECTION NOTE FOR SAME/SIMILAR ITEMSUPPLIED TO SOUTHERN RAILWAY OR ANY OTHER ZONALRAILWAYS3 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowedmust attach authorization letter issued by the OEM or OEM authorized (Optional)stockist along with their offer. Authorization letter should preferably betender specific. In case of general authorization letter, it must clearlyindicate the validity period/expiry date. Offers with general authorizationletter silent on validity period/expiry date will not be considered forplacement of order and that offer is liable to be ignored. (please refer Para3.4 of part B of \"SR TENDER CONDITIONS4 2. [a] The tenderer must have supplied the same/similar items to this Yes Yes AllowedRailway or any other zonal railways/production units. Documentary (Mandatory)evidence (such as R/Notes, TPI Inspection Certificate etc.,) must befurnished along with the offer evidencing the execution of such purchaseorders. The tenderer with satisfactory past performance as mentionedabove for supply of the same/similar items for a qty. of 10 percent or moreof tendered qty. against a single contract or must have supplied at least 20percentage of the tendered qty in multiple orders during the last five yearsprior to and excluding tender opening date may be considered (asresponsive to S.Rly requirements) for placement of bulk and regular order.[b]. If such past performance level is lower, then the offer may beconsidered [as responsive to S Railway requirements] for placement ofdevelopmental order not exceeding 20 percent of the net procurablequantity. Tenderers, who have no past performance as above, may also beconsidered for Developmental orders. For consideration of suchdevelopmental orders, such tenderers must enclose along with theirquotation, details of M&P testing facilities, QAP[if available], Technicalmanpower/financial status available with them and MSE/NSIC registrationcertificate for same/similar items.5 Procurement of the item is restricted to Local suppliers with minimum local Yes Yes Allowedcontent of 20% (Class-I or Class-II Local supplier as defined in Railway (Mandatory)Board letter No. 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and thevendors who do not qualify to be \"Local suppliers\" (i.e., \"Non-Localsuppliers\" with local content less than 20%) should not quote in the tenderas their offers shall not be considered for any ordering. In case any vendorwho does not qualify to be a \"Local supplier\" for the tendered itemparticipates in the tender, it does so at its own risk and cost and Railwaysshall not be liable for any loss or damage caused to the vendoPage 3 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:305. COMPLIANCE CONDITIONSCommercial-ComplianceS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are Yes Yes AllowedGST compliant and their quoted tax structure/rates are as per the GST (Optional)Law. Firms must indicate its GST registration number along with their offer.[b] In case the successful tenderer is not liable to be registered underCGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicableGST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm shouldindicate the tariff code (HSN Code) for claiming GST for the tendered item.[d] The offer shall be evaluated based on the GST rate as quoted by eachbidder and same will be used for determining the inter-se ranking. Whilesubmitting offer, it shall be the responsibility of the bidder to ensure thatthey quote correct GST rate and HSN number. [e] It shall be theresponsibility of the bidders to quote correct HSN number andcorresponding GST rate. The Purchaser shall not be responsible for anymisclassification of HSN number or incorrect GST rate, if quoted by thebidder. [f] Wherever, the successful bidder invoices the goods at GST rateor HSN number which is different from that incorporated in the Purchaseorder, payment shall be made as per GST rate which is lower of the GSTrate incorporated in the Purchase order or billed. [g] Vendor is informed thatshe/he would be required to adjust her/his basic price to the extent requiredby higher tax bill as per invoice to match the All inclusive Price asmentioned in the Purchase order. [h] Any amendment to GST rate or HSNnumber in the contract shall be as per the contractual conditions andstatutory amendments in the quoted GST rate and HSN number, underSVC.2 Preferably manufacturers should participate. Participating traders/agents Yes Yes Allowedmust attach authorization letter issued by the OEM or OEM authorized (Optional)stockist along with their offer. Authorization letter should preferably betender specific. In case of general authorization letter, it must clearlyindicate the validity period/expiry date. Offers with general authorizationletter silent on validity period/expiry date will not be considered forplacement of order and that offer is liable to be ignored. (please refer Para3.4 of tender condition3 Make In India Preference policy :-In keeping with the Public Procurement Yes Yes Allowed(Preference to Make in India) Order,2017as amended, it has been found (Optional)that there is sufficient Local capacity and competition in supply of thetendered item of required quality and therefore procurement of the item isrestricted to Class I local suppliers only and the vendors who do not qualifyto be Class I local suppliers should not quote in the tender as their offersshall not be considered for any ordering. In case any vendor who does notqualify to be a Class I local supplier for tendered item participates in thetender it does so at its own risk and cost and Railways shall not be liablefor any loss or damage caused to the vendor4 Please enter the percentage of local content in the material being offered. Yes Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditionPage 4 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:305 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, Yes Yes Not AllowedINPUT TAX credit benefit if any accrued should be passed on to thePurchaser as reduction in Basic Price, or else the following certificateshould accompany the bill: It is certified that no INPUT TAX credit benefithas accrued on materials invoiced/billed for, that can be passed on toPurchaser. B) Firm should submit the Invoice/Bill clearly indicating theappropriate HSN and applicable GST rate thereon duly supported withdocumentary evidence. C) Firm should also give a declaration that anyadditional Input Tax Credit benefit, if become available to supplier, thesame shall be passed on to the purchaser without any undue dela6 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowedbe ignored. \" I have read the clause regarding restrictions on procurement (Optional)from a bidder of a country which shares a land border with India. I certifythat this bidder is not from such a country or, if from such a country, hasbeen registered with the Competent Authority. I hereby certify that thisbidder fulfills all requirements in this regard and is eligible to be considered.Where applicable, evidence of valid registration by the Competent Authorityshall be attached.7 Regarding MSE Purchase Preference please refer clause 15.0 Part B of Yes Yes Not AllowedSouthern Railway Tender Conditions.8 PLEASE CHECK WEBSITE BEFORE SUBMITTING OFFER, WHETHER Yes Yes Not AllowedANY CORRIGENDUM TO THE TENDER HAS BEEN ISSUED OR NOT.9 HAVE YOU SUBMITTED AUTHENTICATED COPY OF THE Yes Yes AllowedDOCUMENT AUTHORIZING THE SIGNATORY TO SUBMIT OFFER (Optional)AND COMMIT ON BEHALF OF TENDERERS.10 [a] Please indicate whether you are registered with any of the following Yes Yes AllowedMicro & Small Enterprises (MSE) agencies : District industries Centres, (Optional)KVIC, KVIB, Coir Board, NSIC, Diretorate of Handicraft & Handloom or anyother body specified by Ministry of MSME.[Name the agency clearly]. Ifyes, then for availing benefits under MSME Act, should upload validdocuments maintained under MSME Act such as NSIC Certificate etc dulymarking the tendered item in the certificate. Otherwise, claim for benefitsunder MSME Act may not be entertained and also indicate whether theEnterprise is owned by SC/ST/woman. Please upload documents insupport of this. [b] If you are not a MSE or consortia of MSEs formed byNSIC, please indicate percentage of sub contracts in execution of thistender that will be from Micro and Small Enterprises. [In percent of ordervalue] with further breakup of MSE owned by SC/ST [Information will beprovided in percentage terms with 6 fields; Micro owned by SC, ST, Othersand Small Industries owned by SC, ST and Others]. [c] Please refer Para15.0 Part-B of tender conditionsPage 5 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:3011 (i) In case of MSE firm willing to claim the benefits under Public Yes Yes AllowedProcurement Policy Preference to MSE) order 2012, the firm should upload (Optional)with their offer, the proof of their being MSE registered with the agencymentioned in Part B Para 15.0 of Southern Railway tender conditions,failing which such offers will not be liable for consideration of benefits (ii) Asper Gazette notification no. S.O.4926(E) dated 18.10.2022 amendingnotification no. S.O.2119(E) dated 26.06.2020 circulated vide RailwayBoard letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upwardchange in terms of plant and machinery or equipment or turnover or both,and consequent reclassification, an enterprise shall continue to avail of allnon-tax benefits of the category it was in before the re-classification, for aperiod of three years from the date of such upward change. In such cases,the tenderer claiming benefits under MSE category shall submitdocumentary evidence of the date of upgradation to Medium categoryalong with offer. Such claims will not be considered with out documentaryevidence (iii) Tenderers shall upload Udyam Registration detail showingthat the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes(ST)/ women entrepreneurs to claim the benefit under this subclassification12 Please enter the percentage of local content in the material being offered. No Yes Not AllowedPlease enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance withthe Make in India policy as incorporated in the tender conditions.General InstructionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 All other terms and conditions are as per IRS conditions of Contract. No No Not Allowed2 All the Bidders/ Tenderers should ensure that they are GST compliant and No No Not Allowedtheir quoted tax Structure / Rates are as per GST Law. In case thesuccessful tenderer is not liable to be registered underCGST/GST/UTGST/ SGST Act, Railway shall deduct the applicable GSTfrom his / their bills under Reverse Charge Machanisam (RCM) anddeposit the same to the concerned tax authority3 Goods and Service Tax (GST) shall be applicable as per GST act (Please No No Not Allowedrefer para 14.0 (a to h) Part-A of tender condition4 FOR Destination by ROAD/RAIL No No Not Allowed5 As per Section 171 of GST Act 2017, as a remedy against anti-profiteering, No No Not AllowedINPUT TAX credit benefit if any accrued should be passed on to thePurchaser as reduction in Basic Price, or else the following certificateshould accompany the bill: It is certified that no INPUT TAX credit benefithas accrued on materials invoiced/billed for, that can be passed on toPurchaser. B) Firm should submit the Invoice/Bill clearly indicating theappropriate HSN and applicable GST rate thereon duly supported withdocumentary evidence. C) Firm should also give a declaration that anyadditional Input Tax Credit benefit, if become available to supplier, thesame shall be passed on to the purchaser without any undue delayOther ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Inspection By TPI No No Not Allowed2 OEM/authorized dealer with valid certificate only to make the offer Yes Yes Not AllowedPage 6 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:303 Past performance by way of complied POs or R/Notes or Inspection Yes Yes AllowedCertificates from Railways / Production units or other Govt. Departments if (Optional)any to be uploaded with e-Bid4 1.RAILWAY IS NOT BOUND TO ACCEPT / CANCEL THE LOWEST OR Yes Yes Not AllowedANY TENDER OR TO ASSIGN ANY REASON FOR DOING SO ANDRAILWAY RESERVES THE RIGHT TO ACCEPT / CANCEL ANYTENDER IN RESPECT OF THE WHOLE OR ANY PORTION OF THEITEMS SPECIFIED IN THE SCHEDULE ANNEXED (OR TENDERSCHEDULE) AND THE CONTRACTOR SHALL BE REQUIRED TOSUPPLY THE SAME AT THE RATE QUOTED. 2.VENDORS MAYPLEASE NOTE THAT GIVING INTIMATION REGARDING THETENDER IN OPEN TENDER CASES OR GIVING LIMITED TENDERENQUIRY DOES NOT GUARANTEE THE SUITABILITY OF OFFERFOR PLACEMENT OF PURCHASE ORDER. RAILWAY RESERVE THERIGHT TO PLACE PURCHASE ORDER SUBJECT TO FULFILLMENTOF TECHNICAL / COMMERCIAL ELIGIBILITY CONDITIONS/ TENDERCONDITIONS.5 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Allowedbe ignored. \" I have read the clause regarding restrictions on procurement (Optional)from a bidder of a country which shares a land border with India. I certifythat this bidder is not from such a country or, if from such a country, hasbeen registered with the Competent Authority. I hereby certify that thisbidder fulfills all requirements in this regard and is eligible to be considered.Where applicable, evidence of valid registration by the Competent Authorityshall be attached.\"6 Sufficient documents to be uploaded by tenderer for technical evaluation. Yes Yes Not Allowed7 Free door delivery to CONSIGNEE Premises Yes Yes Not Allowed8 Tenderers shall confirm the following declaration failing which the offer will Yes Yes Not Allowedlikely to be ignored. \"I have read the clause regarding restrictions onprocurement from a bidder of a country which shares a land border withIndia. I certify that this bidder is not from such a country or, if from such acountry, has been registered with the Competent Authority. I hereby certifythat this bidder fulfills all requirements in this regard and is eligible to beconsidered. Where applicable, evidence of valid registration by theCompetent Authority shall be attachedSpecial ConditionsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Tenderers are advised to check our website before submitting their offer No No Not Allowedwhether any corrigendum to the tender has been issued or not.2 Splitting of Tender Quantity: The Railway reserves the right to No No Not Alloweddistribute/split the procurable quantity as per Para 5.2 Part B of SouthernRailway Tender ConditionsTechnical-CompliancesS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 DO YOU AGREE TO THE GUARANTEE/ WARRANTY AS PER Yes Yes Not AllowedSPECIFICATION AND IN CASE SPECIFICATION DOES NOTCONTAIN GC/WC. THEN DO YOU AGREE GC/WC AS PER IRSCONDITIONS OF CONTRACTPage 7 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENTTender No 91235903 Closing Date/Time 11/12/2023 14:302 TENDERERS TO ACKNOWLEDGE HAVING READ AND ALSO Yes Yes Not AllowedACCEPT THE INSTRUCTION TO THE TENDERERS AND ADDITIONALSPECIAL CONDITIONS OF CONTRACT AS AVAILABLE INSOUTHERN RAILWAY STORES DOCUMENTS LINK IN THE ePROCUREMENT WEBSITE3 Tenderers should agree to the guarantee/warranty as per specification, Yes Yes Not Allowedand, in case specification does not contain GC/WC, then GC/WC as perIRS conditions of contract will apply.UndertakingsS.No. Description Confirmation Remarks DocumentsRequired Allowed Uploading1 Tenderers to acknowledge having read and also accept the Instructions to No No Not Allowedthe tenderers and additional special conditions of Contract as available atSouthern Railway Stores Documents link in the e-procurement websit.6. DOCUMENTS ATTACHED WITH TENDERS.No. Document Name Document Description1 4683144.pdf RDSO SPECIFICATIONThe tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to theGST Jurisdictional assessing officer mentioned in Tenderers bidThis tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued byDepartment of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions ofGFR regarding procurement through GeM.Digitally Signed By Sr.DMM/PGT ( T PRASANNA VENKATESAN ) |
| 5 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 3Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %Page 1 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLYTENDER DOCUMENT |
| 6 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 4Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers6 38980078006 AMC (Y) Non Stock --- Yes CONSIGNEE INR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 5Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers3. T AND CF.O.RDescriptionDestinationDelivery PeriodDescription Delivery /Completion Rate of SupplyFor all items Commencement : Within 1 Days of issue of Contract, Completion : ---Within 60 Days thereafterPayment TermsS.No DescriptionPayment Terms1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.Statutory Variation ClauseS.No Description1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments inrespect of the items stipulated in the contract (and not the raw materials thereof), within the original deliveryperiod stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.Only such variation shall be admissible which takes place after the submission of bid. No claim on account ofstatutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in hisoffer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall beadmissible on account of misclassification by the supplier/ contractor.Option ClauseS.No Description1 In terms of Railway Board lr. no. 2021/RS(G)/779/5 dt. 04/03/22, the purchaser shall be entitled to vary the totalorder quantity upto + 30% anytime within the delivery period (including extended delivery period and even at thetime of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply oforiginal ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can beoperated in one or more than one installment as long as the total variation in quantity does not exceed the limit of30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the orderquantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall bebound to accept the quantity so ordered on the basis of his original offer. In case letter of acceptance were issuedfor multiple consignees with the same all inclusive rate, then option clause will be operated up to 30% of the letterof acceptance quantity for any of the consignee. For details see para 2.4 to 2.6 of Part B of \"SR TENDERCONDITIONS\" attached to this tender documenPage 2 of 8 Run Date/Time: 16/11/2023 14:42:59PGT DIV/SOUTHERN RLY |
| 7 | COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT CHARGES AFTER EXPIRY OFWARRANTY PERIOD OF 12 MONTHS FOR YEAR 5Warranty Period: 1 years, AMC Period: 5 years, Rate of Discounting: 10 %At (Location) SSE/PWAY/STM/PGT, SR Kerala 15.00 Numbers |
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