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| 1 | Conceptualization, Creation, Curation of Content & Designing |
| 2 | a) Ideation, conceptualization, research, Content curation, scripting, and designing entire event on turn-key basis. The agency needs to curate the entire show by bringing a show director, writer, composer, music director and any other professionals as requiredb) Conceptualization of the entire event as per the requirement. Content has to be designed suitable to theme and approved by the Administration.c) Engaging subject experts for research and scripting.d) Designing of creatives for Print Media, Social Media, Hoardings, Vehicles, Standees & Backdrop etc.e) Designing of creative installations.f) Overall lay-out of the event -3D renderings for entire event including stage, detailed seating arrangement, passages, lounges, light, Sound & LED setup, Dais set -up, Entry/Exit Plan, Food Court, VVIP lounge, creative Zone, Entry & Exit Gate etc. |
| 3 | Evening Performance at main venue: The Agency is required to present a concept for the entire event, Assuming a duration of minimum 5-10 minutes per act, the Agency is required to propose minimum 8 performing acts in different themes as part of the 120 minute programme The themes of the proposed acts should be befitting not only to the cultural & patriotic background, but also holistic development of the State /UT in recent times. The Agency must ensure a seamless transition from one act to another. |
| 4 | Performances of 150 artists, themed choreography with props. Group should be National level dance group with high quality and experienced dancers. The themed performances will have background of remix music or newly composed music and lyrics. The performances by national level dance group may be interpersed with the performances of the local groups. |
| 5 | Agency has to arrange for the Theatre and Dance sequences at the main venue as per the scope of work |
| 6 | Agency has to invite and bring the Bollywood celebrities in the festival.Any Celebrity from among Akshay Kumar, Amitabh Bachan or Ajay Devgan may be brought and choreographed as per the theme.If a new artist not figuring in the list given above is introduced in the tentative list of artist during the currency of the live tender, it shall be ensured that minimum 3 days are available to the bidder, the tender closing date if required shall accordingly be extended. |
| 7 | Agency has to arrangemusical performance by reputed singers backed by a live band at the main venue as per the scope of work |
| 8 | Agency has to prepare a short informative video with voice over of approx 10 minutes to be used during the inauguration/announcement ceremony by the VVIP. Content would be provided by the Administration. |
| 9 | Light & Sound/holographic/drone/laser/multimedia show on the life of Netaji and contribution of INA to freedom struggle |
| 10 | ARTIST MANAGEMENT |
| 11 | Agency has to hire and bring event management crew / show running team which will take care of all event in terms of overall event co - ordination, artist performance management, Time management etc. |
| 12 | Agency would propose the list of Anchor (male and female) for cultural Programme who would be performing for 2 hrs show |
| 13 | Agency would engage National / International reputed Artist, Singer as per the scope of workincluding remuneration, travel, lodging and boarding of artists, directors, choreographers, crew and technical riders props & costumes for performers. |
| 14 | Events at places other than the main venue |
| 15 | Proposed event to be planned and executed by the agency during day time on event day at various locations as instructed by department - Kavi Sammelan/theatre drama shows, Classical dance/regional dance, musical show etc. |
| 16 | AV equipment for small events setup at locations in and around Port Blair: Sound system with speakers, amplifier, Cordless / Collar Mikes etc. as mentioned in the scope of work. |
| 17 | Infrastructure for small events setup at various locations: stage setup with backdrop, furniture, green room setup with octonom structure, pagoda structure and sitting arrangement as per requirement |
| 18 | Events at places other than Port Blair :-Consultancy for developing plan and execution process of events to be held atImphal, Kohima, Haripura (Surat), Cuttack and Kolkata |
| 19 | Mega event - venue infrastructure |
| 20 | Stage setup: Multilevel main performance stage, to accommodate adequate nos of artist / dance troupe with thematic 3d backdrop, steps, skirting including all basic arrangement as per event requirement, the full specifications / detail concept, design / plan to be provided by the agency. (size of stage = 40\"x100\") |
| 21 | Providing / installation / dismantle of aluminum german hangar: span width upto 60M, with completely water proof, fire retardant,pillar less inside and general lighting with cabling |
| 22 | Stage for VVIP |
| 23 | Setup of Green room for with size of 1000 sq. ft for each, separate for male and female interconnected with main stage. The green room should be suitable to accommodate 150 artists in each at a time in vicinity of stage area, with - 30 banquets chairs with covers each - 10 Garments hanger stand - 10 mirrors each - 8 shelves each - 6 pedestal fans each |
| 24 | Providing / installation / dismantle of Air-conditioned aluminium german hangar with completely water proof, fire retardant, pillar less inside and general lighting with cabling (for Green Room Structure) |
| 25 | Providing / installation / dismantle of aluminium hangar with completely water proof, fire retardant, pillar less inside and general lighting with cabling for holding area |
| 26 | non woven carpet |
| 27 | Furniture |
| 28 | Single seat sofa |
| 29 | Two seater sofa |
| 30 | Center tables |
| 31 | Dias chairs |
| 32 | Head table setup for 20 VVIPs |
| 33 | Banquet chairs with cover |
| 34 | Plastic chairs |
| 35 | AV equipment |
| 36 | Truss & Lights – Truss of appropriate size to stage, Side Cuts Section, LED PAR LIGHTS, Par 64 sealed beam, Laser light, Sharpy, Pointy, Aura, Profile, Follow Spot, Dimmer Electronic, Avolites Board and any other equipment deemed to be necessary for the event . |
| 37 | Video - Centre Led Wall, Side Wings, Watch out Servers, LED/Plasma TV for backstage, green rooms and other area as per requirement |
| 38 | Sound - line array speakers, Base, Stage Monitor, Side fill line array, Corded Mikes, Cordless Mike, Headset Mike, Foot Mike, Dynamic wired mikes of different sizes & Digital Console |
| 39 | Central PA System for entire venue, control unit to be setup in admin office |
| 40 | Walkie-Talkies Communication devices with manpower |
| 41 | Manpower |
| 42 | Female ushers for stage management, welcoming guests, VIPs, etc |
| 43 | Male as promoters for stage management, event supervising, coordinate artist Travel, accommodation and management |
| 44 | Engaging of security guards 3 days of the event with proper uniform |
| 45 | Barricading: |
| 46 | Supply and installation of bamboo barricading as perimeter erected in accordance with security requirements and vertical supports. |
| 47 | Mozo barricading |
| 48 | Tin and bamboo barricading |
| 49 | Q-Managers chain / ribbon |
| 50 | Artistic / thematic gate at main VIP / VVIP entrance, highlighting the event theme using of with printed graphics, logos, mural etc. |
| 51 | Cubical gate made of flex with ms pipe frame box |
| 52 | Plan and setup of Interactive wall, selfie points, Graffiti walls, masks, on the theme of Azadi ka Amrit Mahotsav, Netaji Subhash Chandra Bose and other freedom fighters. |
| 53 | Lounges area |
| 54 | VVIP / PMO Lounge: Air-conditioned, waterproof and opaque roof structure with Double Door Entrance and Exit, Well Lit befitting the Ambiance as per standard requirement of Prime Minister’s Office (PMO). |
| 55 | VIP Lounge: Air-conditioned, waterproof and opaque roof structure with Double Door Entrance and Exit, Well Lit befitting the Ambiance as per our requirement- using fittings, cables etc of ISI standards, with colourful fabric and befitting interiors and furniture. |
| 56 | Media Lounge: Providing and setup of media lounge setup, with provision small area for conference, stage with backdrop, speakers podium, standard furniture, IT infrastructure etc. |
| 57 | Providing / installation / dismantle of Air-conditioned, aluminium hangar with completely water proof, fire retardant, pillar less inside and general lighting with cabling for holding area |
| 58 | Site office / Admin office :- Air-conditioned hanger structure with wooden platform, carpet, side enclosure, table, chairs, storage rack etc. as per requirement |
| 59 | Office equipment Computers with UPS and skilled Manpower with printers for Colour & Black & White printing along with stationery & paper, Heavy duty photocopier machine along with stationery & photocopy papers |
| 60 | Octonorm / maxima panel for wall partitions |
| 61 | Octonorm table |
| 62 | Registration counter made of maxima / octonorm system structure, two step counter with fascia of 1M each |
| 63 | F&B: - Lunch/Hi-Tea/Running tea coffee with cookies and drinking water for VVIPs/ VIPs, Delegates at all VVIP lounges, VIP lounges, Media lounges etc. as per requirement. |
| 64 | Accreditation setup for VIP, Guest, Artist, event organiser, security, housekeeping etc. |
| 65 | Providing and printing of multicolour badges, 25mm wide printed lanyards in different color and PVC badges holder |
| 66 | RFID band for general public |
| 67 | Pagoda structure with platform, carpet, general lighting, power points, registration counters, fascia name to be setup at different locations as per requirement |
| 68 | WATER STATIONS |
| 69 | German pagoda structure (with external branding) with wooden platform, carpet flooring, general lights and standard furniture |
| 70 | Water dispenser and water jars 200 nos of 20 Ltr capacity |
| 71 | Toilet |
| 72 | Providing and setup of mobile toilet AC van For VIP/Guest, Green Rooms |
| 73 | Conservancy and housekeeping - Provision of cleaning staff each day for conservancy and maintenance of the entire event areas including back areas; surrounding areas including surrounding toilet areas etc. Staff should be in proper uniform with cleaning equipment like vacuum cleaner, brooms, garbage bags etc. |
| 74 | CCTV Camera Setup: CCTV Cameras with wiring - in entire event area including periphery, surrounding areas and parking Installation and operation during entire event with Night vision capacity, monitoring and recording and including deployment of technically trained manpower to monitor CCTV Operation. At the end of the event complete recording of all the days to be submitted in hard disk. CCTV control room to be setup at the event venue |
| 75 | Still photography & Videography of entire Event - comprising of video camera Setups with live projection in all area and still photographers. Softcopy of photo shoot and video recording to be handed over on daily basis /as and when required basis, including photo Album/s, DVD’s and teasers ( short clippings of 3 to 5 minutes duration for the event as per the requirements of department). |
| 76 | Electrical |
| 77 | Design, supply, installation, testing and commissioning of Electrical distribution system complete with laying of cables, feeder panels, distribution panels, Sync panels, Automatic transfer panel etc as per requirement. |
| 78 | LED Metal 40 W |
| 79 | 100 W Flood Light |
| 80 | Intelligent ambient lighting for the decor of entire stadium. |
| 81 | Power sockets / light points / fan points / exhaust fan points / including of fixing |
| 82 | Internal Wiring with FRLS PVC insulated copper wire |
| 83 | Emergency Lights at exit doors |
| 84 | Genset :-Three phase cabling, earthling, change over, distribution panel which is suitable for the entire event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length with all consumable and operations and maintenance. The cost of fuel running per hour is to be mentioned in respect of each of DG sets. The final bill of fuel shall be verified against the running hrs per day in respect of each DG set. |
| 85 | 62 KVA genset |
| 86 | 125 KVA genset |
| 87 | 250 KVA genset |
| 88 | 500 KVA genset |
| 89 | BRANDING AND PROMOTION |
| 90 | City branding: Outdoor Hoarding: The agency shall identify the locations and put up hoardings for a period of 30 days, including flex printing, mounting and rental of hoardings. Branding at road maps - pole banners on light poles in the entire city. |
| 91 | Bus stop branding, vehicle / bus branding |
| 92 | Content Ideation / Conceptualization Cost for any campaign / product / service / task / activity etc. |
| 93 | Development of Post (Static): Develop of post as well as adaptation for Facebook, Twitter, Instagram, LinkedIn etc. along with Status Copy writing :- Instagram / Facebook Story Carousal Ads / Any other new form of Ads / Gifs / Animated Ads / Infographics / Writing of Articles (Onsite as well as Offsite) |
| 94 | Website: Developing & managing a website for the event as instructed by the department. Including optimizing for viewing on the following platforms: Android / IOS phones / Android or IOS Tablets & IOS / Windows desktops. |
| 95 | Event App: Develop and provide and interactive app, synchronized to the website content. |
| 96 | Providing and installation of flex print, mount on iron frame with fixing inside and outside the venue for sign ages, banner, hoarding etc. |
| 97 | Self standee / supported directions sign ages |
| 98 | Design, supply and commissioning of helium balloon, with graphics and printing and to have the capability of being elevated to a height of 70-80 feet |
| 99 | Neon lighting decoration at Mount Manipur and NSCB Island to be clearly visible from Flag Point Port Blair |
