Tender For Request For Proposal For Selection Of Event Management Agency For Conducting School Carnival Jalloshshikshanacha2024-1.1 Inauguration And Closing Ceremony 1.1.1 Stage Management Include Arranging And Managing Emcee, Usher Etc. 1.1.2 Managing All On Stage & Backstage Activities As Per The Program Agenda 1.1.3 Provide Host ( English And Marathi ) For All The Parallel Activities In Event 1.1.4 Setting The Context – Jallosh…Shikshanacha – 2024 1.1.5 Arranging Necessary Elements / Items For The Inauguration Ceremony Such As Lamp, Memento, Ribbon, Scissor, Bouquet, Rangoli, Flowers Etc. 1.1.6 Onboarding And Management Of The Dignitaries 1.1.7 Design / Plan The Inauguration Ceremony 1.1.8 Memento For The Chief Guests And Dignitaries 1.1.9 Overall Execution Of The Inauguration Ceremony 1.1.10 Professional Dance Troupe As Inauguration Act Including Choreography 1.1.11 Overall Execution And Management Of The Ceremony 1.2 Fire Site Chat Session With Pcmc School Alumni 1.2.1 Identification And Creating A List Of Topics 1.2.2 Identification And Creating A List Of Alumni In Tandem With Pcmc Officials 1.2.3 Shortlisting And Alumni Confirmations ( 2 Alumni To Be Finalized ) 1.2.4 Managing Logistic For The Invited Alumni 1.2.5 Overall Execution Of The Alumni Session 1.2.6 Designing, Procurement And Distribution Token / Memento 1.2.7 Overall Execution And Management Of The Session 1.3 Carnival Area ( Activity Zone ) - 15 To 20 Activities 1.3.1 Designing And Conceptualize Zone Décor 1.3.2 Development Of Games And Puzzles Related To Educational And Scientific Concepts 1.3.3 Inviting Vendors For Conducting The Various Game 1.3.4 Registration And Onboarding Of The Vendors 1.3.5 Designing Plan For Placing Of Each Vendor And Their Games 1.3.6 Provide And Support For Setting Up The Games Zone 1.3.7 Arrangements Of Props For The Games 1.3.8 Creating Diy Sessions 1.3.1 Arrangement Of Props For The Diy Sessions 1.3.2 Planning The Session Along With The Coach 1.3.3 Students Painting Display Area And Competition 1.3.4 Technology Integration For Play And Learn 1.3.5 Gifts And Certification To The Winners And Runner Up 1.3.6 Arranging For Temporary Manpower To Conduct The Various Activities 1.3.7 Overall Execution And Management Of The Zones 1.4 Cultural Program 1.4.1 Conceptualize And Design The Segment 1.4.2 Planning The Segment And Acts 1.4.3 Designing, Decoration And Ambience At The Venue 1.4.4 Stage ( Minimum 40’X20’ Size ) , Lighting And Decoration 1.4.5 Mic, Sound, And Other It Equipment’S Like Pen Drive, Usb’S Etc. 1.4.6 Seating Arrangements For The Vips With Flower Decoration + Coffee Table + Sofa 1.4.7 Seating Arrangements For The Dignitaries ( Only Chairs ) And Media Person 1.4.8 Seating Arrangements / Riser Media Person 1.4.9 Celebrity Management ( If Any ) 1.4.10 Renowned Choreographer For The Rehearsal 1.4.11 Arranging & Managing Costumes & Makeup For The Dance Troupe 1.4.12 Assistance In Students Act Choreography 1.4.13 Sourcing Kids Films For Screening 1.4.14 Green Rooms With Accessories For The Students ( Boys And Girls Separately ) 1.4.15 Designing And Display Of Content Based On The Performance Theme To Be Projected On The Stage Led 1.4.16 Overall Execution Of The Program 1.5 Exhibition Zone 1.5.1 Stalls With Back Drops & Facia - 100 Nos 1.5.2 Tables With Cover 1.5.3 Chairs 1.5.4 Standee 1.5.5 Lights On The Stall 1.5.6 Ambient Music 1.5.7 Electric Points And Wiring 1.5.8 Wall Branding 1.5.8 Overall Execution Of The Program 1.6 Food Zone 1.6.1 Direction Board 1.6.2 Designing Plan For Placing The Food Stalls 1.6.3 Maintaining Uniformity In The Design Of Stalls 1.6.4 Provide And Support For Setting Up Their Stalls 1.6.5 Placing Of Dustbins In And Around The Food Stalls And Maintain Overall Cleanliness From Time To Time 1.6.6 Décor In The Zone / Area 1.6.7 Overall Execution And Management Of The Stalls 1.6.8 Onboarding Of Reputed Food Vendors For The Stalls 1.6.9 Provide Food Serving Stations With Required Personnel 1.7 Award Ceremony 1.7.1 Designing And Conceptualize The Segment 1.7.2 Provide Host ( English And Marathi ) For Event 1.7.3 Trophies And Certificates ( Participation And Award Winning Certificates For Multiple Events ) - ( Approx 250 Trophies And 500 Certificates ) 1.7.4 Mementos And Certificates For School Evaluation Team ( Supervisors, Urc Staff, Education Department Staff, Partner Ngos ) And Pcmc Core Team Of Teachers - Approx. 150 1.7.5 Mementos And Certificates For Exhibition Participants - Approx. 150 1.7.6 Onboarding Dignitaries To Present The Awards / Trophies 1.7.7 Confetti Arrangement At End The Show 1.7.8 Overall Execution Of The Award And Closing Ceremony 1.8 Branding Collaterals 1.8.1 Venue Branding, Decoration, Seating Arrangement 1.8.2 Designing, Printing And Deployment Of Arch Gate 1.8.3 Designing, Printing And Deployment Of Standees, 1.8.4 Designing, Printing And Deployment Of Direction Boards 1.8.5 Designing, Printing And Deployment Of Banners 1.8.6 Designing And Deploying Of A Unique Mascot For The Event 1.8.7 Designing Invitations For All The Guest 1.8.8 Demarcation And Signages For The Complete Venue 1.8.9 Designing, Printing And Deployment Of Did You Know Fact Collaterals 1.8.10 Selfie / Installations In The Venue - 2 Nos 1.8.11 Printing Of Promotional Flyers 1.8.12 Coordinating With Newspaper, Radio And Tv Broadcasters 1.8.13 Collaborations With Media Agencies / Houses For The Event Promotions 1.8.14 Wrap Up Film Of The Event ( As The Final Deliverable ) ( 10 Min - 1 No. ( Marathi & English ) 1.8.15 Wrap Up Film Of The Event ( As The Final Deliverable ) ( 2 Min - 1 No. ( Marathi & English ) 1.8.16 Post Event Av Of Minimum ( 1 No Of 90Sec & 1 No Of 5 Mins ) Encapsulating The Essence Of The Event For Amplification On Various Sm Platforms 1.8.17 Submission Of Raw Footages Of Videos And Images ( As Final Deliverable ) 1.9 General 1.9.1 Conceptualizing And Designing The Event 1.9.2 Creating Graphics ( Dynamic & Static ) As Per The Program Requirement 1.9.3 Assistance In Show Scripting 1.9.4 Drafting Host / Emcee Script 1.9.5 Registration Desk ( 10 Nos. ) For Visiting Students, Teachers And Ngo 1.9.6 Designing And Distribution Of Entry Passes For The Event 1.9.7 Leds To Display Pcmc’S Work / Initiatives ( 5 Nos. ) 1.9.8 Dg Set For Supply Of Power With Adequate Backup Power 1.9.9 Barricading, Security And Housekeeping Services Along With Dustbins, Garbage Clearance, Etc. 1.9.10 Necessary Electrical Arrangements & Permissions 1.9.11 Structural Stability Certifications As Required 1.9.12 Floral Décor As Required And As Per Approved Plan 1.9.13 Water Stations At Multiple Locations Along With Consumables 1.9.14 Hd Videography And Photography Covering The Entire Event 1.9.15 Live Streaming Arrangement At Venue For The Telecasting At Schools Including Internet Connection And Cameras At Various Zones 1.9.16 Teleprompter For The Host / Emcee 1.9.17 Police, Police Bandobast, Traffic, Fire-Brigade, Pwd, And Other Prevailing Local Authority Permission Process 1.9.18 All Music Related Licenses, Permissions & Nocs 1.9.19 Videography & Photography As Per The Requirement Of The Event 1.9.20 Submission Of Event Report 1.9.21 Operational Fire Tender To Be Stationed At The Venue 1.9.22 Ambulance With Senior Medical Doctor To Be Stationed At The Venue 1.9.23 Portable Toilet Vans To Be Stationed At The Venue 1.10` Food And Snacks 1.10.1 Food Arrangement With Cutleries And Required Personnel For Vips ( Approx 100 ) 1.10.2 Food Arrangement With Cutleries And Required Personnel For Pcmc Organizers Team ( Approx 1000 ) - ( Breakfast And Lunch ) 1.10.3 Snack Boxes With Snacks, Juice, Fruits Etc. For Techers ( Approx 10, 000 ) 1.10.4 Snack Boxes With Snacks, Juice, Fruits Etc. For Students ( Approx 30, 000 )
