Tenders are invited for Project Mechanical Engineer. Closing Date: 5 Aug 2025 Type: Consultancy AATF plans to construct its Headquarters in Nairobi. The management would like to engage a qualified Individual Consultant(s)/Consultancy Firms to the role of Project Mechanical Engineer to manage the construction project. In any large-scale construction project, the role of Mechanical Engineer is critical to the projects overall success. Engaging a professional consultancy firm with specialized expertise in Mechanical Engineering services ensures that the project is executed with the highest level of technical competence. In line with industrys best practices, the Mechanical Engineering Consultants are the ones in charge of all aspects of mechanical design and supervision of works, including plumbing and drainage, from the design phase through to final handover. This role encompasses not only technical and operational responsibilities but also the critical task of maintaining clear communication among all project consultants. 1. Overall Role of Project Mechanical Engineer The consultancy firm, serving as the Mechanical Engineering Consultants, will oversee the designs and execution of mechanical works for the project, ensuring that milestones are met within the agreed timelines, budgets are adhered to, and quality standards of execution are maintained. Their duties extend across several domains, including: Outline Designs: Production of schematic mechanical designs. Detailed Designs: Production of detailed mechanical designs Specifications: Development of mechanical specification, details and bills of quantities in coordination with project consultants, particularly the PM, the Project Architect, the QS, and the Electrical Engineer, the Interior Designer, the Landscape Architect, etc. to ensure that project costs and budgets are aligned. Procurement: Procurement of mechanical subcontractors and specialist suppliers of mechanical components. Design Coordination: Ensuring that Mechanical designs are accurately interpreted and executed while collaborating with the other consultants to ensure coordinated design and execution. Construction Management: Overseeing the on-site management of contractors and subcontractors, ensuring accurate execution of mechanical works. Compliance and Quality Assurance: Ensuring that all project activities comply with local regulations, industry standards, and contractual obligations. Reporting and Communication: The Mechanical Consultant will provide regular progress reports to the Project Manager. This includes detailed updates on milestones, budget utilization, risk assessments, and any challenges that may require high-level interventions. By leveraging their technical expertise and industry experience, the consultancy firm will ensure that all technical aspects are handled with precision and professionalism, ultimately delivering a project that meets AATFs standards of excellence. 2. Project Feasibility and Scheme Design Clients Brief: Engage with the client to discuss their requirements, including timelines, financial constraints, and key objectives. Provide recommendations on how to proceed with the projects electrical works. Produce scheme designs and outline costs for evaluation by the client and the project team. Site Visit : Conduct a thorough appraisal of the project site and determine the implication for power supply and other electrical design matters. Outline Costs: Develop outline costs for mechanical works for the project. 3. Detailed Design and Tender Action Develop detailed mechanical drawings, specification and costs for purposes of tendering for mechanical works. Specifications & Drawings Collaborate with consultants (Architect, QS, Engineers) to review and finalize drawings and technical specifications. Obtain quotes for specialized work. Outline Electrical Costs Provide outline mechanical works costs for the project for consideration by the Project Manager, QS and Client. Construction Detail Drawings Provide detailed construction information for mechanical works, including material specifications and installation instructions, to aid the tendering process. Electrical Bills of Quantities Provide detailed specifications and comprehensive costs of all mechanical works. Contract & Contractors Advise on contract types (e.g., lump sum, cost-plus), and identify potential subcontractors, and suppliers for the project. Tender Process Prepare a list of approved sub-contractors, invite tenders, and review the submissions. Provide the client with recommendations based on technical and financial merit. Award Recommend the best sub-contractor for Mechanical works based on their tender submission and oversee the awarding of the contract. 4. Construction Supervision The Mechanical Consultants plays a pivotal role in supervising the construction phase, ensuring that all aspects of mechanical works are delivered according to the approved timeline, budget, and quality standards. The Consultant will also liaise with the Project Manager and other consultants to ensure smooth project execution. Contractor Appointment Advise the client on selecting and appointing the Mechanical sub-contractor, ensuring roles and responsibilities are clearly defined. Building Contract Prepare and manage the contract signing process, ensuring all parties agree to the terms before construction begins. Contract Administration Oversee the management of the construction contract, ensuring that all work is carried out according to the contract terms. This includes supervision, approvals, issuing of certificates for electrical works, and quality control. Site Visits Conduct regular site visits to inspect progress of execution of electrical works, ensure adherence to quality standards, and address any arising issues on site. Completion of Works Oversee the contract close-out process of Mechanical works, including final inspections, snag lists, and ensuring any defects are remedied. 5. Post-Construction Post-construction, the Mechanical Engineer will work with the client to establish a framework for building operations, maintenance, and tenant management, ensuring that the project continues to deliver value after its completion. Building Services Setup Assist in establishing operational procedures for mechanical building services. Ensure that all systems are fully functional and integrated. Maintenance Plan Develop a detailed maintenance plan for all building mechanical services and systems, ensuring that regular inspections, servicing, and repairs are scheduled and documented. Post-Occupancy Evaluation Conduct a post-occupancy evaluation to assess the buildings performance, functionality,and occupant satisfaction. Tender Link : https://reliefweb.int/job/4166982/project-mechanical-engineer
