Gas Authority Of India Limited has published Cng Auto / Car Rally Hiring Of Services For Cng Auto / Car Rally Events At Varanasi, Patna, Ranchi And Jamshedpur => Limited. Submission Date for this Tender is 04-01-2022. Vehicle Hiring Service Tenders in Uttar Pradesh. Bidders can get complete Tender details and download the document.
| Sl. No. | Item Description |
| 1 | Insurance of event: Insurance coverage of Event Cancellation due to unforeseen circumstances, Third Party Damages Liability, Damage of property due to fire, natural calamity, terrorism, burglary etc. The charges against Insurance Policy will be paid as actual on production of money receipt/invoice/policy document. Therefore, Vendors need not to quote. |
| 2 | Booking of Event Venue: Booking of ground/park/stadium or a designatedCNG Retail Outlet, which is suitable for organizing the event and have sufficient space for accommodating the participants, guests, dignitaries, organising crew and other invitees and taking necessary permissions from concerned authorities. All allied facilities like parking, refreshing, washrooms, toilets and urinals with continuous water availability are to be arranged. The event venue should have proper barricading. The charges on account of booking of venue will be paid actual on the production of money receipt/invoice/documents from concerned authority. Therefore, Vendors need not to quote. |
| 3 | Top up of Participating CNG Cars & Autos: Maximum 100 Participants, including CNG Cars and Autos, must top up before and after the contest to measure the fuel consumption. The charges against CNG Top upwill be paid as actual on production of money receipt / invoice / document. Therefore, Vendors need not to quote for CNG Top up. |
| 4 | Reward to CNG Cars/Autos Participants : Top 3 Winners from each category (Cars and Auto) be selected on the ground of low fuel consumption during the contest run. First, Second and Third winners in each categories be rewarded with value of Rs. 5000/, 3000 and Rs. 2000/ respectively. Details of Participants viz Name, Address, contact no., Vehicle Registration No., Make, Model, Year of manufacturing etc. be collected with feedback of their experiences / reactions on fuel conservation drive. The total rewards amounts should not exceed Rs. 20,000 (Rupees Twenty Thousand) in all. However payment will be processed on production of money receipt/invoice.. The bidders need not to quote for this line item. |
| 5 | Permission for CNG Auto/Car Fuel Efficient Driving Contest Route: Obtaining required permissions from concerned Authorities of Govt / Local/ Administrative / Transport /Civil / Police / Fire etc. of dedicated CNG Auto/Car Route. The Route should be duly marked. The letters, mentioning the PCRA/MoPNG mandate to organise the CNG Auto/Car Rally event, would be provided by GAIL. Minimum distance of Route should be 15 Kms. |
| 6 | Registration of CNG Car/Auto Participants: Registration of CNG Car/Auto Participants. The Participants should have valid Driving License. Minimum Car/Auto Participants = 50 &Max. = 100. One Brand, One Model CNG Cars/Autos be selected for participation in the fuel-efficient driving contest. Car manufacturers/ Authorized Dealers be approached to partner the event. |
| 7 | Disposable Surgical Masks & Sanitisers: A set of Disposable Surgical Masks and Sanitizer (Min. 20 ml) to be provided to participants, VIPs and others present at the venue. All protocols and guideline to be strictly adhered. Masks - 150 Nos and Sanitizers (20 ml) - 150 |
| 8 | Ads of Event and Route Advisory in Print Media: Advertisement along with route map be circulated in most circulated Hindi/Regional/English Newspapers in the city. i) Ads of Event with its Route Map is to published in any Two most circulated Hindi/Regional/English Newspapers before the date of event.The ads of event along with route map should have size of 15cm X 20cm (300 sq. cm) at prominent page of Newspapers. |
| 9 | Advertisement of event through FM/Radio: 2000 Seconds of air time Ads on various FM and Radio Channels like Radio Mirchi / Radio City / Red FM / Big FM / Radio One / AIR FM Gold etc., which are widely tuned in the city of event. The Ads should start airing before 3 days of the start of event. |
| 10 | Start & Finish Gate: Arrangement of removable one Start and one Finish Gate having side wings with recyclable flex. The gates should display the designs of the event as per PCRA. The start and finish points should be staggered so that there is no mass gathering at one location. |
| 11 | Banners /Standee across CNG Cars/Auto Fuel Efficient Driving Contest Route: Hoarding/Banners/Standee of minimum size of 3 ft x 6 ft be placed at equal distance along the CNG Auto/Car route displaying Fuel Conservation Tips at least one day before the event. Permission for same is to be obtained from concerned Authorities. Design should be taken from PCRA site |
| 12 | Hoardings at Prominent places of City: Hoardings with recyclable flex of size 20 ft x 10 ft mentioning time and venue of CNG Cars/Autosto be displayed at prominent places/Bus Shelters in the city before 3 days of start of event. Necessary permission to be taken from concerned authorities. Design should be taken from PCRA site. |
| 13 | Stage at Event Venue: Arrangement of Stage having seating capacity of 25 Persons. There should be chairs and Sofas to accommodate 25 persons on the stage. The stage should have Backdrop of appropriate size. The design should be taken from PCRA site. The stage will be covered with carpet and all iron rods and frames used at the event venue should be masked. A podium is also to be provided at stage. The stage should be beautifully decorated by balloons, flowers etc. Two number of checker flags are to be arranged. A professional anchor is also to be arranged for making important announcements and connecting the audience to make the event vivid, lively and successful. |
| 14 | Light and Sound System: Adequate light and sound system have to be provided. Cordless mikes, Lapel mike, CD Player, Operating board with sound engineer, Ambience music, Switcher for Main stage. Suitable power back is to be arranged with Generators for uninterrupted and smooth running of all programmes including main event venue, Stage, Media Centre,Medical Lounge, VIP Lounge etc. |
| 15 | Audio/Visual: Arrangement of Audio/Visual system with required accessories like switcher, mixer, laptop etc. For clear display, a LED Screen ofminimum size of 10 ft X 8 ft is to be arranged at event venue |
| 16 | Lounge for VIPs: A space of 60 ft x 40 ft for 50 VIPs should be covered with cloth by Management Agency with sufficient number of Sofas, centre tables and chairs. Arrangement of suitable memento/gifts to VIPs. |
| 17 | Lounge for Media Team: Lounge / Tent of minimum 15 ft x 15 ft for Media team on event day consist of stage with backdrop, seating, workstation with Laptop & Wi-Fi, Light & Sounds. |
| 18 | Arrangement of Banners for Autos/Cars: Banners of appropriate size displaying messages of Fuel Conservation for each CNG Auto/Car participating in the fuel efficient driving contest. |
| 19 | T-shirts for Participants: Microfiber Dry-Fit,Round neck/Collar, Half sleeve, 160-180 gsm, Colour-White or Parrot Green ( all shirts of one colour only),Size -10% S, 20% M, 50% L, 20% XL. Offset printing of the multicolour Logo having size of 3.5 inch X 2.5 inch (approx.) on the left chest and Tagline of Saksham printed at backside of T-Shirt as provided on PCRA Website. T-Shirts should be packed in high quality plastic bag. Sufficient number of counters and manpower be arranged for smooth distribution of T-Shirts to participants. |
| 20 | T-shirts for VIPs: T-Shirt of famous brands like Adidas /Puma/Nike or equivalent brands with specification of Microfiber Dry-Fit, Round neck/Collar, Half sleeve, 160-180 gsm of White or Parrot Green ( all shirts of one colour only). Size -10% S, 20% M, 50% L, 20% XL. Offset printing of the multicolour Logo having size of 3.5 inch X 2.5 inch (approx.) on the left chest and Tagline of Saksham printed at backside of T-Shirt as provided on PCRA Website. T-Shirts should be packed in high quality plastic bag. |
| 21 | Cap for VIP/Participants: Providing white colour Cotton Cap printed Saksham Logo at front as per PCRA guidelines available at PCRA website. Sufficient number of counters and manpower be arranged for smooth distribution of Caps to participants. |
| 22 | Invitation Cards: Printing and distribution of 50 Invitation Card to Local dignitaries / Celebrities / Public functionaries such as members of various parliamentary committees, electedrepresentatives etc. |
| 23 | Still Photo & Videography: Still Photo and Videography of the entire event using high resolution and professional HD camera. |
| 24 | Photo Album & Video: One Copy of Photo Album having size of photo of 5inch x 7 inch. Photographs and Videography in Pen Drives/HDD have to be provided after the event. |
| 25 | Refreshment for Participants: Providing refreshment for Participants, Volunteers, Core team, Security Personnel, Police and others with adequate arrangement of counters. The items should include Tetra pack juices, Muffin, Cottage Cheese Kulcha, Banana etc. Items should be packed in cardboard/paper boxes. Arrange sufficient number of counters and manpower to distribute the refreshment smoothly.Changes in menu may be done only with advice/approval of SIC/Coordinator of GAIL. |
| 26 | Refreshment for VIPs/Media Team/Other Dignatries : Providing refreshment to VIPs, Media persons, dignitaries, Guests invited by GAIL and other officials. The exclusive counters with sufficient number of chairs and tables be arranged. The item should include Tetra pack juices, various Fruits, muffin, South Indian/North Indian Snacks, Sandwiches, Pakoras, Spring rolls, Tea/Coffee. Good quality plates, cutlery, cups and glasses have to be arranged. Chairs and round table with good quality to be arranged in required numbers. Well-dressed service personnel be arranged. Changes in menu may be done only with advice/approval of SIC/Coordinator of GAIL |
| 27 | Providing Drinking Water: Bottled water of 250 Ml - 300 Nos. Depute manpower to refill the dispensers timely. |
| 28 | Security Guards: Deployment of 10 Security Guards |
| 29 | Fire Tender: Arrangement of Fire Tender on event day |
| 30 | Fire Extinguisher: Arrangement ofDry Powder/CO2 fireextinguisher on event day |
| 31 | CCTV/Drone : Providing CCTV / Drone to cover the event area with display monitors and recording devices in a control room. |
| 32 | Thermal screening: Arrangement of Thermal Screening.Participants shall be checked by thermal screening and social distancing to be maintained. |
| 33 | Ambulance: Arrangement of ambulance equipped with necessary accessories and one Emergency MedicalTechnician (EMT) |
| 34 | Chemical Toilet / Urinals: Arrangement of Chemical / Bio Toilets & Urinals with temporary washbasins ensuring continuous supply of water. There should be 2 Male, 1 Female and 1 Toilet for VIPs and dignitaries at venue of event. |
| 35 | House Keeping: Deployment of sufficient housekeeping staff and dust bins at the event venue. Housekeeping of the venue should be carried out immediately after the event. All temporary structures fabricated like stage, lounges, counters, start and finish gate, barricading, poles etc. should be removed same day. All banners/Hoardings/Standee placed elsewhere in the city are to be removed. Venue to be handed over to the concerned authority fulfilling all underlying terms and conditions. The event venue to be restored to the original condition after the completion of Event. |
| 36 | Total (VARANASI) excluding GST |
| 37 | GST (CGST&SGST/UTGST or IGST) in percentage (%) on Total at S.No.36 |
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