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Tender For Event Management Services At Nift Kolkata - Stage, Ramp & Backstage:Ramp: T Shaped Style With Steps Sidessize: ( Ramp ) : 19’ X 8’ ( ( Stage-14’ & Extended Ramp-5’ ) Height : 3 .5’ 6Wings- 3 At Each Sidegreen Rooms = Cubicles Total Eight, kolkata-West Bengal

National Institute Of Fashion Technology-NIFT has published Tender For Event Management Services At Nift Kolkata - Stage, Ramp & Backstage:Ramp: T Shaped Style With Steps Sidessize: ( Ramp ) : 19’ X 8’ ( ( Stage-14’ & Extended Ramp-5’ ) Height : 3 .5’ 6Wings- 3 At Each Sidegreen Rooms = Cubicles Total Eight. Submission Date for this Tender is 09-06-2022. Event Management Tenders in kolkata West Bengal. Bidders can get complete Tender details and download the document.




Tender Notice

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Corrigendum : Tender For Event Management Services At Nift Kolkata - Stage, Ramp & Backstage:Ramp: T Shaped Style With Steps Sidessize: ( Ramp ) : 19’ X 8’ ( ( Stage-14’ & Extended Ramp-5’ ) Height : 3 .5’ 6Wings- 3 At Each Sidegreen Rooms = Cubicles Total Eight
Open Tender
Indian
West Bengal
kolkata
09-06-2022

Tender Details

Tender For Event Management Services At Nift Kolkata - Stage, Ramp & Backstage:Ramp: T Shaped Style With Steps Sidessize: ( Ramp ) : 19’ X 8’ ( ( Stage-14’ & Extended Ramp-5’ ) Height : 3 .5’ 6Wings- 3 At Each Sidegreen Rooms = Cubicles Total Eight In Numbers, ( Standing Ac -02-04Nos. ) Each Well Litand With Tables, Chairs, Mirrors & Other Accessories ( Viz. Clothes Hanger, Etc. ) . Green Room Should Be Covered Black Muslin ( Approx.. 50’ X 8’ ) Backdrop ( Led ) ( 30’ X 12’ ) , Wings, And Av Screen Masking, In Side Auditorium ( Front Side Of Stage ) Covered By Plywith Black Muslin., Size 8’ X 8’ -02 Nos. The ( Art Work And Design Of Back Drop And Wing Will Be Provided By Nift ) .Music Console: Raised Console For Av Control At The Back Of The Hall Masking The Front Of The Stage- 40’ X 3.5’ In Black Colour The Extended Ramp Should Be Levelledat The Same Level With The Stage.Stair Beside Of The Twoside Ofextended Ramp ) 3 Light & Sound:Lightparken Light – 12 Pcs, Led Parken – 24 Pcs, Scanner ( X ) , Moving Head – 08 Pcs, Follow – 01 Pc, Smoke – 02 Pcsstrove – 01Pc, Rigs For Lightas Required.Soundjvl Sound System – 2 Pairs, Monitor Phone Nos – 04 Pcsdual Cd Player – 01 Pc, Cordless Mike – 04 Pcsmixer & Cables – 1 Set Collar Com 4 Av Equipment:Led 20’ X 10’Of Switcher And 2 No Of Laptop Is Required For Graduation Show. 5 Generator Set:1 Nos. Of 62 Kv Generator Set With Adequate Fuel Loaded Is Required For The Full Event. 6 Photography & Videography:The Entire Event To Be Covered [ Audio-Video ] For Fashion Show And Both Raw & Edited Footage To Be Submitted In Pen Drives.Still Photographs ( 6” X 8” Size ) To Be Provided For Fashion Show As Per Selection By Nift Designated Committee. Minimum No. Of Prints = 450 ( 150 Nos Each For Fd, Ldkd ) To Be Provided In Professional Formal Album For Each Dept. Separately. 7 Choreographer :Reputed Choreographer With The Proven Track Record Of Holding Fashion Shows. Capable Of Executing Around 70 Sequences Back To Back In A Single Fashion Show Along With Proper Music Synchronization And Script. Prior Experience Of Such Work Is Mandatory. Need Visits And Interaction Sessions At Various Points Few Days Prior To The Show. Practice Sessions And Fits With The Models And Designers ( Minimum 5 Sessions Before The Show ) And Dress Rehearsal.The Choice Of Choreographer Needs To Be Approvedby The Designated Committeewell Before The Day 8 Dj :Dj For Providing Suitable Music Options For The Collections, Need To Have Capable Team With Technical Inputs For Making Sound Tracks Suitable To Each Collection. Sessions For Discussions Of Collections, Practice Sessions On Dress Rehearsals ( Minimum 5 Sessions ) The Choice Of Dj Needs To Be Approvedby The Designated Committeewell Before The Day 9 Compere :Capable Of Handling Formal Institutional / Corporate Show And Keeping The Audience Engaged. Interaction Sessions And Practice Sessions Prior To The Event ( Minimum 5 Sessions ) The Choice Of Compereneeds To Be Approvedby The Designated Committeewell Before The Day.Important: *For Best Performances, Selection Of Choreographer, Dj And Compare To Be Done In Consultation With Nift Designated Technical Committee And Officials. 10 Models* And Wardrobe Assistant ( For Test Fit & Graduation Show ) :Male Models: 10 Nos.Female Models: 25 Nos.The Choice Of Modelsneeds To Be Approvedby The Designated Committeewell Before The Dayimportant: 1. Models Should Be Finalized Well In Advance In Consultation With Concerned Nift Officials / Committee And Test Fit To Be Done At The Nift Campus, Between 9 A.M. To 5 P.M. Two Days Before The Show Date Or As May Be Directed As Per Convenience Of Nift.2. Reporting Time Of Models For Test Fit And Show To Be Strictly Maintained As Per Instructions From The Concerned Nift Committee / Officials. 11 Make Up & Hair Styling :Reputed Makeup Artist And Hair Stylist With Proven Track Record And Experience Of Handling About 70 Sequences Back To Back In A Single Fashion Show. Makeup And Hairdo Required For Male And Female Models. Three Separate Type Of Look To Be Done As Per Specification To Be Given By Designated Committee / Officials. In Addition Service May Be Required For Kid Models And Student Models.The Choice Of Make Up & Hair Stylingneeds To Be Approvedby The Designated Committeewell Before The Day. 12 Ironing & Racks: Racks – 35 Pcs , Iron Table – 6 Pcs, 4 Nos. Ofpersonnel And 4 Nos. Of Steam Iron ( Preferably Vertical ) With Accessories Is Required For The Graduation Show. 13 Noc / Logisticalpermission For Conducting The Showto Perform All Copyrighted Music Controlled By The Phonographic Performance Ltd. ( Ppl ) For The Ground Event. In Addition To Ppl, Logistical Permission For Iprs & Novex May Be Required And Amusement Tax As Applicable. To Be Arranged By The Event Manager And Payment Will Be Made As Per Actual Against Submission Of Bill / Receipt ( In Original ) Of The Issuing Authority. 14 ( B ) Graduation Show / Exhibition: On 09Th June 2022 For Td, Fc & F&La Deptt. At Nift, Kolkata 15 Seating Arrangement With Upholstery On Dias To Be Made For 6 Persons For Talk Show Along With Low Table And Microphoneslow Table:3 Nos. + 4 In Front [ Total:7 ] Decorations & Flowersi ) Decorationof Two Entry Gates Ii ) Venue ( Auditorium ) Decoration Withoriginal Flowers And Decorative Items 16 22 Stalls [ 2Mtrs. X1mtr X8’ ( H ) , Octonorm ] , Eachstall To Have -Steel Curtain Rod ( 1Mt.+2Mt+1Mt ) , = 4Mts. Length In Each Stall To Befixed 1Ft Below The Top. Spot Light, 6 Nos. Per Stall, At Suggested Places At The Display Area+ One Electric Point .Name Of Students & Name Of Company To Be Laser Cut Printedon Vinyl And Displayed On Top Front Cross Bar Of Each Stall. 25 Nos. Of Podium – Each Size 3’3” X 1.5’ X 2.5’ Off White Painted ( All Sides ) ( As Per Sketch ) . 15 Nos Of Flex Printed Standee – Size 3’ X 6’ With Wooden Frame. Red Carpet On Floor Of3 Rooms Approx.. 750 Sq.Ft Each Room X 3= 2250 Sq.Ft., 15 Nos Of Display Ladder ( As Per Sketch ) Wooden ( Using 2” X 2” Cross Section Approx. Wooden Rods ) ..For Td And25 Stallsforfc—Standing Ply / Mdf 7’ X 5’ With Tables 15 And White Painted Podiums-50-15 Black Table Coversand 25 X 2 Small Floor Spot Light For Students Installation + 12 Spot Light-Floor-Medium For Pathway To Exhibition Area. One Electric Point For Each Stall. 05 Nosprojector Alongwith 02 Nos. Led Screen ( 52” ) .15Octonorm Stalls For F&La With Flex Back Drop And Sunboard Printed Name / Branding Along With Fixtures Needed Like Blocks And Boxes Along With 10 Tables For Display Area. Spot Light, 6 Nos. Per Stall, At Suggested Places At The Display Area+ One Electric Point . 02 Nosprojector Alongwith 02 Nos. Led Screen ( 52” ) . 17 Metal Lamp - 4 Feet For Inauguration Along With Oil, Candle, Match Stick And Some Flower Arrangement Around It In ‘Alpana’ Style. 18 Audio Visual Equipment Including Microphone, Chordlessmic – 2 Nos, One Podium With Microphone, Speakers, Music Player, Dvd Player, Lcd Projector And Led Full Size Screen As Mentioned In Sl. No. 1 19 Silent Generator To Run All The Above ( Shared By Fc, F&La & Td ) 20 Event Photography And Videographycovering The Whole Programme With -A ) Still Photographs ( 6” X 8”, 150 Prints X 3 Depts. ( 450 Nos. ) B ) Video Recordings ( Approx. 4 To 5 Hrs. X 3 Depts ) ( Both To Be Submitted In Pen Drives. Still Photos To Be Provided In Professional Formal Album Also ) 21 ( C ) Graduation Show: On 08Th June-2022For Mfm & Bftech Deptt. At The Auditorium, Nift Campus, Kolkata 22 Decorations & Flowersi ) Decorationof Two Entry Gates Ii ) Venue ( Auditorium ) Decoration Withoriginal Flowers And Decorative Items 23 Sound System ( 100 ) -2 Pairs Cordless Mike- 03 Pcs. Mixer & Cables- 01 Set 24 A.V. Equipments: Backdrop ( Led ) ( 30’ X 12’ ) , Banner- ( 6’ X 2.5’ ) For Standee ( Wooden Frame ) -01 Each 25 Infrastructure & Furniture:I ) Executive Chair- 6 ( Stage ) Ii ) Low Hight Glass Top Table-3 Nos. ( 24’ X 18’ ) Iii ) Glass With Glass Lid : 7 Nos.Iv ) Flower Vase : 7 Nos.V ) Trigonal Table Name Pod ( For Guests ) 26 Full Led Back Drop: 27 Photography / Videography:Covering The Whole Programme With A ) Still Photographs ( 6” X 8”, 100 Prints ) B ) Video Recordings ( Approx. 4 To 5 Hrs. ) ( Soft Copy Of Both To Be Submitted In Pen Drives. Still Photos To Be Provided In Professional Formal Album Also ) 28 Compere :Capable Of Handling Formal Institutional / Corporate Show And Keeping The Audience Engaged. Interaction Sessions And Practice Sessions Prior To The Event ( Minimum 5 Sessions ) Important: *For Best Performances, Selection Of Compere To Be Done In Consultation With The Concerned Nift Officials / Dept.

Corrigendum Details

Sr No CorrigendumDate Corrignedum CorrigendumType NewSubmissionDate
1 30-May-2022 Bid Auto Extn Corrigendum Bid Auto Extn Corrigendum 09-06-2022

Key Value

Document Fees
Refer document
EMD
INR 42000.0 /-
Tender Value
Refer document

BOQ Items

Name of Work: EVENT MANAGEMENT SERVICES at NIFT Kolkata
Sl. No. Item Description
1Arrangements in connection with Fashion Show
2Stage, Ramp & Backstage: Ramp: T shaped style with steps sides Size: (Ramp) : 19’ X 8’ ((Stage-14’ & Extended Ramp-5’) Height : 3 .5’ 6wings- 3 at each side Green Rooms = cubicles total eight in numbers,( Standing AC -02-04nos.) each well litand with Tables, Chairs, Mirrors & other accessories (viz. clothes hanger, etc.) . Green Room should be covered Black muslin ( approx.. 50’ x 8’) Backdrop(LED) (30’ x 12’), wings, and AV screen masking,in side Auditorium (front side of stage) covered by plywith black muslin.,size 8’ x 8’ -02 nos. The (Art work and Design of Back drop and wing will be provided by NIFT). Music Console: raised console for AV control at the back of the hall Masking the front of the stage- 40’ x 3.5’ in black colour The extended Ramp should be levelledat the same level with the stage. Stair beside of the twoside ofextended Ramp )
3Light & Sound: Light Parken light – 12 pcs, LED parken – 24 pcs, Scanner (x),Moving Head – 08 pcs, Follow – 01 pc, Smoke – 02 pcs Strove – 01pc, Rigs for Lightas required. Sound JVL Sound System – 2 pairs, Monitor Phone Nos – 04 pcs Dual CD Player – 01 pc, Cordless Mike – 04 pcs Mixer & Cables – 1 set Collar com
4AV Equipment: LED 20’ x 10’of Switcher and 2 no of Laptop is required for Graduation Show.
5Generator Set: 1 nos. of 62 KV generator set with adequate fuel loaded is required for the full event.
6Photography & Videography: The entire event to be covered [audio-video] for Fashion show and both raw & edited footage to be submitted in Pen drives. Still photographs (6” x 8” size) to be provided for Fashion Show as per selection by NIFT designated committee. Minimum no. of prints = 450 (150 nos each for FD, LDKD) to be provided in professional formal album for each dept. separately.
7Choreographer : Reputed Choreographer with the proven track record of holding Fashion shows. Capable of executing around 70 sequences back to back in a single Fashion Show along with proper music synchronization and script. Prior experience of such work is mandatory. Need visits and interaction sessions at various points few days prior to the Show. Practice sessions and fits with the Models and Designers (minimum 5 sessions before the show) and Dress rehearsal. The choice of Choreographer needs to be approvedby the designated committeewell before the day
8DJ : DJ for providing suitable music options for the collections, need to have capable team with technical inputs for making sound tracks suitable to each collection. Sessions for discussions of collections, practice sessions on Dress rehearsals (minimum 5 sessions) The choice of DJ needs to be approvedby the designated committeewell before the day
9Compere : Capable of handling formal institutional/ corporate show and keeping the audience engaged. Interaction sessions and practice sessions prior to the event (minimum 5 sessions) The choice of compereneeds to be approvedby the designated committeewell before the day. Important: *for best performances, Selection of Choreographer, DJ and Compare to be done in consultation with NIFT designated technical committee and Officials.
10Models* and Wardrobe Assistant (for Test Fit & Graduation show) : Male Models: 10 Nos. Female Models: 25 Nos. The choice of Modelsneeds to be approvedby the designated committeewell before the day Important: 1. Models should be finalized well in advance in consultation with concerned NIFT officials/committee and Test Fit to be done at the NIFT Campus, between 9 a.m. to 5 p.m. two days before the show date or as may be directed as per convenience of NIFT. 2. Reporting time of models for test fit and show to be strictly maintained as per instructions from the concerned NIFT Committee/ Officials.
11Make up & Hair Styling : Reputed makeup artist and hair stylist with proven track record and experience of handling about 70 sequences back to back in a single Fashion Show. Makeup and hairdo required for Male and Female Models. Three separate type of look to be done as per specification to be given by designated committee/ Officials. In addition service may be required for kid models and student models. The choice of Make up & Hair stylingneeds to be approvedby the designated committeewell before the day.
12Ironing & Racks: Racks – 35 pcs ,Iron table – 6 pcs, 4 nos. ofpersonnel and 4 nos. of Steam Iron (preferably vertical) with accessories is required for the graduation show.
13NOC/Logisticalpermission for conducting the show To perform all copyrighted music controlled by the Phonographic Performance Ltd. (PPL) for the ground event. In addition to PPL, logistical permission for IPRS & NOVEX may be required and Amusement Tax as applicable. To be arranged by the Event Manager and payment will be made as per actual against submission of bill/receipt (in original) of the issuing Authority.
14(B) GRADUATION SHOW/ EXHIBITION: On 09th June 2022 for TD, FC & F&LA Deptt. at NIFT, Kolkata
15Seating arrangement with upholstery on Dias to be made for 6 persons for talk show along with low table and microphones Low Table:3 nos. + 4 in Front [total:7] Decorations & Flowers i) Decorationof two entry gates ii) Venue (Auditorium) decoration withoriginal flowers and decorative items
1622 Stalls [2mtrs. X1mtr x8’ (H), OCTONORM] ,EachStall to have -Steel Curtain Rod (1mt.+2mt+1mt), = 4mts. Length in each stall to befixed 1ft below the top. Spot light, 6 nos. per stall, at suggested places at the display area+ one electric point .Name of students & name of company to be laser cut printedon vinyl and displayed on top front cross bar of each stall. 25 nos. of Podium – each size 3’3” x 1.5’ x 2.5’ off white painted ( all sides) ( as per sketch). 15 nos of Flex Printed Standee – size 3’ x 6’ with wooden frame. Red Carpet on floor of3 Rooms approx.. 750 sq.ft each room x 3= 2250 sq.ft., 15 Nos of Display Ladder ( As per sketch) wooden (using 2” x 2” cross section approx. wooden rods)..for TD and 25 stallsforFC—Standing ply/mdf 7’ x 5’ with tables 15 and white painted podiums-50-15 black table coversand 25 x 2 Small floor spot light for students installation + 12 Spot light-Floor-Medium for pathway to exhibition area. One electric point for each stall. 05 nosProjector alongwith 02 nos. LED Screen (52”). 15Octonorm stalls for F&LA with flex back drop and sunboard printed name/branding along with fixtures needed like blocks and boxes along with 10 tables for display area. Spot light, 6 nos. per stall, at suggested places at the display area+ one electric point . 02 nosProjector alongwith 02 nos. LED Screen (52”).
17Metal lamp - 4 feet for inauguration along with oil, candle, match stick and some flower arrangement around it in ‘alpana’ style.
18Audio visual equipment including microphone, chordlessmic – 2 nos, one podium with microphone, speakers, music player, DVD player, LCD projector and LED full size screen as mentioned in Sl. No. 1
19Silent Generator to run all the above (shared by FC, F&LA & TD )
20Event Photography and Videography Covering the whole programme with - a) Still Photographs (6” x 8”, 150 Prints x 3 depts. (450 nos.) b) Video Recordings (approx. 4 to 5 hrs. x 3 depts) (Both to be submitted in Pen Drives. Still photos to be provided in professional formal album also)
21(C) GRADUATION SHOW: On 08th June-2022for MFM & BFTech Deptt. at the Auditorium, NIFT Campus, Kolkata
22Decorations & Flowers i) Decorationof two entry gates ii) Venue (Auditorium) decoration withoriginal flowers and decorative items
23Sound System (100)-2 pairs Cordless Mike- 03 pcs. Mixer & Cables- 01 Set
24A.V. Equipments: Backdrop(LED) (30’ x 12’), Banner- (6’ x 2.5’) for standee ( wooden frame) -01 each
25Infrastructure & Furniture: i) Executive Chair- 6 ( Stage) ii) Low hight glass top table-3 nos. (24’ x 18’) iii) Glass with Glass Lid : 7 nos. iv) Flower Vase : 7 nos. v) Trigonal Table name pod (for guests)
26Full LED Back Drop:
27Photography/ Videography: Covering the whole programme with a) Still Photographs (6” x 8”, 100 Prints) b) Video Recordings (approx. 4 to 5 hrs.) (Soft copy of Both to be submitted in Pen Drives. Still photos to be provided in professional formal album also)
28Compere : Capable of handling formal institutional/ corporate show and keeping the audience engaged. Interaction sessions and practice sessions prior to the event (minimum 5 sessions) Important: *for best performances, Selection of Compere to be done in consultation with the concerned NIFT Officials/dept.
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