Procurement Of Design, Development & Implementation Of The Lims Software As Per Nabl Requirements For Data, Record& Formats And Its Maintenance
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24 Mar 2022
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50000
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500
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Online
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NCB
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okhla → Delhi
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Project Description
Procurement Of Design, Development & Implementation Of The Lims Software As Per Nabl Requirements For Data, Record& Formats And Its Maintenance
BOQ
| Sl. No. | Item Description |
| 1 | Scope of WorkThe Office of Chief Water Analyst (W&S)-III is looking for Designing, Development, Implementation and Maintenance of Laboratory Information Management System (LIMS), specifically designed for Water Laboratory at the GK Water Zonal Laboratory to make process more streamlined and efficient while by managing not only Lab data but also processes, by keeping track of data associated with samples, experiments, laboratory workflows, and instruments as per NABL requirements and its approved formats. The system will be an integrated solution that combines data and characteristics of water in 1. Booster Pumping Station (BPS)/ Underground Reservoirs (UGR), .2.Surface Water source (River),3. Ground Water (Handpump/ Borewell/ Rannywell),4. Water Bodies, 5.Public Hydrants 6. Paid Samples,7. Household,8. Water quality Complaints etc,9. Water Quality routine survey,10. Water Quality Special surveyThe proposed LIMS will be a comprehensive tool which will be meant for water quality monitoring or the testing done at GK Water Zonal Laboratory instead of any standardized LIMS with an option of having configurable workflows for different tests done at GK Water Zonal Laboratory, flexible user access management, sample scheduling and test planning, advanced reporting and data analysis, inventory management of Chemical consumed during analysis.Key features include but are not limited to: workflow and data tracking support, sample management, saving and processing test results, chain of custody tracking, compliance etc. based on flexible architecture, and data exchange interfaces which support its use in regulated environments.• The system will be web enabled software, integrated workflow management with data-updating on centralized server.• The software will be responsive web as well as it will have mobile app to perform few data acquisition activities. The software should be accessible from any browser or mobile device.• Responsive solution capable of working on mobile platforms.• Advanced reporting to present Laboratory Analysis data using customized reports• GPS based map representation to show location of variousSurface Water source (River), Ground Water (Handpump/ Borewell/ Rannywell), Water Bodies, Public Hydrants, Paid Samples, Household, Water quality Complaints etc, Water Quality routine survey, Water Quality Special survey on the dashboard with respective quality levels. The system will have a key feature to issue automatic alerts, and generate trigger in case of any anomalies from the routine analysis.• Streamline the analysis approvals across the laboratory management hierarchy• Simplify the process to integrate laboratory instrument data into routine laboratory analysis• The system will be flexible, built-in micro-services architecture to impart unlimited configuration additions• It will result in better administrative, technical, and scientific decisions based on real-time data from various DJB laboratories, using easily accessed dashboards with key performance indicators (KPIs)• Report Generation.• An alerts manager to sends notifications by e-mail and SMS in case of any irregularity in data, scientific analysis, processes and treatment, or plant.• Automate processes throughout the lifecycle of the laboratory sample management viz. collection, scheduling and sample login to reporting• Comparative Analysis functionality: o The system should automatically find out error in the analytical parameters on the basis of comparative analysis with co-related parameters and plant performance based on Laboratory Analysis.• The software should function for the following Sample Sourceso BPS? Treated eatero UGR/OHT? Reservoir Inlet? Reservoir outlet? o River? River Watero Ground Water? Handpump/Borewell/Rannywell? Sludgeo Paid Sample? Household/School/Hotel etco Household routine sample? Householdo Piyau/Public hydranto Public/household complaintso Routine Surveyso Special Surveys Or any other sample source/location as required1. Laboratory Managementa. The system should provide an option to onboard the laboratories b. The system should map the laboratory and officers with respective plants. 2. User Managementa. The software should have User Management with various access levels. b. The system will have access management feature to incorporate user accounts based on hierarchy. This is required to configure login for DJB staff with different levels of system access and privileges. c. The system should have option to customize or add different levels of roles, groups, and responsibilities.d. The system will have a unique dashboard with option to view all the data at the same screen for higher authorities and management to keep track of all lab activities and to ensure integrity of samples, processes and results.e. If required, the system will have functionality to allow external access or general public to view plant status and results with a customized dashboard.f. Delhi Jal Board currently has following five levels of user hierarchy but the system should provide customization option to organization for adding different levels and their responsibilities: i. Director (Data Entry Review and Remarks) – Organizational Head ii. CWA (Data Entry Review and Remarks) – Divisional Headiii. ACWA (Data Entry Review and Remarks) – Zonal Head iv. Chemist (Data EntryReview, Approval, Retest) – Quality Managerv. Technician/ Assistant Chemist (Data Entry) – Technical Manager 3. Sample Managementa. Brief:i. The module should comprise of the following verticals of sample management viz. Sample Planning, Sample Collection and Receiving, Sample Geo-Tagging, and Sample Trackingii. There should be an option to classify samples as Routine Sample, Survey (Both, Special and Joint Surveys) and Paid Samples. iii. Each and every sample should be Geo-Tagged while collecting it from the correct location using the approved methodology by managing characteristics of the sampling points (location, area, etc.)iv. Accompanied by a mobile app, a lab technician should first register a sampling point in Sewage Treatment Plant (STP) using GPS coordinates for the first time and give a unique ID to every sampling point. It will help in monitoring and analyzing the sampling point data over period of time.v. From next visit after point registration, the app should automatically prompt the sampling point ID for filling out the sample details. vi. The feature to schedule or do Sample Planning will be required to perform the period testing of the sample points. There should be an option to set the frequency of the activity plans.vii. The system will further have a feature to do sample tracking with barcode/QR Code-based sample and container tracking. It should ensure the maintaining of location audit logs and chain of custody reporting in order to make it easier to track, report, and display every aspect of an analysis.b. Sample Collectioni. The system should allow the sample collection team to view the week’s schedule on their mobile app or web application.ii. Upon receiving the schedule, the app should alert/remind to call the site operator a day in advance.iii. Once at the destination, the app installed on the mobile device should have a tab for registering samples, which will be used to scan the QR code.iv. The app should allow scanning the QR code present at the site and capturing the GPS coordinates for the same as well.v. The app should also allow capturing the QR code present on the collection bottle and should link the site data with the sample data.vi. The app should allow to scan the QR code for capturing all necessary details (type of test, source details etc.)vii. In case of Paid sample, which is outside the plant area, the system should show the direction to the sample collection point.c. Sample Receivingi. The information system should allow scanning QR code on the sample bottles to receive samples at the Lab.ii. Post Scanning, the information of the received sample(s) should be populated on the computer system present at the sample receiving area.iii. The system should flag any irregularities or errors in the information related to the sample.iv. After checking the condition of the sample, if deemed unfit, the system should allow for rejection of the sample.v. Sample Received by chemist or any authorised personvi. Type of sample1. Routine2. Paid3. Survey4. Special Survey5. Sample on direction by authoritiesvii. QR code generate after sample receive viii. Mode of sample receive 1. Lifted by Laboratory 2. Submitted by party/vendorix. Sample segregation1. Chemical Section2. Microbiological Section x. Default testing parameter as per sample type. xi. Chemist/Bacteriologist or any officer will decide testing parameter and entered in systemd. Sample Trackingi. Sample tracking within the laboratoryii. The system should allow to view and track sample stage in the system4. Invoicinga. In case of Paid samples, the system should provide an option to collect paying customer’s details including the collection point and decide on, pricing etc. of the sample based on the customer category.b. The system should create a sample invoice based on the sample information provided and forward the created invoice to the accounts officer.c. Post acceptance of invoice from Accounts officer, the system should forward the approved invoice to the designated laboratory for the further sample collection and testing.d. The system should allow customers to view the signed invoice and may track the sample and its report. 5. Laboratory Analysis Modulea. The Laboratory Analysis Module will have functionality to integrated track and further analyze samples from Booster Pumping Station (BPS), Underground Reservoirs (UGR), River, Ground Water (Hand pump/ Bore-well/ Rannywell), Water Bodies, Public Hydrants etc.b. Sample Analysis Input & Procedural Execution. c. Routine data entry form of BPS/UGR/Rannywell/Bore-well/House hold/River/Public hydrant d. Report should verify and approved by chemist/ACWA then can print. e. Chemist/ACWA can revert for full retesting or for specific test. f. IQC Retesting test/Sample repeatability test/IQC Check of Spike Sample. g. Generate retesting format for entry. h. All the above sources should be divided into separate sub-modules to carry out routine analysis.i. As part of this module all the analysis related to above sources will be carried either by fetching information from instruments, laboratory analysis, other LIMS modules or through APIs from other platforms. j. The module should have flexibility to add or remove analysis parameters based on plant/laboratory or statutory requirements. k. The activities like consolidating product sample data to perform resource and test planning (based on retention time) will be a part of it.l. Sample Analysis and Reporti. The test results generated by instruments with a computer attached should automatically decode and feed into the information system.ii. The system should send out notifications post conclusion of the test and creation of reports.iii. It system should automatically send approved report copy to all concerned people (via email/through the LIMS system).m. The analysis on the basis of data acquisition for various sources either through manual data entry or by fetching real time data from OLMS sensors installed at the facility on providing API by the respective vendor who installed the sensors/analyzers.n. The analysis will comprise of all the parameters as guided by various governmental agencies.o. There will be a dashboard to the system which will be able to show the important data in numeral-graphic. The dashboard will be specific to the hierarchy.p. The software must be such that it can be stitched to other systems of DJB so at one platform all systems can be watched.q. The analysis will cover all the verticals of laboratory functions related to wastewater monitoring:i. Bar code/QR code based sample IDsii. Sample Collection Details with Geo-Taggingiii. Preliminary testiv. Physio-Chemical Analysisv. Microbiology Analysisr. The software should assist the Laboratory staff by bringing all the activities related to plant operation onlines. The system should be able to provide Environment Parameter such as Atmospheric Temperature, Humidity (%),t. An option to identify problem and handling on the basis of physical, chemical and operational parameters and data analysis. 6. Reporting Module:a. The system should have an option to customize the queries, reports, and contents such as Periodic Report Generation on a Monthly, Weekly, Yearly, or for any desired periodb. The system should have option to generate the following reports:i. Daily sample collection and dispatch status report.ii. Daily analysis entry status report.iii. Daily Analysis report- WTP/BPS/UGR/ Rannywell /Bore-well /River/Public Hydrant/House Holdiv. Monthly analysis report.v. Date range max/min analysis report.vi. Date range analysis report-WTP/BPS/UGR/ Rannywell /Bore-well /River/Public Hydrant/Housevii. Total no of sample collection reports- Unit wiseviii. Parameter wise daily reports.ix. Parameter wise date range reports.x. Parameter wise average reports.xi. Parameter wise max/min reports.xii. Plant unit wise reportsxiii. Replicate testing report.xiv. Test report dispatch reportxv. Map based reports- BPS/UGR/ Rannywell /Borewell /River/Public Hydrant/House/ Surveys .xvi. Map based parameter profile- BPS/UGR/ Rannywell /Borewell /River/Public Hydrant/House/surveys xvii. Date Range wise Fit & Unfit report xviii. District/Ward/Area wise Fit & Unfit report xix. xix. District/Ward/Area parameter wise Fit & Unfit report xx. No of Complaint District/Ward/Area wise report xxi. Map based parameter profile- River/Drain.xxii. Routine/Special survey report.xxiii. Daily sludge analysis reportxxiv. Date range sludge analysis report.xxv. Expected Gas and electricity generation report.xxvi. Composite sample report.xxvii. Daily Chemical/glassware inventory report.xxviii. Chemical/glassware stock keeping record.xxix. Equipment detail records.xxx. Stock balance report.xxxi. Inventory requisition report.xxxii. Internal/External equipment calibration reportxxxiii. Internal/External equipment calibration schedule reportxxxiv. Chemical preparation report.xxxv. Internal audit non confirmatory report.xxxvi. Internal audit plan and schedulexxxvii. Internal audit observation sheet.xxxviii. IQC Check and evolution -Retesting reportxxxix. Proficiency Testing Plan calendarxl. Environmental condition monitoring reportc. The system should have flexibility to generate report for public viewing (if needed).d. The user has right to increase the number of reports if required.7. Data Analysis:a. The system should generate advanced, data visualization with processed data and reports in graphical form. It should further provide functionality to mine data, analyze trends and make accurate projections to make fact based decisions to monitor/manage STP plants or other wastewater sources..b. The software will analyze and perform analysis of chemical consumption c. Graph Generationsi. Date vs Physical/Chemical Parameter ii.ii.Map based fit unfit report iii. iii. Map based unit location iv. iv. Map based parameter profile v. v. Date vs parameter wise graph- BPS/UGR/ Rannywell /Borewell /River/Public Hydrant/House Parameter wise profile graph.d. .NOTE:In addition to above, any report/graphs as suggested or required by the purchaser.e. At every stage of report generation and delivery, the authentication through digital signature should be carried out.8. Inventory Planning and Procurementa. The system should generate reminders for annual inventory procurement.b. The system should send these reminders to all concerned officials and intimate the type of item that needs to be procured from data already stored in the masters.c. The system should allow to preview the list of items that has been created for inventory request and should allow any modifications if needed.d. The system should allow previewing the list of items.e. The system should allow to forward the inventory purchase request for approval (Approval will be done offline)f. Post approval, the system should allow to upload a copy of the approved inventory purchase request as a document.g. Life span and replacement planning of existing equipmenth. Need identification for Procurement of Equipmenti. Stage monitoring of Procurement Process including tenderingj. Installation and commissioning monitoringk. Non Consumable item registration:i. Name of instrument ii. Make- Comp name listing iii. OEM Model iv. Serial Nov. Date of purchasevi. Date of Supplyvii. Range viii. Accuracy ix. Warranty expiry datex. Indent no xi. Invoice no xii. Invoice date xiii. Quantity purchase xiv. Opening Balance xv. Traceability Certificate(upload)xvi. Remarksl. Consumable Items Registration-Chemical i. Name of Chemical ii. Make iii. Unit - gm/liv. Grade- CRM/SRM/AR/LR/Commercial v. Date of Purchase vi. Invoice no vii. Invoice date viii. Indent no. ix. Quantity purchase x. Opening balance xi. Traceability Certificate(Upload)xii. Remarksm. Consumable items registration-Glassware i. Name of glassware ii. Make iii. Volume- 10,25,50,100,150,250,500,1000,2000 lit. iv. Date of purchasev. Invoice no vi. Invoice date vii. Indent no. viii. Qty purchased ix. Opening balance x. Traceability Certificate (upload)9. Inventory Managementa. At the time of Inventory stock transfer or acceptance, the system should have a feature to list all the inventory details such as brand, expiry etc.b. The inventory stock should be available for viewing to the entire concerned officials in the hierarchy. c. The system should allow intimation for the exhaustion of items in the lab.d. It should create a default list of items that need to be requested.e. The system should send a reminder through email or SMS to the concerned official or Store in charge regarding stock consumption or validity (one month before its expiry date)f. The system should have a provision to update chemical stock or minor equipment/consumables online. g. There will be a facility to raise indents for chemicals & other consumables and approval of them by the concerned in-chargeh. On the basis of reverse data analysis carried in the laboratory, the system should automatically calculate the chemical or consumables consumption. The same can be utilized to perform procurement need generation based on consumption10. Instrument Maintenance and Calibrationa. The system should show notifications about the upcoming calibration schedule.b. The system should allow access to all instrument’s maintenance and calibration requirement/schedules.c. The system should allow to make any changes in the maintenance and calibration schedule as required.d. Instrument Calibration: Internali. Instrument ii. Date of calibration iii. Calibrated by- Name /Employee ID / Designation iv. Standard used of calibration- Chemical list/CRM/SRM v. Actual value of standard vi. Tested value vii. Remark se. Instrument Calibration: Externali. Instrument ii. Date of calibration iii. Calibrated by-Organisation Nameiv. Calibrated by- Name /Emp IDv. Organisation NABL Certificate Novi. Designationvii. Standard used of calibration- chemical list/CRM/SRM viii. Actual value of standard ix. Tested value x. Remark sf. Generate calibration certificate after calibration registration. Calibration certificate should be uploaded after signature authorization. 11. Alerts & Notificationsa. The software will send SMS and e-mails of functioning of system and daily reportsb. The software should push automated alerts, track the health of the critical assets and notify incase of any unfavorable event from anywhere by regular automated notifications (sent through email or in-app notifications).c. The system should have an alerts manager which sends notifications by e-mail and SMS in case of any irregularity in data, scientific analysis, processes and treatment, or plant.12. Compliance, Data Integrity & Securitya. Full control of access to data review and approval. b. Sophisticated sample custody and incident management c. Log any events and who performed them, with time and date stamps and reasons for changes.13. Integrationsa. APIsi. The software should support REST APIs to enable storing and retrieving of information from LIMS. The APIs should have secure authentication to ensure that only authorized users or programs can access and update the data.14. Mobile Appa. The app should be designed to have an easy workflow.b.CWA (W&S)-III users should find the app workflow intuitive, requiring minimum training. Any training requirements should be clearly communicated by the vendor; and the trainings shall be provided by vendor.c. The app should support sample collection process related screens as native screens, and other functional screens may be supported as web app screens. Thus, the app can be a native app or a hybrid app.d. The App should be compatible with android smartphones available in Indian markete. The App should be access controlled, and only users authorized by CWA (W&S)-III office shall be able to login to the app. -approved installation configuration and self-registered installation procedure.f. Authentication process will be similar to web version, using a login and password provided by the app administrator.g. GPS Interfacei. When a sample is being registered/submitted on the app interface, the app should also capture the GPS coordinates of the sample collection site. For this, the app should be able to access GPS data from GPS enabled phone automatically.ii. Note that, geo-tag information will be a necessary field during sample registration for all departmental samples, and an optional field for non-departmental samples.h. QR Code Scanningi. The app should support QR code scanning functionality such that it can read standard QR codes. This functionality will be used to automatically link a standardized bottle to a scheme and sample submission form such that this mapping can later be used to process sample bottles at the lab.i. Business Rulesi. This native part of the app should contain and present all relevant screens for sample collection such that the samples can be collected even in absence of mobile network availability.j. Data Synchronizeri. In case of no connectivity, the app should remain functional for sample collection and should save the sample data on the mobile device. The mobile app should generate unique temporary sample numbers during the offline state, which should later be synchronized with the centralized database and converted/changed to approved sample numbers when mobile network is available again. When the network is available, the app should work in online mode and automatically synchronize with the server.15. Form and Fields:a. Sample Collection Form: i. Date and time of sample collection ii. Geo locationiii. Sample Collected by (ID).iv.Sample for- routine/survey/Special survey v.Sample type - Chemical / Bacteriological vi.Sample location –Can create as per requirement vii. Sample for- WTP/BPS/UGR/ Rannywell /Borewell /River/Public Hydrant viii. Sample location –Can create as per requirement ix. Plant -Inlet, Clarifier, Outlet x. WTP-Location/BPS/UGR/Rannywell/ Borewell/River/Public Hydrant . xi. District . xii. Ward No xiii. Assembly constitution no xiv. Land markxv. Clarityxvi. R/Cl2xvii. Sample Image upload xviii. Remark b. Household Routine Sample Collectioni. Date and time of sample collectionii. Geo locationiii. Sample Collected by (ID) iv. Sample type - Chemical / Bacteriological v. Owner Namevi. Address.vii. Pin viii. Contact Noix. District x. Ward No xi. Assembly constitution no xii. Clarityxiii. R/Cl2xiv. Sample Image uploadxv. Remarkc. Paid Sample Collection: i. Date and time of sample collection ii. ii. Geo location iii. iii. Sample Collected by (ID) iv. iv. Challan No v. v. Challan Date vi. vi. Sample Collected From- School/Hotel/construction Site/House Hold vii. vii. Sample type - Chemical / Bacteriological viii. viii. Person/Company Name ix. ix. Address x. x. Pin xi. xi. Contact No xii. xii. District xiii. xiii. Ward No xiv. xiv. Assembly constitution no xv. xv. Clarity xvi. R/Cl2 xvii. xvi. Sample Image upload xvii. Remarkd. Complaint Sample Collectioni. Date and time of sample collection ii. Geo locationiii. Sample Collected by (ID) iv.Complaint No v.Complaint Datevi. Sample Collected From- House Holdvii. Sample type - Chemical / Bacteriological viii. Complainant Nameix. Address x. Pin. xi. Contact Noxii. District xiii. Ward No . xiv. Assembly constitution no xv.Clarity xvi. R/Cl2xvii. Sample Image uploadxviii. Remark Sample e. Survey/Special Survey Sample Collection: i. Date and time of sample collection . ii. Geo locationiii. Sample Collected by (ID) iv. Survey ID v. Sample Collected From- School/Hotel/construction Site/House Hold vi. Sample type - Chemical / Bacteriological . vii. Owner Name viii. Address . ix. Pin. x. Land mark (if any) xi. Contact Noxii. District xiii. Ward No . xiv. Assembly constitution no xv. Clarityxvi. R/Cl2 . xvii. Sample Image uploadxviii. Remarkf. Sample Receiving/Dispatch Form (Chemist)i.Date and time of sample receive- autoii. Sample ID/QR Code- unique and auto generate iii. Received from . iv. Sample dispatch to Asstt. Chemist (emp ID) v. Parameter to be test- default as sample type but custom select if necessaryg. Survey Registration: i. Dateii. Survey type- routine/Specialiii. Survey area- BPS/UGR/ Rannywell /Borewell /River/Public Hydrant/House Holdiv. Survey order No.v. Survey duration- date range (only visible in app during this period)vi. Lab involve- listing of lab vii. Survey Headviii. Survey letter image uploadix. Survey Id- auto generate and show in app during samplingx. Remark. h. Analysis Entry i.Date& time- autoii. Sample ID/QR Codeiii. Sample from- BPS/UGR/ Rannywell /Borewell /River/Public Hydrant/House Hold Environmental data entry- Atmp. Temp, Weather (Rainy,cloudy, hot, humid, cold, Sunny, foggy)iv. Physical Parameter- Temprature, colour, Odour, Taste, Turbidity, pH, Conductivity, TDSv. Chemical parameter –Total hardness, Calcium hardness, magnesium hardness, chloride, Sulphate, fluoride, Alkanity, Nitrate, Nitrite, Phosphate.vi. Toxic Metal –Copper, Chromium, Cadmium, Zinc, Mercury, Iron, Manganese. vii. Organic nutrient & Demand- BOD, COD, Phenol, Oil&Grease, Pesticide, Nitrate viii. Bacteriological- T.Coliform, E.coli, faecal Coliform, MPN.ix. Biology-Phytoplankton, Zooplankton. x. Radioactive- Alpha emitter, Beta emitterx. User shall have right to add or delete any parameter, if requiredThe above requirements are not exhaustive, and functionalities required are not limited to the ones mentioned in this section. The vendor must perform its own assessment of the functionality required for its LIMS installation, beyond the data provided in this section and other relevant materials. Software Architecture1. The system should support open standards in all custom code developed for the purchaser. Software architecture should support multiple current web services standards such as XML, SOAP, REST, UDDI and WSDL. 2. 2. Software architecture should support flexibility in adding functionalities or applications. 3. 3. Software architecture components should utilize high availability, clustering, and load balancing features to increase system performance and scalability features. 4. 4. Software architecture should support trace logging, error notification, issue resolution and exception handling. 5. 5. For web-based LIMS solutions, application should support multiple browsers (including browsers such as Microsoft Edge, Chrome, Firefox, etc.) for online users. 6. 6. Wherever LIMS solution requires an app install, the app should provide a version with single click install. 7. 7. The solution should provide an interactive and easy to use GUI interface for the lab tech, departmental employees, and online users. 8. 8. For mobile app, the solution should support intermittent connectivity. The LIMS mobile component should have the ability to also work offline and sync data as and when connectivity becomes available. 9. 9. The solution should be integrable with GIS systems, and should be able to extract GPS location through the mobile app. 10. 10. Development Tools - The development tools should be industry standards and should support latest development concepts, tools, and techniques.. |
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Tender Timeline
Mar 09, 2022
11:30 IST
Tender Published
Tender notice published.
CompletedMar 24, 2022
17:00 IST
Bid Submission Deadline
Online submission via eProcurement portal.
CompletedMar 24, 2022
Bid Opening Date
Technical bids will be opened and evaluated.
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