Tender For Selection Of An Event Management Agency ( Ema ) For Inauguration Of India International Convention Centre ( Iicc ) , Dwarka, New Delhi; 1 Havan At Foyer Area 2 Havan Kund, Havan Samagri And Pandit For Havan Rituals 3 Centre Thematic Setup Of Size 10M X 10M For Havan Rituals 4 Wooden Chairs 5 Cocktail Tables For Hi-Tea Arrangements 6 Buffet Counters With Frill For Hi-Tea Arrangement 7 Q Managers 8 Floral Decoration At Foyer Area ( High Quality Fresh Flowers ( Cosmos Flower, Gaillardia Flower, Zinnia Flower, Dahlias Flower, Peonies Flower, Fox Brush Orchids Flower, Tulips Flower, Gloriosa Lily Flower, Pineapple Lily Flower, Rain Lily Flower, Flower, Roses- Different Colour, Carnations Flower, Birds Of Paradise ) . Theme Of Floral Decoration To Be Presented In Technical Presentation. 9 2.6Mm Led Screens Of Size 16 X 12 For The Various Locations With Sound Facility 10 Riser Of Size 12 X 4 X 26 With Branding And Side Black Masking For Led 11 Sound System Of Havan Rituals For 200 Pax With Mics 12 Digital Photographers For Havan 13 Digital Videographers For Havan 14 Genset For Other Leds And Other Requirements, Including Distribution 50 Kva Along With Diesel 15 Hi-Tea Arrangements, Including Tea / Coffee, Snacks, Etc. From A Reputed 5-Star Hotel 16 Main Event Area / Auditorium 17 2.6Mm Led Wall Of Size 100 Ft X 35 Ft For Stage Backdrop 18 Led Riser: 100 X 4 X 6 Inches High With Ply On Top, Carpet , Setup In The Main Auditorium. 19 Scaffolding Structure For Led Support 100 X 24 20 Flower Decoration On Stage. 21 Thematic Wall Of Size 20 Ft X 35 X 2 Numbers On Both Side Of Led Wall, Including Necessary Scaffolding 22 Hiring Of Show Running Team And Technical Team- Show Running Of The Entire Unveiling And Launch Ceremony Including Technical Coordination And On-Stage Flow 23 Additional Lights For Foh - Moving Heads 32, Wash - 24, Rgb Led -24 24 Techrider For Culture Artist And Other Artists 25 Sofa Seat ( High-End ) Mix Of 1, 2-, 3- And 5-Seater Sofas 26 Mozo Barricading / Fencing 27 High Platform For Media, Console And Camera Etc. 28 Mozo Barricading In Front Of Stage In D Shape For Hon’Ble Pm 29 Lightening Of Lamp By Vip 30 Q Manager 31 Genset For Main Stage Led, Including Distribution 32 ( 250 Kva+125 Kva Genset 375 Kva With Dieselups For Main Stage Led 375Kva 33 F&B Area 34 Buffet Counters With Masking & Frill 5Rft 35 5 Round Tables With 8 Banquet Chairs With High-Quality Linen 36 Cocktail Tables 37 Flower Decoration In Both Food Courts 38 Glass Water Bottles - Minimum 200 Ml 39 Hi-Tea Arrangements, Including Tea / Coffee, Snacks, Etc. From A Reputed 5 Star Hotel 40 Media Lounge 41 Media Lounge To Be Constructed In Hangar With Air- Conditioning, Platform, New Carpet, Lighting, Electrical Outlets, The Lounges To Have Acoustic Walls, Ceiling, Pantry With Serving Facility And Storeroom 42 Power Back-Up Dg For Media Lounge With Diesel 300Kva 43 Vip Toilets For Media Lounge 44 Facility For Live Telecast Of The Inaugural, Valedictory And Sectoral 45 Sessions In The Media Lounges. 46 Workstation With Seating Arrangements, Electric Sockets 47 Sofa Seating ( 2+1+1-Seater ) 48 Centre Tables 49 Chair For Round Table Sitting 50 Round Tables 51 Pigeonhole Rack 52 Laptop / Mobile Charging Stations 53 Computers For Media Workstations With B / W , Color A4 Size Printers 54 Stationary For Media Lounge 55 Decoration 56 Florals In Different Area ( High Quality Fresh Flowers ( Cosmos Flower, Gaillardia Flower, Zinnia Flower, Dahlias Flower, Peonies Flower, Fox Brush Orchids Flower, Tulips Flower, Gloriosa Lily Flower, Pineapple Lily Flower, Rain Lily Flower, Flower, Roses- Different Colour, Carnations Flower, Birds Of Paradise ) . 57 Logo Theme Flags 58 Appropriate Landscaping With Plants Across The Event Venue, Ensuringoverall Ambience Decor. 59 Gallery Showcasing Neo Bharat Theme 60 Setting Up For A Special Thematic Showcase / Gallery Area For Vip Walkthrough, Depicting Journey Of Iicc And India Milestones. Displays To Include 3D Cutouts, Printed Panels, Av Screens, Plasma Screens, And Tech Engagements Arranged In Aesthetic Manner. Theme Should Be Revolving Around Neo Bharat. 61 Carpeting In Open Area / Foyer Area 62 Coir Carpeting ( New ) And Maintenance Of The Carpet To Be Done. Red Carpeting ( New ) In Pathways / Approach Routes Taken By Vvip , VipS Within Convention Centre And Outside The Venue, Inside Dmrc 15000 Sqft 63 Thematic Gate 64 Main Thematic Gate Of Length 60- 80 Ft And Height 30-40 Ft. The Gate Should Be Made Using Different Material Like Wood, Pop, Fibre, Raisins, Brandings, Flex, Acrylic, And Outer Cut Letterings, High Quality Paint And Material Finishes, Metal Works Depicting The Theme Proposed. 65 Small Gates Depicting The Theme Of Length 20-30 Ft And Height 12-16 Ft. The Gate Should Be Made Using Different Material Like Wood, Pop, Fibre, Raisins, Brandings, Flex, Acrylic, And Outer Cut Letterings, High Quality Paint And Material Finishes, Metal Works Depicting The Theme Proposed. 66 Emergency / Miscellaneous Services 67 Control Room For Fire, Disaster Management Etc. In Form Of A Hangar And General Lighting For Officers For Various Services. 68 Medical Hangar With Air- Conditioning, Platform, New Carpet, Lighting, Electrical Outlets, Acoustic Walls, Storeroom, And Toilet Facility. Provision For Partition For Patient Rooms ( 10 Nos. ) , Seating Arrangement ( 05 Tables, 20 Chairs ) For Medical, Support Staff And Reception Area. 69 Power Back-Up Dg For Control Room And Medical Hangar 50 Kva With Diesel 70 Event Branded Pagodas ( 3X3 Sqm ) For Various Purposes Consisting Of Two Tables And Four Chairs Including Platform, Carpet, Dustbin, And Electrical Points. 71 Branding 72 Buntings, Banners, Scrollers, Etc. Of Appropriate Sizes At Various Locations At The Venue, As Well As Throughout The Prominent Places Of New Delhi Using Appropriate Eco-Solvent Printing Materials, Hoardings, Key Locations Shall Be Updated By Ema 73 Digital Signages For The Different Areas 74 Flex Iron Mounted Of Different Sizes In The Venue, Outside Venue And Within Dmrc Route Using Appropriate Eco-Solvent Printing Materials 50 Nos 75 Logo Of Iicc Needs To Be Installed At Various Locations Inside The Venue Of Various Sizes, Using Different Material Like Wood, Pop, Fibre, Acrylic, And Outer Cut Letterings, High Quality Paint And Material Finishes, Metal Works Etc Of Different Sizes. 8X4 , 12X08, 20X12. 76 General Lighting 77 For The Entire Event Venue On Light Poles, Each Light Pole Having Of 150 Watts Metal Halide / Led Light / Rgb Light Rates Will Be Inclusive Of Wiring From The Source To Consumption Point Through Underground Cabling. 78 Collaterals 79 Invitation Design & Cards Printing With Qr Code 80 Car Stickers 81 Shuttle Stickers 82 Badges 2 Sided Printed With Punch Hole On 2 Sides & Lanyards For Organizers, Delegates, Artisans. 83 Badges & Lanyards For Volunteers / Working Team 84 Golf Carts 85 6-Seater Golf Cart With Driver And Charging Facility. 86 Shuttle Buses Electric Or Cng , 20 Seater Or Above 87 Innova Crysta Cars 88 Parking Area & Management 89 Parking Area To Be Created For 2000 Cars In The Designated Zones Per Site Layout With Proper Markings, Signages, Control Booth, Tin Barricading, Lighting, And Manpower To Control The Traffic Movement. 90 Event Branded Gate ( 24 Ft. X 18 Ft. ) For Different Parking Areas 91 Pa System For Announcements In Parking Area 92 Manpower 93 Emcee Who Would Be Proficient In Hindi And English, Artist Management, Logistics And Etc. 94 Visitor Management Including Hostesses, Volunteers, Helpers, Stage Coordinators, Hospitality Managers, Etc. Provide Uniformed And Well-Dressed Ushers On The Days Of The Event. 95 Photography & Videography 96 Complete Photography Setup ( 3 Nos ) , Videography Setup ( 5 Nos ) Using High End Cameras With Hd Live Mixing Unit, 36 Out Audio Video Di Box 97 Live Streaming Of The Entire Event, Live Relay Across All The Areas With Provision For Live Feed. 98 Multi Camera Videography With Zip Crane 99 Digital Photographers 100 Digital Videographers 101 Security Arrangements 102 Supplying, Installation And Maintenance Of Door Frame Metal Detector Machines For Entry Points, For The Entire Event Duration At The Venue, As Approved By The Security Management Plan, 103 Supplying, Installation And Maintenance Of Handheld Metal Detector Machines With Adequate Manpower For Entry Points, For The Entire Event Duration At The Venue, As Approved By The Security Management Plan. 104 Supplying, Installation And Maintenance Of Walky-Talky For The Entire Team, For The Entire Event Duration At The Venue, As Approved By The Security Management Plan. 105 Supplying, Installation And Maintenance Of Baggage, Thermal Scanners Scanning Machines With Adequate Manpower For Entry Points, For The Entire Event Duration At The Venue, As Approved By The Security Management Plan. 106 Frisking Booth For Females With Curtains 107 Complete Coverage Of Venue With Moveable And Zoomable Cctv Cameras With Monitoring Setup. 108 Human Resource Deployment 109 Security Personnel With Uniform For 24X7 Surveillance Male & Female 110 Housekeeping Team 111 Sanitization And Pest Control Of The Complete Convention Centre & Foyer Area , 3 Times In A Day, 3 Days Before The Event 112 Toilets 113 Bio-Chemical Toilet ( Male & Female ) 114 Safe Room 115 Safe Room For Vvip Around The Stage At Inaugural Hall Which Would Include Sofas, Chairs, Teapoy Tables, Flower Decoration, Water Bottles, Platform, Carpeting. ( 100 Sqm ) 116 Installations 117 Installations ( 490 Sqft ) To Serve As A Photo Opportunity; Well- Integrated On The Theme Of The Event And To Be Erected At The Most Suited Location At The Event Venue, For Maximum Engagement, Locations Needs To Be Mentioned In The Presentation 118 Miscellaneous 119 Wheelchair 120 Stone Plaque 121 Sitting Arrangement For All The Halls ( Carnation, Laburnum, Meeting Rooms At 3Rd Floor Aster Hall, Petunia Hall, Tulip Hall, Zinnia Hall, Daffodil Hall, Vvip Lounge, Furniture Lobby Area Furniture, Auditorium Area Furniture, Green Room & Artist Room Furniture, Etc ) - 2000 Pax 122 Green Room 123 Mirror In The Room For Artists 124 Table 125 Chairs 126 Cloth Hangars 127 Social Media Publicity 128 1 Content Development As Required By The Authority 2. Creation Of Event Specific Pages / Handles On Social Media3. Developing Social Media Strategy In Accordance With The Approved Branding And Publicity Plan 129 Vc Av Requirement For HonBle Pm 130 Hardware ( H.323 / Sip ) Videoconferencing System Configuration. Make: Videoconferencing Equipment Like Cisco / Poly / Panasonic Or Equivalents 131 Dedicated Lease Line Of 100 Mbps With 100 Mbps Dedicated Backup With A Different Isp Provider 132 Suitable Interface Converters To Connect Camera With Videoconferencing Systems Through Hdmi Input Supporting 1080P60 / 1080P30 133 Multiple Professional Full Hd Video Cameras With Live Mixing Setup 134 Photographers 135 Live Mixing Setup 136 Console Setup, Including Tables, Chairs, Black Masking 137 Stone Plaque => Limited
