Tender For Electromagnetic Crack Detector With Loading And Unloading System For Testing Of Axles For Vande Bharat Bogies As Per Technical Specification Attached. [ Warranty Period: 30 Months After The Date Of Delivery ] , Charges For Comprehensive Amc For Year 1, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 3 8347N003 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 2, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 4 8347N004 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 3, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 5 8347N005 Amc ( Y ) Non Stock --- Yes Consignee Inr Page 1 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 Charges For Comprehensive Amc For Year 4, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 4 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 6 8347N006 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 5, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 5 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 220 Days As Per The Delivery Chart At Clause 7 Of Technical Specification Attached. Payment Terms S.No Description Payment Terms 1 80% Payment Will Be Released After Issue Of Joint Commissioning Report Successful Commissioning And Proving Out Of The Machine. After Successful Performance Test For One Month Remaining 20% Payment Will Be Released Subject To Submission Of Bank Guarantee / Warranty Guarantee Bond For An Amount Of 10% Of Contract Value Towards Warranty Performance / Warranty Security Valid Beyond Six Month Period Of Warranty. Joint Check:- The Contractor Or His Agent Would Be Required To Carry Out A Joint Check At Consignee%U2019s End, Along With The Consignee, Before Unpacking Is Done, To Avoid Subsequent Complaints Regarding Short Shipment / Transit Damages. It Is Necessary That This Joint Receipt Inspection Be Done Immediately On Receipt Of The Machine By Consignee & Bidder%U2019s Representative To Avoid Commissioning Delays Due To Shortages / Transit Damages. After Receipt Of The Machine As Above, A Joint Receipt Inspection Note ( Jri ) As Per Annexure-B Shall Be Prepared By The Consignee And The Firm%U2019s Representative Indicating The Tentative Time Schedule For Various Activities Of Installation And Commissioning. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Railway Standard Fall Clause S.No Description Page 2 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 1 Not To Be Included Standard Governing Conditions S.No Description 1 Applicable As Detailed In This Tender Document And In Icf Bid Document, Special Conditions / Annexures Attached With The Tender Document ( If Any ) , And Conditions Mentioned In Technical Specification / Str / Drawings Uploaded Along With This Tender. For Contracts, Irs Conditions Of Contract Wherever Specifically Not Modified In The Above Said Documents Shall Apply. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer Shall Be A Manufacturer In The Subject Field ( Or ) Authorised Agent Yes Yes Allowed Of Oem. If Authorized Agent Of Oem Is Participated In The Tender, Then ( Mandatory ) Authorization Certificate From Oem Mentioning The Authorization Validity For Two Years Or Till The Completion Of Warranty Period Has To Be Submitted Along With The Tender. 2 I ) Tenderer Should Have Supplied At Least 01 No. Of Electro Magnetic Crack Yes Yes Allowed Detector For Testing Of Railway Axle In The Past Five Years. ( Or ) Ii ) Tenderer ( Mandatory ) Should Have Supplied At Least 05 Nos. Of Similar Electro Magnetic Crack Detectors With Capacity Of 8000 A ( Minimum ) Having Multi Direction Magnetization Techniques In The Past Five Years. Documents To Be Attached For The Proof Of Past Supply: A ) Proof For Past Supply ( Purchase Order ) , B ) Successful Commissioning Certificate And C ) Machine Performance Certificate During / After Warranty Period Or Latest. Shall Be Attached For Each Supply. 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 In Case Of Indigenous Bidders, Whether You Are Large Scale Industry Or No No Not Allowed Consortia Of Mses Formed By Nsic, If Yes, Have You Indicated Quantum Of Sub Contracts Given To Micro And Small Enterprises ( In Percent Of Order Value ) ? 2 Have You Gone Through The Eligibility Criteria And Submitted All The No No Not Allowed Documents Mentioned Therein? 3 Have You Submitted The Emd Or Bid Securing Declaration As Per Clause 6.0 No No Not Allowed Of Section-I Of Instructions To Tenderers Of Icf Bid Document Version 09. 4 Have You Furnished Financial Capacity As Per Clause 9.2.1 ( Iii ) Of Section-I Of No No Not Allowed Instructions To Tenderers Of Icf Bid Document Version 09. 5 Have You Confirmed For Compliance Of Public Procurement Orders Of No No Not Allowed Department Of Expenditure Regarding Countries Sharing Land Border With India? 6 Have You Submitted The Details Of Location ( S ) At Which Local Value Addition No No Not Allowed Is Made / Proposed? 7 In Case Of Non-Local / Class-Ii Suppliers, Have You Submitted Road Map For No No Not Allowed Setting Up Manufacturing Facilities For Tendered Item Along With The Offer? ( This Is Applicable Only For Items Which Are Not Restricted To Class-I Local Suppliers ) . 8 Have You Submitted Self-Declaration With Respect To Non Debarment Under No No Not Allowed Any Provisions Of Dpiit Rules? Page 3 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 9 Have You Submitted Translated Copy Into English, For All Documents In No No Not Allowed Language Other Than English And All Such Documents Should Be Signed By The Authorised Translator And Notarized In India? 10 Have You Submitted Declaration For Passing On The Input Tax Credit As Per No No Not Allowed Para 2.8 And 2.9 Of Section-Ii Of Icf Bid Document Version 09. 11 Have You Submitted Authenticated Copy Of The Document Authorizing The No No Not Allowed Signatory To Submit Offer And Commit On Behalf Of Tenderers? 12 Have You Furnished The Statement Of Deviations ( Preferably Nil ) ? No No Not Allowed 13 Have You Furnished The Statement Of Equipment & Quality Control? No No Not Allowed 14 Have You Kept Your Offer Valid For The Validity Period As Mentioned In Nit No No Not Allowed Header? Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Firm Should Furnish Gst No. And Hsn Code No. In Their Offer. Yes Yes Allowed ( Mandatory ) 2 The Tenderers Must Submit Emd As Detailed Under Yes Yes Allowed Clause -6 Of Instructions To Tenderers. Tenderers ( Optional ) Seeking Exemption From Payment Of Emd Must Upload The Requisite Documentary Evidence In Support Of Their Claim For Exemption From Payment Of Emd Along With The Offer. Any Offer Either Not Accompanied With A Vaild Exemption Certificate As At The Time Of Tender Opening Or Not Paid Emd Before Tender Opening Shall Be Summarily Rejected. Please See Attached Document ( Icf Tender Condition ) For The Same. 3 Security Deposit Sd There Shall Be No Exemption From Yes Yes Allowed Submission Of Security Deposit ( Sd ) For Any Tender Or ( Optional ) By Any Tenderer Subject Exemptions As Detailed In Para- 13 Of General Condition Of Tender. Please See Attach Document ( Icf Tender Conditions For The Same. 4 If You Are Not Mse Or A Consortia Of Mses Formed By Yes Yes Allowed Nsic, Please Indicate Percentage Of Sub Contract In ( Optional ) Execution Of This Tender That Will Be From Micro And Small Enterprises ( In Percent Of Order Value ) With Further Brake Up Of Mse Owned By Sc / St. ( Information Will Be Provided In % Terms With 6 Fields, Micro Owned By Sc, Micro Owned By St, Micro Owned By Others, Small Industry Owned By Sc, Small Industry Ownrd By St, Small Industry Owned By Others. 5 Earnest Money Deposit ( Emd ) : - Regarding Emd, Please Refer To Yes Yes Not Allowed Clause 6.0 Of Section I Instructions To Tenderer Of Icf Bid Document Ver.09 Attached To The Tender. All Bidders Shall Be Exempted From Submission Of Emd In All Tenders, Subject To Submission Of Bid Securing Declaration As Per The Following Para Of Tender Document, Except Those Who Disqualified From Such Exemption As Per Clause 6.2 Of Section-I Of Icf Bid Document Version 09 Have To Deposit Emd As Indicated In The Nit Header Of Tender Document. Offers Received Without Emd From The Disqualified Bidder Shall Be Summarily Rejected 6 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. ( Mandatory ) The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 4 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 7 The Eligibility For A Bidder From A Country Which Shares A Land Border With Yes Yes Allowed India To Participate In The Tender Shall Be As Per Public Procurement Orders ( Mandatory ) Of Ministry Of Finance, Department Of Expenditure. Please Refer Clause 9.8 ( Sub Clause 9.8.1 To 9.8.8 ) Section-I Of Icf Bid Document Version 09. In This Regards I Certify That: I Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India: I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. ( Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached ) . If Such Certificate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. 8 Goods & Services Tax ( Gst ) : Will Be Applicable As Per Clause 2.0 And All Yes Yes Not Allowed Sub Clauses Of Section-Ii Of Icf Bid Document Ver-09. 9 Bid Securing Declaration: I / We Hereby Understand And Accept That Yes Yes Allowed If I / We Withdraw Or Modify My / Our Bids During The Period Of Validity, Or If I / ( Mandatory ) We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender / Tender Document, We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period. 10 Passing The Benefits Of Itc: I Hereby Confirm Following: We Hereby Declare Yes Yes Not Allowed That In Quoting The Above Price, We Have Taken Into Account The Full Effect Of Input Tax Credit Available Under Gst. We, Further Agree To Pass On Any Financial Gain / Benefit As May Become Available In Future In Respect Of All The Input Tax Credit On The Date Of Supply By Way Of Reduction In Price And Advise The Purchaser Accordingly. We Also Undertake That We Are Aware Of The Provisions Of Section 171 Of The Cgst Act And Consequences Thereof If We Fail To Comply With The Same. 11 Security Deposit: Please Refer Clause 13.0 Of Section-Ii Of Icf Bid Yes Yes Not Allowed Document Ver-09. 12 It Is Certified That Our Firm Has Not Been Suspended Or Banned By Indian Yes Yes Not Allowed Railways During Previous Three Years. 13 Public Procurement ( Preference To Make In India ) Policy Is Applicable As Yes Yes Not Allowed Per Clause 16 Of Section-I Of Icf Bid Document. The Procurement Shall Be Done In Accordance With The Extant Instruction Of Dpiit ( Department Of Promotion Of Industry And Internal Trade ) For Make In India Policy. 14 The Bidders Should Quote The Applicable Hsn Codes And It Is The Yes Yes Allowed Responsibility Of The Tenderer To Quote The Correct Hsn Code And Upload The ( Mandatory ) Document. 15 The Warranty Period Shall Be Two Years From The Date Of Issue Of Yes Yes Allowed Performance Certificate ( I.E., Joint Commissioning Note With Three Days ( Optional ) Prove Out Trial + 30 Days Performance Trial ) And As Per Clause No 23 Of Technical Specification. If There Is Difference In Warranty Condition Between Tender Document And Technical Specification , The Warranty Condition Given In Technical Specification Will Stand Good. 16 It Is Certified That Our Firm Has Not Been De-Listed For Tendered Item By Indian Yes Yes Not Allowed Railways During Previous Three Years. 17 Please Submit The Details Of The Location At Which The Local Value Addition Is Yes Yes Not Allowed Being Made Page 5 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 18 Declaration On Cartel Formation The Definition Of Cartel Would Be As Per Yes Yes Allowed The Competition Act 2002 ( 12 Of 2003 ) . I / We Declare That I / We Are Not A ( Mandatory ) Part Of Cartel With Other Vendors And Have Offered Competitive Rates In The The Tenders. In The Event Of My / Our Offer Suspected To Be Of Collusive Bidding And Cartel Formation, I / We Understand That Purchaser Reserves The Right To Summarily Reject The Offer And To Ban My / Our Firm From Dealing With Railway. In The Event Of My / Our Offer Confirming To Any Aspect Of The Definition Of Cartel, I / We Understand That The Purchaser Reserves The Right To Refer The Matter To The Competition Commission Of India ( Cci ) Which Is A Statutory Body Constituted Under This Act, For Providing Necessary Relief To The Purchaser Who Represent Central Government Organization Serving The Public. In Addition, I / We Are Aware Of The Chapter Vi Of The Act, Which Deals With Penalties. I / We Understand That This Will Be In Addition To Other Rights And Remedies Available To The Railway Administration Under The Contract And The Law Of The Land. 19 Cartel Formation I / We Declare That I / We Are Not A Part Of Cartel With Yes Yes Allowed Other Vendors And Have Offered Competitive Rates In The Tenders. Please ( Mandatory ) Refer Clause 10.11.7 Of Section Ii Of Bid Document. 20 In Case Of Mse Firm Willing To Claim The Benefits Under Public Procurement Yes Yes Allowed Policy ( Preference To Mse ) Order 2012, The Firm Should Upload With Their ( Optional ) Offer, The Proof Of Their Being Mse Registered With Any Of The Agencies Mentioned In Clause 13.1 Of Section-I Of Icf Bid Document Failing Which Such Offers Will Not Be Liable For Consideration Of Benefits Detailed In Para 13.3 Of Section-I Of Icf Bid Document Tenderers Shall Upload Valid Documents As Per Mse Policy Showing That The Enterprise Is Owned By Scheduled Castes ( Sc ) / Scheduled Tribes ( St ) / Women Entrepreneurs To Claim The Benefit Under This Sub-Classification. For This Purpose Tenderers To Submit Details Of Share Holding Pattern & Controlling Stakes With Scheduled Castes ( Sc ) / Scheduled Tribes ( St ) / Women Entrepreneurs Duly Certified By Ca, Failing Which It Will Be Presumed That They Have No Claim Under This Sub-Classification. 21 1.Traders / Distributors / Sole Agent / Works Contract Are Not Exempted From Yes Yes Allowed Payment Of Emd As They Are Excluded From The Purview Of The Mse Policy ( Mandatory ) . 2. In Reference To Conditions No.6.1 ( Vi ) Of Section I Of Icf Bid Document, The Exemption Of Emd Is Applicable Only To The Vendors Having Current And Valid Registration With Pcmm Of Any Zonal Railways / Production Unit For Trade Groups 6579. Firm Should Submit Valid Registration Certificate For Proof. 22 Firm To Quote Strictly As Per Specification Attached. Please Go Through The Yes Yes Allowed Other Conditions Mentioned In The Tender With Regard To Arrangements ( Optional ) Before Supply And Erection. 23 The Tenderers Shall Indicate The Details Of Their Jurisdictional Assessing Yes Yes Allowed Officers ( Designation, Address & Email Id ) . ( Optional ) 24 Make In India: As Per Public Procurement ( Preference To Make In India ) Yes Yes Allowed Order 2017, As Amended, Only Class-I And Class-Ii Local Suppliers Are ( Mandatory ) Eligible To Participate In The Tender. Vendors Who Do Not Qualify To Be Class-I Or Class-Ii Local Suppliers Should Not Quote In The Tender As Their Offers Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Class-I Or Class-Ii Local Suppliers For The Tendered Item Participates In The Tender It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. Page 6 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 25 Scope Of Supply : 1. The Scope Of Supply Shall Include Design, Supply, Yes Yes Allowed Installation, Testing, Commissioning And Proving Out, Warranty Of ( Mandatory ) Electromagnetic Crack Detector Equipment On Turnkey Basis, Required For Crack Detection Of Various Types Of Axles As Per En 13261 As Listed In Annexure -E. The Supply Shall Include All The Concomitant Accessories / Equipments As Detailed In The Specification And Other Concomitant Accessories / Equipment, Which The Manufacturer Considers Essential To Make The Machine Fully Operational, When Installed And Commissioned. It Shall Also Include Installation And Commissioning Of Related Equipment, Training Of Personnel In Operation And Maintenance Of Machine As Per Clause 10.1 And Supply Of Technical Documentation As Per Clause 11 Of Technical Literature And As Per Clause 4 Of Technical Specification. 2. The Scope Of Supply Includes Installation, Commissioning Of Equipment And Proving Out At The Cost Of The Supplier At Icf And Training Of Railway Staff For Operating, Maintenance For Using The Equipment. 26 Any Other Accessory / Equipment Essentially Required To Make The Machine Yes Yes Not Allowed Fully Operational / Functional And Meeting Technical / Statistical & Operational Requirements When Installed And Connected To Power Source, Shall Also Be Included In Scope Of Supply, Which Shall Then Treated As A Concomitant Accessory And The Price Of Same Shall Be Included In The Basic Price Of The Machine. 27 Optional Accessories: Any Other Accessory Or Accessories, Which Yes Yes Not Allowed The Manufacturer Considers Would Enhance The Detection Limit Or Productivity Of The Machine, Shall Be Quoted As Optional Accessory Or Accessories. Their Cost Shall Be Indicated Separately And Shall Not Be Included In The Basic Price Of The Machine And Shall Not Be Considered For Financial Evaluation. 28 Evaluation Criteria Total Value Of The Offer Will Be Calculated Based Yes Yes Not Allowed On ( I ) The Cost Of The Basic Machine Along With Concomitant Accessories According To Tender Specifications And Loading / Unloading Facility Of Axles With Hoist Unit. ( Ii ) Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. ( Iii ) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ( Iv ) Duties And Taxes As Quoted By The Bidder, Insurance And Freight ( V ) Cost Of Comprehensive Amc For Five Years After The Warranty. 29 One Copy Of The Printed Illustrative Catalogue Showing Features Of The Yes Yes Allowed Machine And Its Elements Must Be Enclosed With Each Copy Of The Bid. And ( Mandatory ) As Per The Clause 11.1 To 11.2.18 30 Deviation : The Tenderer Shall Certify That The Offered Machine Fully Yes Yes Allowed Meets The Specification. Various Design Features Incorporated In The ( Optional ) Machine To Fulfill Different Technical Performance Requirements Shall Be Fully Explained In The Offer. However, Minor Deviations From These Specifications Which Do Not Affect Or In Anyway Interfere With The Stipulated Performance Standards Or Would Result In Improved Safety / Reliability Or Would Reduce Recurring Maintenance / Operating Cost Of The Machine, Can Be Considered For Acceptance. The Tenderer In Such Eventuality Shall Clearly Indicate The Details Of These Deviations And Their Implications As Per The Format Given In Annexure A 31 Submission Of General Arrangement Drawing ( Ga ) , Yes Yes Not Allowed Foundation & Related Drawings For Approval As Per Clause 18 Of Technical Specification. 32 Service Facility In India And Technical Support As Per Yes Yes Not Allowed Clause 20 Of Technical Specification. 33 Bought Out As Per Clause 21 Of Technical Specification. Yes Yes Not Allowed 34 Camc : ( 1 ) Rate Quoted For Camc Shall Be Considered For Financial Yes Yes Not Allowed Evaluation Of Bid. ( 2 ) Scope And Other Conditions Of Camc Is As Per Clause 25 Of Technical Specification Page 7 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 35 The Attention Of Tenderers Is Invited To Clause 2500 Of Irs Conditions Of Yes Yes Allowed Contract Included As Section-Iv Of Bid Document. The Bidders Found To Have ( Mandatory ) A Conflict Of Interest Shall Be Disqualified. A Bidder May Be Considered To Have A Conflict Of Interest With One Or More Parties In This Bidding Process, If: A ) They Have Controlling Partner ( S ) In Common; Or B ) They Receive Or Have Received Any Direct Or All Tenders Indirect Subsidy / Financial Stake From Any Of Them; Or C ) They Have The Same Legal Representative / Agent For Purposes Of This Bid; Or D ) They Have Relationship With Each Other, Directly Or Through Common Third Parties, That Puts Them In A Position To Have Access To Information About Or Influence On The Bid Of Another Bidder; Or E ) Bidder Participates In More Than One Bid In This Bidding Process. Participation By A Bidder In More Than One Bid Will Result In The Disqualification Of All Bids In Which The Parties Are Involved. However, This Does Not Limit The Inclusion Of The Components / Subassembly / Assemblies From One Bidding Manufacturer In More Than One Bid. F ) In Cases Of Agents Quoting In Offshore Procurements, On Behalf Of Their Principal Manufacturers, One Agent Cannot Represent Two Manufacturers Or Quote On Their Behalf In A Particular Tender Enquiry. One Manufacturer Can Also Authorise Only One Agent / Dealer. There Can Be Only One Bid From The Following: 1. The Principal Manufacturer Directly Or Through One Indian Agent On His Behalf; And 2. Indian / Foreign Agent On Behalf Of Only One Principal. G ) Bidder Or Any Of Its Affiliates Participated As A Consultant In The Preparation Of The Design Or Technical Specifications Of The Contract That Is The Subject Of The Bid; H ) In Case Of A Holding Company Having More Than One Independently Manufacturing Units, Or More Than One Unit Having Common Business Ownership / Management, Only One Unit Should Quote. Similar Restrictions Would Apply To Closely Related. Sister Companies. Bidders Must Proactively Declare Such Sister / Common Business / Management Units In Same / Similar Line Of Business. The Above Clauses Have Been Read And It Is Certified That They Are Not Attracted And The Interest Of Bidding Process Is Not Affected In Any Way. 36 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Download And Peruse The Tender Document Conditions Applicable For No No Not Allowed Tenders Which Is Attached With The Tender. 2 Icf Bid Document Version 9 Dated 01.11.22 Is Applicable For This Tender. No No Not Allowed 3 Material To Be Supplied At Shell Depot No No Not Allowed Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee As Per Clause No 16 Of Technical Specification No No Not Allowed Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 8 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 1 Tenderers May Note That The Ireps Software Is Contiunously Being No No Not Allowed Upgraded And The Forms May Be Subject To Changes. Tenderers Are Advised To Keep Themselves Updated With The Latest Changes, By Referring To The Latest Versions Of User Manuals Available On The Website, And By Taking Notes Of The Messages Sent By Our Ireps Adminstrator From Time To Time. Tenderers Should Also Make Themselves Fully Acquainted With All Available Templates / Forms Before They Submit Their Offer. No Claim Shall Be Entertained From A Tenderer, On Account Of Non Familarity With Any Of The Templates And Form Available On The Ireps Websites. 2 A ) No Manual Submission Of Documents Is Permitted. Tenderers Shall No No Not Allowed Upload All The Documents In Ireps Portal Only. 3 Tenederers Can Upload Individual File Having Capacity Of 3.5 To 3.7 Mb As No No Not Allowed Attached Document However There Is No Llimitation On The Numbers Of Files Which Can Attached. Tenderers Are Advised To Upload The Documents Well In Advance To Avoid Last Minutes Rush And Complication. All Documents Which Are Submitted Should Be In A4 Size To Facilitate Printing. 4 Tenderers To Refer The List Of Mandatory And Optional Certificates To Be No No Not Allowed Submitted Along With The Offer As Per Icf Bid Documents. 5 Please Check Ireps Website Before Submitting Offer, Any Corrigendum To No No Not Allowed The Tender Has Been Issued Or Not.Please Check Ireps Website Frequently For Corrigendum And Ensure Submission Of Offer As Per Corrigendum Issued By Icf 6 The Minimum Local Content For The Local Supplier Of The Tendered Item To Be No No Not Allowed Categorised As Class-I Local Supplier Shall Be 50% And Class-Ii Supplier Is 20% 7 Offers From Different Tenderers Submitted From The Same Ip Address In A No No Not Allowed Tender Shall Be Treated As Suspected Cartel And All Such Offers Received From The Same Ip Address Will Be Summarily Rejected. However Offers Resulting In Same Ip Address Due To Administrative Reason Like Technical / Networking Issue At Cris Server Shall Not Be Treated As Suspected Cartel And The Decision Of The Railway Administration Will Be Binding On All Tenderers Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers Are Advised To Go Through All The Clauses Of This Document, Icf Yes Yes Allowed Bid Document And Other Documents Attached And Submit Necessary ( Optional ) Documents, Certificates, Attachments, Etc. Along With The Offer To Establish Their Credentials In Support Of Their Claim. If Required, Clarifications Will Be Sought Only On The Documents Submitted And No Additional Documents Shall Be Entertained Post Tender Opening. 2 Firm To Submit The Clause Wise Compliance For Yes Yes Allowed Technical Specification / Deviation Statement And Past ( Mandatory ) Performance Details As Per The Annexure - A Attached. 3 Installation, Commissioning Of Equipment And Proving Out At The Cost Of The Yes Yes Allowed Supplier At Icf And Training Of Railway Staff For Operating, Maintenance For ( Optional ) Using The Equipment. 4 Bidder Shall Train The Minimum Nominated 5 Railway Staff For Operating, Yes Yes Allowed Maintenance For Using The Equipment. ( Optional ) 5 Prove Out At Consignees Works : The Firm Shall Be Required To Demonstrate Yes Yes Allowed The Machine Capability & Prove Out The Various Performance Tests And ( Mandatory ) Claimed Productivity Requirement / Cycle Time On 20 Nos. Of Axles As Listed At Annexure-E At Consignees End For The Period Of Three Days Comprising 8 Hour Shift During Commissioning Of Machine. Undertakings Page 9 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I / We Also Confirm That If Any Information And Document Submitted Is Found No No Not Allowed To Be False / Incorrect At Any Time, Icf May Cancel My / Our Bid And Action As Deemed Fit May Be Taken Against Me / Us, Including Termination Of The Contract, Forfeiture Of Earnest Money, Security Deposit And Banning / Delisting / Suspension Of Our Firm And All Partners Of The Firm. 2 I / We Also Confirm That Rates And Other Financial Terms Quoted In Relevant No No Not Allowed Columns Of Financial Bid Will Only Be Applicable For Acceptance. Such Terms Quoted Anywhere Else Should Not Be Considered For Inter-Se Evaluation And Should Be Ignored. 3 I / We Have Gone Through The All Clauses Of This Tender Document And Other No No Not Allowed Documents Such As Icf Bid Document Version 05, Special Condition Of Tenders, Checklist And Technical Specification Uploaded Along With This Tender. It Is Understood That The Tenderer Submitting Their Offer Is Fully Aware Of All The Clauses Of The Above Said Documents And Undertake To Abide By Submitting This Offer. 4 Tenderer Who Are Oem, Shall Undertake To Supply Spare Parts For A Period No No Not Allowed Of Expected Life Of Machine. Other Tenderers Shall Submit Undertaking From Oem For Supply Of Spare Parts For A Period Of Expected Life Of The Machine. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4305380.Pdf Bid Document Ver-09, Dated 01 / 11 / 2022 2 4580401.Pdf Revised Technical Specification 3 4305772.Pdf Tpi Condition 7. Responsiveness S.No. Description Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Nit Header Of This Tender Document Is 1 Permitted. For Additional Conditions Please Refer Clause 12.0 Of Section -I Of Icf Bid Document Version 09. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm / Dc ( V.N. Satheesan ) , Charges For Comprehensive Amc For Year 2, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 4 8347N004 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 3, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 5 8347N005 Amc ( Y ) Non Stock --- Yes Consignee Inr Page 1 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 Charges For Comprehensive Amc For Year 4, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 4 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 6 8347N006 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 5, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 5 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 220 Days As Per The Delivery Chart At Clause 7 Of Technical Specification Attached. Payment Terms S.No Description Payment Terms 1 80% Payment Will Be Released After Issue Of Joint Commissioning Report Successful Commissioning And Proving Out Of The Machine. After Successful Performance Test For One Month Remaining 20% Payment Will Be Released Subject To Submission Of Bank Guarantee / Warranty Guarantee Bond For An Amount Of 10% Of Contract Value Towards Warranty Performance / Warranty Security Valid Beyond Six Month Period Of Warranty. Joint Check:- The Contractor Or His Agent Would Be Required To Carry Out A Joint Check At Consignee%U2019s End, Along With The Consignee, Before Unpacking Is Done, To Avoid Subsequent Complaints Regarding Short Shipment / Transit Damages. It Is Necessary That This Joint Receipt Inspection Be Done Immediately On Receipt Of The Machine By Consignee & Bidder%U2019s Representative To Avoid Commissioning Delays Due To Shortages / Transit Damages. After Receipt Of The Machine As Above, A Joint Receipt Inspection Note ( Jri ) As Per Annexure-B Shall Be Prepared By The Consignee And The Firm%U2019s Representative Indicating The Tentative Time Schedule For Various Activities Of Installation And Commissioning. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Railway Standard Fall Clause S.No Description Page 2 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 1 Not To Be Included Standard Governing Conditions S.No Description 1 Applicable As Detailed In This Tender Document And In Icf Bid Document, Special Conditions / Annexures Attached With The Tender Document ( If Any ) , And Conditions Mentioned In Technical Specification / Str / Drawings Uploaded Along With This Tender. For Contracts, Irs Conditions Of Contract Wherever Specifically Not Modified In The Above Said Documents Shall Apply. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderer Shall Be A Manufacturer In The Subject Field ( Or ) Authorised Agent Yes Yes Allowed Of Oem. If Authorized Agent Of Oem Is Participated In The Tender, Then ( Mandatory ) Authorization Certificate From Oem Mentioning The Authorization Validity For Two Years Or Till The Completion Of Warranty Period Has To Be Submitted Along With The Tender. 2 I ) Tenderer Should Have Supplied At Least 01 No. Of Electro Magnetic Crack Yes Yes Allowed Detector For Testing Of Railway Axle In The Past Five Years. ( Or ) Ii ) Tenderer ( Mandatory ) Should Have Supplied At Least 05 Nos. Of Similar Electro Magnetic Crack Detectors With Capacity Of 8000 A ( Minimum ) Having Multi Direction Magnetization Techniques In The Past Five Years. Documents To Be Attached For The Proof Of Past Supply: A ) Proof For Past Supply ( Purchase Order ) , B ) Successful Commissioning Certificate And C ) Machine Performance Certificate During / After Warranty Period Or Latest. Shall Be Attached For Each Supply. 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 In Case Of Indigenous Bidders, Whether You Are Large Scale Industry Or No No Not Allowed Consortia Of Mses Formed By Nsic, If Yes, Have You Indicated Quantum Of Sub Contracts Given To Micro And Small Enterprises ( In Percent Of Order Value ) ? 2 Have You Gone Through The Eligibility Criteria And Submitted All The No No Not Allowed Documents Mentioned Therein? 3 Have You Submitted The Emd Or Bid Securing Declaration As Per Clause 6.0 No No Not Allowed Of Section-I Of Instructions To Tenderers Of Icf Bid Document Version 09. 4 Have You Furnished Financial Capacity As Per Clause 9.2.1 ( Iii ) Of Section-I Of No No Not Allowed Instructions To Tenderers Of Icf Bid Document Version 09. 5 Have You Confirmed For Compliance Of Public Procurement Orders Of No No Not Allowed Department Of Expenditure Regarding Countries Sharing Land Border With India? 6 Have You Submitted The Details Of Location ( S ) At Which Local Value Addition No No Not Allowed Is Made / Proposed? 7 In Case Of Non-Local / Class-Ii Suppliers, Have You Submitted Road Map For No No Not Allowed Setting Up Manufacturing Facilities For Tendered Item Along With The Offer? ( This Is Applicable Only For Items Which Are Not Restricted To Class-I Local Suppliers ) . 8 Have You Submitted Self-Declaration With Respect To Non Debarment Under No No Not Allowed Any Provisions Of Dpiit Rules? Page 3 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 9 Have You Submitted Translated Copy Into English, For All Documents In No No Not Allowed Language Other Than English And All Such Documents Should Be Signed By The Authorised Translator And Notarized In India? 10 Have You Submitted Declaration For Passing On The Input Tax Credit As Per No No Not Allowed Para 2.8 And 2.9 Of Section-Ii Of Icf Bid Document Version 09. 11 Have You Submitted Authenticated Copy Of The Document Authorizing The No No Not Allowed Signatory To Submit Offer And Commit On Behalf Of Tenderers? 12 Have You Furnished The Statement Of Deviations ( Preferably Nil ) ? No No Not Allowed 13 Have You Furnished The Statement Of Equipment & Quality Control? No No Not Allowed 14 Have You Kept Your Offer Valid For The Validity Period As Mentioned In Nit No No Not Allowed Header? Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Firm Should Furnish Gst No. And Hsn Code No. In Their Offer. Yes Yes Allowed ( Mandatory ) 2 The Tenderers Must Submit Emd As Detailed Under Yes Yes Allowed Clause -6 Of Instructions To Tenderers. Tenderers ( Optional ) Seeking Exemption From Payment Of Emd Must Upload The Requisite Documentary Evidence In Support Of Their Claim For Exemption From Payment Of Emd Along With The Offer. Any Offer Either Not Accompanied With A Vaild Exemption Certificate As At The Time Of Tender Opening Or Not Paid Emd Before Tender Opening Shall Be Summarily Rejected. Please See Attached Document ( Icf Tender Condition ) For The Same. 3 Security Deposit Sd There Shall Be No Exemption From Yes Yes Allowed Submission Of Security Deposit ( Sd ) For Any Tender Or ( Optional ) By Any Tenderer Subject Exemptions As Detailed In Para- 13 Of General Condition Of Tender. Please See Attach Document ( Icf Tender Conditions For The Same. 4 If You Are Not Mse Or A Consortia Of Mses Formed By Yes Yes Allowed Nsic, Please Indicate Percentage Of Sub Contract In ( Optional ) Execution Of This Tender That Will Be From Micro And Small Enterprises ( In Percent Of Order Value ) With Further Brake Up Of Mse Owned By Sc / St. ( Information Will Be Provided In % Terms With 6 Fields, Micro Owned By Sc, Micro Owned By St, Micro Owned By Others, Small Industry Owned By Sc, Small Industry Ownrd By St, Small Industry Owned By Others. 5 Earnest Money Deposit ( Emd ) : - Regarding Emd, Please Refer To Yes Yes Not Allowed Clause 6.0 Of Section I Instructions To Tenderer Of Icf Bid Document Ver.09 Attached To The Tender. All Bidders Shall Be Exempted From Submission Of Emd In All Tenders, Subject To Submission Of Bid Securing Declaration As Per The Following Para Of Tender Document, Except Those Who Disqualified From Such Exemption As Per Clause 6.2 Of Section-I Of Icf Bid Document Version 09 Have To Deposit Emd As Indicated In The Nit Header Of Tender Document. Offers Received Without Emd From The Disqualified Bidder Shall Be Summarily Rejected 6 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. ( Mandatory ) The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 4 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 7 The Eligibility For A Bidder From A Country Which Shares A Land Border With Yes Yes Allowed India To Participate In The Tender Shall Be As Per Public Procurement Orders ( Mandatory ) Of Ministry Of Finance, Department Of Expenditure. Please Refer Clause 9.8 ( Sub Clause 9.8.1 To 9.8.8 ) Section-I Of Icf Bid Document Version 09. In This Regards I Certify That: I Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India: I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. ( Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached ) . If Such Certificate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. 8 Goods & Services Tax ( Gst ) : Will Be Applicable As Per Clause 2.0 And All Yes Yes Not Allowed Sub Clauses Of Section-Ii Of Icf Bid Document Ver-09. 9 Bid Securing Declaration: I / We Hereby Understand And Accept That Yes Yes Allowed If I / We Withdraw Or Modify My / Our Bids During The Period Of Validity, Or If I / ( Mandatory ) We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security / Security Deposit, Fail To Submit The Performance Security / Security Deposit Before The Deadline Defined In The Request For Bid Document / Notice Inviting Tender / Tender Document, We Shall Be Debarred From Exemption Of Submitting Bid Security / Earnest Money Deposit And Performance Security / Security Deposit For A Period Of 6 ( Six ) Months From The Date I / We Are Declared Disqualified From Exemption From Submission Of Emd / Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period. 10 Passing The Benefits Of Itc: I Hereby Confirm Following: We Hereby Declare Yes Yes Not Allowed That In Quoting The Above Price, We Have Taken Into Account The Full Effect Of Input Tax Credit Available Under Gst. We, Further Agree To Pass On Any Financial Gain / Benefit As May Become Available In Future In Respect Of All The Input Tax Credit On The Date Of Supply By Way Of Reduction In Price And Advise The Purchaser Accordingly. We Also Undertake That We Are Aware Of The Provisions Of Section 171 Of The Cgst Act And Consequences Thereof If We Fail To Comply With The Same. 11 Security Deposit: Please Refer Clause 13.0 Of Section-Ii Of Icf Bid Yes Yes Not Allowed Document Ver-09. 12 It Is Certified That Our Firm Has Not Been Suspended Or Banned By Indian Yes Yes Not Allowed Railways During Previous Three Years. 13 Public Procurement ( Preference To Make In India ) Policy Is Applicable As Yes Yes Not Allowed Per Clause 16 Of Section-I Of Icf Bid Document. The Procurement Shall Be Done In Accordance With The Extant Instruction Of Dpiit ( Department Of Promotion Of Industry And Internal Trade ) For Make In India Policy. 14 The Bidders Should Quote The Applicable Hsn Codes And It Is The Yes Yes Allowed Responsibility Of The Tenderer To Quote The Correct Hsn Code And Upload The ( Mandatory ) Document. 15 The Warranty Period Shall Be Two Years From The Date Of Issue Of Yes Yes Allowed Performance Certificate ( I.E., Joint Commissioning Note With Three Days ( Optional ) Prove Out Trial + 30 Days Performance Trial ) And As Per Clause No 23 Of Technical Specification. If There Is Difference In Warranty Condition Between Tender Document And Technical Specification , The Warranty Condition Given In Technical Specification Will Stand Good. 16 It Is Certified That Our Firm Has Not Been De-Listed For Tendered Item By Indian Yes Yes Not Allowed Railways During Previous Three Years. 17 Please Submit The Details Of The Location At Which The Local Value Addition Is Yes Yes Not Allowed Being Made Page 5 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 18 Declaration On Cartel Formation The Definition Of Cartel Would Be As Per Yes Yes Allowed The Competition Act 2002 ( 12 Of 2003 ) . I / We Declare That I / We Are Not A ( Mandatory ) Part Of Cartel With Other Vendors And Have Offered Competitive Rates In The The Tenders. In The Event Of My / Our Offer Suspected To Be Of Collusive Bidding And Cartel Formation, I / We Understand That Purchaser Reserves The Right To Summarily Reject The Offer And To Ban My / Our Firm From Dealing With Railway. In The Event Of My / Our Offer Confirming To Any Aspect Of The Definition Of Cartel, I / We Understand That The Purchaser Reserves The Right To Refer The Matter To The Competition Commission Of India ( Cci ) Which Is A Statutory Body Constituted Under This Act, For Providing Necessary Relief To The Purchaser Who Represent Central Government Organization Serving The Public. In Addition, I / We Are Aware Of The Chapter Vi Of The Act, Which Deals With Penalties. I / We Understand That This Will Be In Addition To Other Rights And Remedies Available To The Railway Administration Under The Contract And The Law Of The Land. 19 Cartel Formation I / We Declare That I / We Are Not A Part Of Cartel With Yes Yes Allowed Other Vendors And Have Offered Competitive Rates In The Tenders. Please ( Mandatory ) Refer Clause 10.11.7 Of Section Ii Of Bid Document. 20 In Case Of Mse Firm Willing To Claim The Benefits Under Public Procurement Yes Yes Allowed Policy ( Preference To Mse ) Order 2012, The Firm Should Upload With Their ( Optional ) Offer, The Proof Of Their Being Mse Registered With Any Of The Agencies Mentioned In Clause 13.1 Of Section-I Of Icf Bid Document Failing Which Such Offers Will Not Be Liable For Consideration Of Benefits Detailed In Para 13.3 Of Section-I Of Icf Bid Document Tenderers Shall Upload Valid Documents As Per Mse Policy Showing That The Enterprise Is Owned By Scheduled Castes ( Sc ) / Scheduled Tribes ( St ) / Women Entrepreneurs To Claim The Benefit Under This Sub-Classification. For This Purpose Tenderers To Submit Details Of Share Holding Pattern & Controlling Stakes With Scheduled Castes ( Sc ) / Scheduled Tribes ( St ) / Women Entrepreneurs Duly Certified By Ca, Failing Which It Will Be Presumed That They Have No Claim Under This Sub-Classification. 21 1.Traders / Distributors / Sole Agent / Works Contract Are Not Exempted From Yes Yes Allowed Payment Of Emd As They Are Excluded From The Purview Of The Mse Policy ( Mandatory ) . 2. In Reference To Conditions No.6.1 ( Vi ) Of Section I Of Icf Bid Document, The Exemption Of Emd Is Applicable Only To The Vendors Having Current And Valid Registration With Pcmm Of Any Zonal Railways / Production Unit For Trade Groups 6579. Firm Should Submit Valid Registration Certificate For Proof. 22 Firm To Quote Strictly As Per Specification Attached. Please Go Through The Yes Yes Allowed Other Conditions Mentioned In The Tender With Regard To Arrangements ( Optional ) Before Supply And Erection. 23 The Tenderers Shall Indicate The Details Of Their Jurisdictional Assessing Yes Yes Allowed Officers ( Designation, Address & Email Id ) . ( Optional ) 24 Make In India: As Per Public Procurement ( Preference To Make In India ) Yes Yes Allowed Order 2017, As Amended, Only Class-I And Class-Ii Local Suppliers Are ( Mandatory ) Eligible To Participate In The Tender. Vendors Who Do Not Qualify To Be Class-I Or Class-Ii Local Suppliers Should Not Quote In The Tender As Their Offers Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Class-I Or Class-Ii Local Suppliers For The Tendered Item Participates In The Tender It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. Page 6 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 25 Scope Of Supply : 1. The Scope Of Supply Shall Include Design, Supply, Yes Yes Allowed Installation, Testing, Commissioning And Proving Out, Warranty Of ( Mandatory ) Electromagnetic Crack Detector Equipment On Turnkey Basis, Required For Crack Detection Of Various Types Of Axles As Per En 13261 As Listed In Annexure -E. The Supply Shall Include All The Concomitant Accessories / Equipments As Detailed In The Specification And Other Concomitant Accessories / Equipment, Which The Manufacturer Considers Essential To Make The Machine Fully Operational, When Installed And Commissioned. It Shall Also Include Installation And Commissioning Of Related Equipment, Training Of Personnel In Operation And Maintenance Of Machine As Per Clause 10.1 And Supply Of Technical Documentation As Per Clause 11 Of Technical Literature And As Per Clause 4 Of Technical Specification. 2. The Scope Of Supply Includes Installation, Commissioning Of Equipment And Proving Out At The Cost Of The Supplier At Icf And Training Of Railway Staff For Operating, Maintenance For Using The Equipment. 26 Any Other Accessory / Equipment Essentially Required To Make The Machine Yes Yes Not Allowed Fully Operational / Functional And Meeting Technical / Statistical & Operational Requirements When Installed And Connected To Power Source, Shall Also Be Included In Scope Of Supply, Which Shall Then Treated As A Concomitant Accessory And The Price Of Same Shall Be Included In The Basic Price Of The Machine. 27 Optional Accessories: Any Other Accessory Or Accessories, Which Yes Yes Not Allowed The Manufacturer Considers Would Enhance The Detection Limit Or Productivity Of The Machine, Shall Be Quoted As Optional Accessory Or Accessories. Their Cost Shall Be Indicated Separately And Shall Not Be Included In The Basic Price Of The Machine And Shall Not Be Considered For Financial Evaluation. 28 Evaluation Criteria Total Value Of The Offer Will Be Calculated Based Yes Yes Not Allowed On ( I ) The Cost Of The Basic Machine Along With Concomitant Accessories According To Tender Specifications And Loading / Unloading Facility Of Axles With Hoist Unit. ( Ii ) Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. ( Iii ) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ( Iv ) Duties And Taxes As Quoted By The Bidder, Insurance And Freight ( V ) Cost Of Comprehensive Amc For Five Years After The Warranty. 29 One Copy Of The Printed Illustrative Catalogue Showing Features Of The Yes Yes Allowed Machine And Its Elements Must Be Enclosed With Each Copy Of The Bid. And ( Mandatory ) As Per The Clause 11.1 To 11.2.18 30 Deviation : The Tenderer Shall Certify That The Offered Machine Fully Yes Yes Allowed Meets The Specification. Various Design Features Incorporated In The ( Optional ) Machine To Fulfill Different Technical Performance Requirements Shall Be Fully Explained In The Offer. However, Minor Deviations From These Specifications Which Do Not Affect Or In Anyway Interfere With The Stipulated Performance Standards Or Would Result In Improved Safety / Reliability Or Would Reduce Recurring Maintenance / Operating Cost Of The Machine, Can Be Considered For Acceptance. The Tenderer In Such Eventuality Shall Clearly Indicate The Details Of These Deviations And Their Implications As Per The Format Given In Annexure A 31 Submission Of General Arrangement Drawing ( Ga ) , Yes Yes Not Allowed Foundation & Related Drawings For Approval As Per Clause 18 Of Technical Specification. 32 Service Facility In India And Technical Support As Per Yes Yes Not Allowed Clause 20 Of Technical Specification. 33 Bought Out As Per Clause 21 Of Technical Specification. Yes Yes Not Allowed 34 Camc : ( 1 ) Rate Quoted For Camc Shall Be Considered For Financial Yes Yes Not Allowed Evaluation Of Bid. ( 2 ) Scope And Other Conditions Of Camc Is As Per Clause 25 Of Technical Specification Page 7 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 35 The Attention Of Tenderers Is Invited To Clause 2500 Of Irs Conditions Of Yes Yes Allowed Contract Included As Section-Iv Of Bid Document. The Bidders Found To Have ( Mandatory ) A Conflict Of Interest Shall Be Disqualified. A Bidder May Be Considered To Have A Conflict Of Interest With One Or More Parties In This Bidding Process, If: A ) They Have Controlling Partner ( S ) In Common; Or B ) They Receive Or Have Received Any Direct Or All Tenders Indirect Subsidy / Financial Stake From Any Of Them; Or C ) They Have The Same Legal Representative / Agent For Purposes Of This Bid; Or D ) They Have Relationship With Each Other, Directly Or Through Common Third Parties, That Puts Them In A Position To Have Access To Information About Or Influence On The Bid Of Another Bidder; Or E ) Bidder Participates In More Than One Bid In This Bidding Process. Participation By A Bidder In More Than One Bid Will Result In The Disqualification Of All Bids In Which The Parties Are Involved. However, This Does Not Limit The Inclusion Of The Components / Subassembly / Assemblies From One Bidding Manufacturer In More Than One Bid. F ) In Cases Of Agents Quoting In Offshore Procurements, On Behalf Of Their Principal Manufacturers, One Agent Cannot Represent Two Manufacturers Or Quote On Their Behalf In A Particular Tender Enquiry. One Manufacturer Can Also Authorise Only One Agent / Dealer. There Can Be Only One Bid From The Following: 1. The Principal Manufacturer Directly Or Through One Indian Agent On His Behalf; And 2. Indian / Foreign Agent On Behalf Of Only One Principal. G ) Bidder Or Any Of Its Affiliates Participated As A Consultant In The Preparation Of The Design Or Technical Specifications Of The Contract That Is The Subject Of The Bid; H ) In Case Of A Holding Company Having More Than One Independently Manufacturing Units, Or More Than One Unit Having Common Business Ownership / Management, Only One Unit Should Quote. Similar Restrictions Would Apply To Closely Related. Sister Companies. Bidders Must Proactively Declare Such Sister / Common Business / Management Units In Same / Similar Line Of Business. The Above Clauses Have Been Read And It Is Certified That They Are Not Attracted And The Interest Of Bidding Process Is Not Affected In Any Way. 36 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Please Download And Peruse The Tender Document Conditions Applicable For No No Not Allowed Tenders Which Is Attached With The Tender. 2 Icf Bid Document Version 9 Dated 01.11.22 Is Applicable For This Tender. No No Not Allowed 3 Material To Be Supplied At Shell Depot No No Not Allowed Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee As Per Clause No 16 Of Technical Specification No No Not Allowed Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading Page 8 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 1 Tenderers May Note That The Ireps Software Is Contiunously Being No No Not Allowed Upgraded And The Forms May Be Subject To Changes. Tenderers Are Advised To Keep Themselves Updated With The Latest Changes, By Referring To The Latest Versions Of User Manuals Available On The Website, And By Taking Notes Of The Messages Sent By Our Ireps Adminstrator From Time To Time. Tenderers Should Also Make Themselves Fully Acquainted With All Available Templates / Forms Before They Submit Their Offer. No Claim Shall Be Entertained From A Tenderer, On Account Of Non Familarity With Any Of The Templates And Form Available On The Ireps Websites. 2 A ) No Manual Submission Of Documents Is Permitted. Tenderers Shall No No Not Allowed Upload All The Documents In Ireps Portal Only. 3 Tenederers Can Upload Individual File Having Capacity Of 3.5 To 3.7 Mb As No No Not Allowed Attached Document However There Is No Llimitation On The Numbers Of Files Which Can Attached. Tenderers Are Advised To Upload The Documents Well In Advance To Avoid Last Minutes Rush And Complication. All Documents Which Are Submitted Should Be In A4 Size To Facilitate Printing. 4 Tenderers To Refer The List Of Mandatory And Optional Certificates To Be No No Not Allowed Submitted Along With The Offer As Per Icf Bid Documents. 5 Please Check Ireps Website Before Submitting Offer, Any Corrigendum To No No Not Allowed The Tender Has Been Issued Or Not.Please Check Ireps Website Frequently For Corrigendum And Ensure Submission Of Offer As Per Corrigendum Issued By Icf 6 The Minimum Local Content For The Local Supplier Of The Tendered Item To Be No No Not Allowed Categorised As Class-I Local Supplier Shall Be 50% And Class-Ii Supplier Is 20% 7 Offers From Different Tenderers Submitted From The Same Ip Address In A No No Not Allowed Tender Shall Be Treated As Suspected Cartel And All Such Offers Received From The Same Ip Address Will Be Summarily Rejected. However Offers Resulting In Same Ip Address Due To Administrative Reason Like Technical / Networking Issue At Cris Server Shall Not Be Treated As Suspected Cartel And The Decision Of The Railway Administration Will Be Binding On All Tenderers Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers Are Advised To Go Through All The Clauses Of This Document, Icf Yes Yes Allowed Bid Document And Other Documents Attached And Submit Necessary ( Optional ) Documents, Certificates, Attachments, Etc. Along With The Offer To Establish Their Credentials In Support Of Their Claim. If Required, Clarifications Will Be Sought Only On The Documents Submitted And No Additional Documents Shall Be Entertained Post Tender Opening. 2 Firm To Submit The Clause Wise Compliance For Yes Yes Allowed Technical Specification / Deviation Statement And Past ( Mandatory ) Performance Details As Per The Annexure - A Attached. 3 Installation, Commissioning Of Equipment And Proving Out At The Cost Of The Yes Yes Allowed Supplier At Icf And Training Of Railway Staff For Operating, Maintenance For ( Optional ) Using The Equipment. 4 Bidder Shall Train The Minimum Nominated 5 Railway Staff For Operating, Yes Yes Allowed Maintenance For Using The Equipment. ( Optional ) 5 Prove Out At Consignees Works : The Firm Shall Be Required To Demonstrate Yes Yes Allowed The Machine Capability & Prove Out The Various Performance Tests And ( Mandatory ) Claimed Productivity Requirement / Cycle Time On 20 Nos. Of Axles As Listed At Annexure-E At Consignees End For The Period Of Three Days Comprising 8 Hour Shift During Commissioning Of Machine. Undertakings Page 9 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf Tender Document Tender No 01235153A Closing Date / Time 09 / 10 / 2023 14:15 S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 I / We Also Confirm That If Any Information And Document Submitted Is Found No No Not Allowed To Be False / Incorrect At Any Time, Icf May Cancel My / Our Bid And Action As Deemed Fit May Be Taken Against Me / Us, Including Termination Of The Contract, Forfeiture Of Earnest Money, Security Deposit And Banning / Delisting / Suspension Of Our Firm And All Partners Of The Firm. 2 I / We Also Confirm That Rates And Other Financial Terms Quoted In Relevant No No Not Allowed Columns Of Financial Bid Will Only Be Applicable For Acceptance. Such Terms Quoted Anywhere Else Should Not Be Considered For Inter-Se Evaluation And Should Be Ignored. 3 I / We Have Gone Through The All Clauses Of This Tender Document And Other No No Not Allowed Documents Such As Icf Bid Document Version 05, Special Condition Of Tenders, Checklist And Technical Specification Uploaded Along With This Tender. It Is Understood That The Tenderer Submitting Their Offer Is Fully Aware Of All The Clauses Of The Above Said Documents And Undertake To Abide By Submitting This Offer. 4 Tenderer Who Are Oem, Shall Undertake To Supply Spare Parts For A Period No No Not Allowed Of Expected Life Of Machine. Other Tenderers Shall Submit Undertaking From Oem For Supply Of Spare Parts For A Period Of Expected Life Of The Machine. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4305380.Pdf Bid Document Ver-09, Dated 01 / 11 / 2022 2 4580401.Pdf Revised Technical Specification 3 4305772.Pdf Tpi Condition 7. Responsiveness S.No. Description Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Nit Header Of This Tender Document Is 1 Permitted. For Additional Conditions Please Refer Clause 12.0 Of Section -I Of Icf Bid Document Version 09. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm / Dc ( V.N. Satheesan ) , Charges For Comprehensive Amc For Year 3, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 5 8347N005 Amc ( Y ) Non Stock --- Yes Consignee Inr Page 1 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf , Charges For Comprehensive Amc For Year 4, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 4 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 6 8347N006 Amc ( Y ) Non Stock --- Yes Consignee Inr Charges For Comprehensive Amc For Year 5, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 5 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Completion : Within 220 Days As Per The Delivery Chart At Clause 7 Of Technical Specification Attached. Payment Terms S.No Description Payment Terms 1 80% Payment Will Be Released After Issue Of Joint Commissioning Report Successful Commissioning And Proving Out Of The Machine. After Successful Performance Test For One Month Remaining 20% Payment Will Be Released Subject To Submission Of Bank Guarantee / Warranty Guarantee Bond For An Amount Of 10% Of Contract Value Towards Warranty Performance / Warranty Security Valid Beyond Six Month Period Of Warranty. Joint Check:- The Contractor Or His Agent Would Be Required To Carry Out A Joint Check At Consignee%U2019s End, Along With The Consignee, Before Unpacking Is Done, To Avoid Subsequent Complaints Regarding Short Shipment / Transit Damages. It Is Necessary That This Joint Receipt Inspection Be Done Immediately On Receipt Of The Machine By Consignee & Bidder%U2019s Representative To Avoid Commissioning Delays Due To Shortages / Transit Damages. After Receipt Of The Machine As Above, A Joint Receipt Inspection Note ( Jri ) As Per Annexure-B Shall Be Prepared By The Consignee And The Firm%U2019s Representative Indicating The Tentative Time Schedule For Various Activities Of Installation And Commissioning. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Railway Standard Fall Clause S.No Description Page 2 Of 10 Run Date / Time: 09 / 09 / 2023 10:28:22Stores / Shell / Icf , Charges For Comprehensive Amc For Year 5, After Expiry Of Warranty Period Of 30 Months From The Date Of Supply Of The Equipment Warranty Period: 5 Years, Amc Period: 5 Years, Rate Of Discounting: 0 % At ( Location ) Cmt / Shell , Icf Tamil Nadu 1.00 Numbers
