Inviting Agency For Setting Up And Providing Pandals, Stalls And Other Structures For Kudumbashree Saras National Trade Mela Which Will Be Held From 2023 December 21 To 2024 January 1 At Jns Kaloor And, Providing All Related Utility Services Such As Water
Tender Value
Ref. Documents
Estimated cost
Bid Submission
08 Nov 2023
0 days left
EMD
50000
Bank guarantee accepted
Document Fee
5000
Non-refundable
Tender Type
Online
Tender Overview
Organization
Tender ID
Competition Type
NCB
Bidding Type
Tender
Location / State
ernakulam → Kerala
EMD Exemption
Not Available
Quantity
Not Available
Website
Contact Person
Address
Project Description
Inviting Agency For Setting Up And Providing Pandals, Stalls And Other Structures For Kudumbashree Saras National Trade Mela Which Will Be Held From 2023 December 21 To 2024 January 1 At Jns Kaloor And, Providing All Related Utility Services Such As Water, Electricity Etc. Inside And Around Of The Structure And, Removing The Structure Immediately After The End Of Event Of 12 Days And Clear The Site On Or Before 4Th January 2023.
Corrigendum
| Sr No | Corrigendum Date | Corrigendum | Type | New Submission Date |
|---|---|---|---|---|
| 1 | 30-Oct-2023 | corrigenduminNIT | Other | 08-Nov-2023 |
BOQ
| Sl. No. | Item Description |
| 1 | Saras pandhal stall and other structure. Heading |
| 2 | As per layout- Setting up and erecting up of weather proof/water proof Air Conditioned (A/C) Pandal (German Hanger, white colour) with decoration works and 4 emergency exits. The pandal should be provided with water proof/ weather proof roof covering (fixed with MS wire, coir yarn etc) and also provide wooden floor (using plywood laid 25 cm above the ground level with the support of small wooden post, with floor carpets) and the height of the pandal in centre portion is minimum 10-12 meter and side portion is minimum of 5-6 meter. The pandal roofs should have GI pipe fixed to the top for preventing movement of roof and tying with M. S. wire , coir yarn etc (All Licences from required departments, loading and unloading charges,Lighting and electrical power and all other works included) ect. complete For 12 days Note:-AC facilitiessholud betestedand provided on 20th January onwards.andAC facilitiesmust be available from 9 am to 10 pmin trade fair stall areain every day of the event and propotional rate will be deducted for reducedworking hours or non working properly ). |
| 3 | As per layouts- Setting up and erecting up of weather proof/water proof Pandal (Hanger Pandal with GI sheet and white sealing) with decoration works covered with all units including 3 yards for fire engine, ambulane and police vehichle. Sides are covered in suitable partition.The pandals should be provided with water proof/ weather proof roof covering and the height of the pandal in center portion is minimum 4-5 meter. The pandal roofs should have GI pipe fixed to the top for preventing movement of roof and tying with M. S. wire , coir yarn etc (loading and unloading , ,Lighting. and all other works included ect. completeFor 12 days |
| 4 | As per layout- Setting up and erecting up of weather proof/water proof pandal (German Hanger, white colour )with decoration works which will cover Programme Stage, Audience sitting area and Food Court area - Dining Area and cooking and display area wash area etc, and all sides are covered in suitable partition board (acrilic/mica) The pandals should be provided with water proof/ weather proof roof (fixed with MS wire, coir yarn etc) covering and also provide wooden floor, with floor carpets (excluding washing and cooking area) using plywood laid 25 cm above the ground level with the support of small wooden post, MS wire, coir yarn etc, and the height of the pandal in centre portion is minimum 10-12 meter and side portion is minimum of 5-6 meter. Decoration work is to be provided in the stage as per the direction of the officials concerned,. This pandal should have adequate sewage drainage facility and should include a sewage collection pit with sufficient size and maintaining the same, by periodically sanitizing and disinfecting the same. and disposal waste water from time to time in case the pit is full and facility to collect food waste . The pandal roofs should have GI pipe fixed to the top for preventing movement of roof and tying with M. S. wire , coir yarn etc ect. complete(All licence from equired govt departments, loading and unloading charges and all other works including light and electricity)For 12 daysNote:- Certiain portion of the pandal should be air conditioned as per the directiom of Kudumbashree officials and the rate ofthat portion ofAir conditionedarea may be claimed as same as of item No.1.01 and. AC facilitiessholud betestedand provided on 20th January onwards.andAC facilitiesmust be available from 9 am to 12 pmfor thatareain every day of the event and propotional rate will be deducted for reducedworking hours or non working properly ). |
| 5 | As per layout- Weather proof and fire proof pandal for setting up Kitchen area and pot wash area, Require a roof cover to be installed and also provide wooden floor, 15 ft. Height to the backside of the kitchen. A work area for washing large utensils should be set up near the food court. Dress changing area cover with all side with door (All license from required govt departments, loading and unloading charges and all other works including light and electricity ) |
| 6 | As per layout- 4 Store room- Setting up and erecting up of weather proof/water proof Pandal (Hanger Pandal with GI sheet and white sealing) and the height of the pandal in centre portion is minimum 4-5 meter.Stall will be cover with all side along with Door with lock facility The pandal roofs should have GI pipe fixed to the top for preventing movement of roof and tying with M. S. wire , coir yarn etc (loading and unloading , ,Lighting. and all other works included) ect. complete |
| 7 | Construction of theme based floodlit gates on German hangar entry( as per theme designed and approve by the Kudumbashree District mission) |
| 8 | Setting up 7 individual stall(as per drawing/layout) inside the main pandhal(german hanger. A/C). Stall will be cover with all side along with Door with lock facility.Each stall having minimum area and requirement:• One Main office with power plug with 3 pins - . , should be furnished with 2 table and 10 numbers of chairs(armless), 1 Almirah with safe locker facility should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube• CCTV room- should be furnished with 2 table and 2 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube, CCTV monitors and Storage.• One VIP launch with power plug with 3 pins - , should be furnished with 1 teapoy ,sofa set(3+2), , 1 cooler fan should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube• One Reception room - , should be furnished with 2 table with locker and 5 numbers of chairs(armless), should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube• One Medical room -, should be furnished with 1 table and 5 numbers of chairs(armless), 2 cot should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube• OneMedia room - , should be furnished with 1 table and 10 numbers of chairs(armless), 1 LED TV with live streaming connected electrified with power plug with 5 pins, 1 numbers of fluorescent tube• One Finance office with power plug with 3 pins - . , should be furnished with 2 table and 10 numbers of chairs(armless), 1 Almirah with safe locker facility should be electrified with power plug with 3 pins, 1 numbers of fluorescent tube |
| 9 | Straight panel behind the food stalls inside Food court |
| 10 | Almirah with safe locker facility – 1 numbers inside Food court |
| 11 | Round dining tables with cloths cover over the tables in dining area (4 ft radius) inside Food court |
| 12 | Square table with drawers with cloths cover over the tables for billing counter |
| 13 | Kitchen sinks (2*2 ft.) with water taps with necessary plumbing and drainage arrangements. for Food court |
| 14 | Supplying with Pot wash area sink with water taps with necessary plumbing and drainage arrangements (sink specification - 3*3 ft.) inside Food court |
| 15 | (as per drawing/layout) inside the main pandhal(german hanger. A/C). Setting upand erecting 250 octonorm exhibition stall of size 3m*3m or nearest size using good quality hylum sheet with aliminium standard frame individual stalls/cubicles, face to face or back to back as per lay out or direction of District Mission. -with Passages of 10 feet wide in between face-to-face stalls .Each stall/cubicle should be furnished with 2 tables with cloth frills and 2 numbers of chairs(armless) and should be electrified with 1 numbers of fluorescent tube, 1 number of a plug.The stalls should be provided with boards for providing stall numbers and stall names or unit names |
| 16 | Setting up water proof/weather proof Bio toilet/latrines furnished with buckets, jugs, and maintaining the same, by periodically sanitizing and disinfecting the same (Including removal, treatment and disposal of faecal sludge whenever necessary) and supplying with continuous water supply and readymade septic tank facility, at the venue in consultation with officials concerned. (13 ladies toilets and 7 gents toilet) 1.5M*1.2M( number of total toilet is 20 Nos) |
| 17 | Setting up water proof/weather proof Bio toilet/latrines furnished with buckets, jugs, and maintaining the same, by periodically sanitizing and disinfecting the same (Including removal, treatment and disposal of faucal sludge whenever necessary) and supplying with continuous water supply and separate readymade septic tank facility at the venue in VIP Lounge area.1.5M*1.2M ( total toilet 4 nos) |
| 18 | Providing (loading and unloading included) and laying of foldable tables at food court |
| 19 | Providing (loading and unloading included) and layingclothes overfoldable tables at food court |
| 20 | Providing (loading and unloading included) and laying of chairs with arms . |
| 21 | Providing (loading and unloading included) and laying of chairs Without arms |
| 22 | Providing (loading and unloading included)and laying of Chair cover with bow (to be replaced with washed clothes every 3 days) |
| 23 | Drinking water coolers (5 no\"s) inside food court area for the guests(to be placed at 2 different places) |
| 24 | Supplying (loading and unloading included) and erecting of 6 Syntex water tanks of 5000 liters with a toatl capacity 30000 erected on strong stands and necessary plumbing arrangements for setting up with continuous water supply to and from the water tanks to the kitchen/food court and toilets separately, and wherever necessary(total 6 tank of 5000 liter capacity) |
| 25 | Supplying (loading and unloading included) and erecting of 4 Syntex water tanks of 5000 literswith a total capacity of 20000 liters of water with motor and necessary plumbing arrangements at ground level near the raised syntex tank for continuous water supply(total 4 tank of 5000 liter capacity) |
| 26 | Providing and fixing plumbing lines of 25 mm pvc pipes tokitchen, food court , toilet, etc (as per requirement by District Mission) |
| 27 | 560000 liters of clean water per day should be made available every day |
| 28 | Supplying (loading and unloading included) and erecting of hand wash basins of 10 numbers of taps on strong stands and providing the same with continuous water supply for washing and necessary drainage of the used water |
| 29 | Supplying with water taps with necessary plumbing and drainage arrangements. |
| 30 | Providing (loading and unloading included) and laying of executive chairs with arms and cushions and seat covering. |
| 31 | Providing (loading and unloading included) and laying of executive glass tables or teepoys for stage area. |
| 32 | Providing (loading and unloading included)and laying of wooden dias/podium (with branding as per the instructions from District Mission ) for stage area. |
| 33 | Providing (loading and unloading included)and laying of Vilakku (4 feet lamp)For stage area. |
| 34 | Setting up and erecting up of Stages (as per lay out and direction of District Mission) with carpet and stage backdrop (LED wall 30 X 10 feet 1 nos and 6 X 10 feet( 2 nos) setting as per the direction of officials concerned (with 2 Green Room adjacent to it) |
| 35 | Stage Decoration with fresh flowers as per direction of District Mission on the day of inauguration ceremony |
| 36 | Deferent color Dunglas |
| 37 | Setting up and erecting up of an Entrance Arch with art work - specially designed Art Work as per the direction of District Mission (with materials such as wood, hard board, bamboo, cloth etc - (50 M long wall and Arch) along the main Road, as per the direction of officials concerned12.40 Supply, Fitting and Placing un- coated HYSD bar Reinforcement in Foundationcomplete as per Drawing and Technical Specifications |
| 38 | Designed Art Work as per the direction of District Mission (with materials such as wood, hard board, bamboo, cloth etc - (25 M long wall and Arch) (Inside the main entrance and wall) as per the direction of officials concerned. |
| 39 | Air Coolers(Including VIP lounge, Office, Media, Stage, Green rooms & Food court office stalls) |
| 40 | Necessary land leveling of the ground, Necessary fencing with metal sheets wherever necessary (as per the direction of District Mission), Cleaning of bushes and other waste from Ground and the plot where parking to be arranged, food preparation area of officers (as per the direction of officials) |
| 41 | Meadia Platform in front of stage to record the programmers |
| 42 | Provide required no. of jute fixed metal frames. 7x2 feet withadequate support system to fix the same for making each food display counter. (as per Direction of district mission) |
| 43 | Provide required no. of jute fixed metal frames. 8x2.5 feet in each food display counter.(as per Direction of district mission) |
| 44 | Provide required no. of jute fixed metal frames. 10x3 feet with adequate support system to fix the same for making each food display counter.(as per Direction of district mission) |
| 45 | Stall name boards of size 3M x0.30 ornearest |
| 46 | Stall name boards of size 3.5M x 0.35 ornearest |
| 47 | Direction boards of size 1.0m x0.50m |
| 48 | Office name boards of size 0.6M x 0.3 M |
| 49 | Barricade ( as per the direction from District Mission) |
| 50 | kitchen area: providing waste bin for food waste (green ) - 25 waste bins with 100 liters capacity , waste bins for plastic waste (red) - 10waste bins with 50ltrs capacity, waste bin for paper waste (yellow) - 10 waste bins with 50 liters capacity |
| 51 | dining area: providing waste bin for food waste (green) - 10 waste bins with 100 liters capacity , waste bins for plastic waste (red) - 10 waste bins with 100 liters capacity , waste bin for paper waste (yellow) - 10 waste bins with 100 liters capacity |
| 52 | providing bio degradable garbage bags (one packets having 50pieces) |
| 53 | Garbage cleaning & collection van (3times a day) with manpower. Waste disposal should be done as per the municipality norms by the concern agency |
| 54 | providing multipurpose trolley |
| 55 | Security (8 nos day and 6 night) |
| 56 | providing of fire extinguishers in exhibition area ABC type cylinders with sand buckets (CO2 water and powder mix with refilling dates) sufficient equipment’s to be placed atvarious locations as per directions of fire department |
| 57 | facility to remove /suck rainwater from ground and pandal,if necessary with electric motor |
| 58 | Necessary land leveling and labor charges for re-instating the ground (as per the direction of District Mission) |
| 59 | Arabian Tent 20 X20 feet with cover 3 side and alsoprovide wooden floor |
| 60 | Canopy for billing counters in food court ( 2x2 M) |
| 61 | Clearance /License to be obtained from PWD, Electrical Inspectorate and Fire and rescue Department, and any other Department, as required, by the Contractor/Tenderer |
| 62 | Providing and fixing vinyl cloth print as per the direction of as per the direction of District Mission |
| 63 | Providing and fixing Teflon Sheet as per the direction ofs per the direction of District Mission |
| 64 | Supply laying and removal of 10mm aggregate for leveling the entrance portion ofground |
| 65 | Engaging man mazdoor for dismatling existing sheet fensing across the graound and reinstating the same after the event . |
| 66 | Hiring plastic hose of 20 mtr long having thickness minimum of 2mm with adapter to connect to the tapping point for drawing water with 20mm lever valve for connecting hose |
| 67 | 50.2.33.5Cutting branches of trees overhanging above any structures of girth between 40cm to 60cm including stacking of serviceable materials and disposal of unserviceable material, cost of labour, hire charges of rope and pully etc without making any damages to nearby structures etc complete. |
| 68 | Hire charges for providing ornamental curtain (single layer) using good quality approved curtain material fitted with ornamental frills, louvers including all charges of labour for fixing, material etc complete as per the direction of site engineer in charge for 12 days. |
| 69 | Hire and labour charges for 12 days for 25 long pavalion desing work with all decorative work and having vertical or inclined platform/inclined/horizontal/ vertical partition with 18mm marine plywood or equivalent for raised platform froma height of0.45 m to 2.5m or nearset measurementand withpillares like structre anddesign wrok with steps and rampinfront of the pavalionand having LED wall of 5mx3msize in the center portionand,proving sculptures like working women , elphantslarge size pots and farmer with plau made of plastoparis,providing indoor green plants in pots and laid in lines and level as directed by the District Mission and including cost of all labour charges for fixing, dismantling charges, cost of materials, etc complete as per direction of officer in charge (including frame work). also providing service of an iterior and exterior designer for preparing the draft design as per the direction of District mission |
| 70 | Electrical and Electronic Arrangements. Heading |
| 71 | Hire and labour charges for providing of ceiling fans of 1200/1400 mm with suitable and safe wiring as per IS specifications and standards to stage, canteen, etc (where ever necessary) and giving connection with ELCB |
| 72 | Hire and labour charges for providing of Pedestal fans with suitableand safe wiring as per IS specifications and standards to stage, canteen, etc and giving connection |
| 73 | sky beam light |
| 74 | Hire and labor charges for providing 1200 mm patties single LED tube fitting with 40 W in position and connection as required as per IS specifications with suitable and insulated wiring to all stalls, offices, stage, canteen, open spaces, inside pandal etc. |
| 75 | Providing and fixing of 85 W LED lamps or equivalent as per IS specifications with suitable and insulated wiring. |
| 76 | Pire and labor charges for erecting and fixing of Sodium lamp posts with Light firmly on ground with of 6 meters height above ground level at suitable intervals. |
| 77 | Hire and labor charges for providing and fixing of LED lamps of 1000 W as per IS specifications with suitable and safe wiring . |
| 78 | Hire and labor charges for providing and fixing of LED lamps of 1000 W as per IS specifications with suitable and safe wiring . |
| 79 | Hire and labour charges for providing and fixing of LED Warm PAR LIGHT of 200 W as per IS specifications with suitable and safe wiring and stand |
| 80 | 2.1 Sharpie Light as per IS specifications with suitable and safe wiring and stand . |
| 81 | Smoker as per IS specifications with suitable and safe wiring and stand. |
| 82 | Laser Light as per IS specifications with suitable and safe wiring and stand . |
| 83 | Hire and labour charges for providing and fixing of LED decorative/illumination lights of strips with minimum 40 bulbs in each strip as per IS specifications with suitable and safe wiring . |
| 84 | Hire and labor charges for providing DG set (Diesel Generator) of required capacity with stand by and with operator for the complete period of operation with fuel in to the entire area and for providing power toall power consumptions units/utilities/instruments and machines etc except AC for tradefair stall area. working the entier mela area (Note : Required sets of Generator with allied accessaries having suitable capacities are included) |
| 85 | Hire and labor charges for providing DG set (Diesel Generator) of required capacity with stand by and with operator for the complete period of operation with fuel in to the air conditioned area of Trade fair stallfor providing powerfor operating requiredA/Cmachines.(Note : Required sets of Generator with allied accessaries having suitable capacities are included .AC facilitiesmust be available from 9 am to 10 pmfor thatareain every day of the event and propotional rate will be deducted for reducedworking hours or non working properly) |
| 86 | Hire and labor charges for providing DG set (Diesel Generator) of required capacity with stand by and with operator for the complete period of operation with fuel in to the air conditioned area of Food court and etertainment areafor providing powerfor operating requiredA/Cmachines.(Note : Required sets of Generator with allied accessaries having suitable capacities are included .AC facilitiesmust be available from 9 am to 12 pmfor thatareain every day of the event and propotional rate will be deducted for reducedworking hours or non working properly) |
| 87 | Hire and labor charges for providing 15A plug point and giving connection with safe wiring and insulation as per Is standards and specifications as required. |
| 88 | Hire and labour charges for providing 5A plug point and giving connection with safe wiring and insulation as per Is standards and specifications as required. |
| 89 | Hire and labour charges for providing 250 A main board with supply , 100 A outgoings HRC, MCB, fuses , change over facility with suitable size angle iron frame work and giving necessary connection to generator and KSEB supplies and earthling as per IS specifications and standards. |
| 90 | Hire and labour charges for providing ordinary type pipe earthings sufficient as per IS specifications and standards and giving connections etc. as required. |
| 91 | Providing and connecting a codeless microphone as per IS specifications and standards. |
| 92 | Providing and connecting a wired microphone with stand as per IS specifications and standards. |
| 93 | Providing and connecting a stage monitor of 600 W as per IS specifications and standards. |
| 94 | Providing and fixing of loud speakers of 40000 W with amplifier, pre- amplifier, cd players with a minimum 30 channel mixer with proper earthing as per IS specifications and standards. And Should have facility with conect the Cultural Events music systam and professional events |
| 95 | Fly trap |
| 96 | CCTV camera |
| 97 | CCTV Monitor and storage (As per requirement ) |
| 98 | LED TVs for live telecasting |
| 99 | adequate general LED lighting inside the food court hanger (natural white LED light |
| 100 | hire and labour charges for providing and fixing of LED lamps of 1000 W as per IS specifications with suitable and safe wiring (as required as per direction of Food court management committee) |
| 101 | aproviding and fixing of 85 W LED lamps or equivalent as per IS specifications with suitable and insulated wiring as per the direction kitchen area |
| 102 | providing and fixing of PA system with codeless microphone inside the Stall pantal with proper earthing as per IS specifications and standards |
| 103 | pproviding and fixing exhaust fans in cooking area as per IS specifications with suitable and safe wiring |
| 104 | 15 A power sockets (with 3 pins) giving connection with safe wiring and insulation as per IS standards and specifications as required Food stalls and kitchen area |
| 105 | LED wall 10 x 8 feet inside the food court for displaying india food court menu and cuisine |
| 106 | providing and fixing of PA systam with codeless microphone inside the food court |
| 107 | Provide deep freezer (300 ltr) with 3 door, with 24 hrs power supply |
| 108 | Hire andprovidingextra those items, demanded from the District Mission by Stephan Devasy through his Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderfor Stephan Devasyhas been attached as Tech rider list-1.These items are exclusively for that day, and only those items which are requested to be provided by Organizeri.e Kudumbashree |
| 109 | Hire andprovidingextra those items, demanded from the District Mission by Rimy Tomy through her Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderforRimy Tomy has been attached as Tech rider list-2.These items are exclusively for that day, and only those items which are requested to be provided by Organizeri.e Kudumbashree |
| 110 | Hire andprovidingextra those items, demanded from the District Mission by Remya Nambeesan through her Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderforRemya Nambeesanhas been attached as Tech rider list-3.These items are exclusively for that day, and only those items which are requested to be provided by Organizeri.e Kudumbashree |
| 111 | Hire andprovidingextra those items, demanded from the District Mission by Roopa Revathythrough her Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderforRoopa Revathyhas been attached as Tech rider list-4.These items are exclusively for that day, and only those items which are requested to be provided by Organizeri.e Kudumbashree |
| 112 | Hire andprovidingextra those items, demanded from the District Mission by Shabanaz Aman through his Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderfor Shabanaz Amanhas been attached as Tech rider list-5.These items are exclusively for that day, and only those items which are requested to be provided byOrganizeri.e Kudumbashree |
| 113 | Hire andprovidingextra those items, demanded from the District Mission by Nattu Polima through their Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderfor Nattu Polimahas been attached as Tech rider list-6.These items are exclusively for that day, and only those items which are requested to be provided by Organizer i.e.Kudumbashree |
| 114 | Hire andprovidingextra those items, demanded from the District Mission by Nanchiyamma and othersthrough their Techrider, items other than mentioned in items No.from 2.0 to 2.35 of this schedule.Note: Requiements list/Tech ridderfor Nanchiyamma and othershave been attached as Tech rider list-7.These items are for two days and only those items which are requested to be provided by Organizer i.e.Kudumbashree (Half of this items should be provided one day and the full items on other day of he event ) |
AI Tender Summary
Tender Timeline
Oct 30, 2023
11:30 IST
Tender Published
Tender notice published.
Completed
Nov 08, 2023
18:00 IST
Corrigendum-1 Issued
Clarifications on tender conditions and amendments issued.
CompletedNov 08, 2023
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
CompletedNov 10, 2023
Bid Opening Date
Technical bids will be opened and evaluated.
CompletedTender Documents
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