Tenders Are Invited For Provision Of Translation Services And Conference/Field Activities Similtaneous Interpretation And Rapporteur Services

Tenders are invited for Provision of Translation Services and Conference/Field Activities Similtaneous Interpretation and Rapporteur Services II.GENERAL QUALIFICATIONS AND REQUIRED DOCUMENTS The objective of this tender is to identify a professional and experienced company to provide comprehensive conference translation and similtaneous interpretation services for Sustainable Growers Rwanda. The selected company will be responsible for providing translation services of documents and similtaneous interpretation during conference and field visits in Kinyarwanda, English, French, Swahili and Spanish. 1.The bidder shall send the following documents: Detailed supplier profile highlighting experience in providing translation services and conference/field activities similtaneous interpretation and rapporteur services Example of past work (portoflio) including list of clients and types of events covered (especially international or high-profile events) Team composition (list of key personnel and technical support staff, their roles, and CVs) Equipment list (ISO- compliants interpreter booths, consoles, microphones, transmitter and receiver units, etc.) Financial proposal 2.The following administrative documents should also be provided along with the requirements above mentioned: Registration certificate from RDB Valid tax clearance certificate from Rwanda Revenue Authority [RRA] Valid Social Security clearance certificate from RSSB, if applicable Must have an experience of not less than five years, at least (3) original or notarized references required A confirmation that the bidder has Electronic Billing Machine [EBM] A summary of the company profile and any standard certifications 3.Other Requirements: Detailed breakdown of prices must be provided in Rwandan Francs (RWF) and must include all taxes Prices shall not change for the duration of the contract The fee structure must be clear and transparent. Pricing must include the following: Interpretation services Cost per interpreter per day/hour (by language, if applicable) On-site vs. remote interpretation rates Simultaneous vs. consecutive interpretation pricing Translation services Cost per page/word for document translation Language pair pricing (e.g., English to French vs. Kinyarwanda to Spanish) Urgent/express translation rates (if applicable) Equipment rental Interpreter booths (per unit/day) Headsets and receivers (per unit/day) Consoles, microphones, transmitters Technical setup and dismantling fees Technical support Daily rates for technicians/support On-site support staff costs Contingency or optional costs (optional) Costs for additional interpretation languages, extra headsets, or extended hours Rapporteur services Costs of daily and hourly rates III. STANDARD PROVISIONS 5.1. Guidelines, policies and ethics All bidders must commit to the guidelines in the SGR Procurement Procedures Manual. The procedures followed by Sustainable Growers Rwanda in making any award and contract resulting from this tender, will be in accordance with the: SGR Procurement Manual, SGR Anti-terrorism and Anti-money laundering Policy SGR Anti-fraud, bribery and corruption Policy 5.2. Conflict of Interest and Disqualification Provisions Bidders shall not have a conflict of interest, such as submission of more than one bid in the same process, except as alternative offers permitted under the rules; association with a staff member involved in the awarding of the bids and also a bidder must disclose any relation with a staff member. Sustainable Growers Rwanda encourages all bidders to conduct themselves with integrity. Sustainable Growers Rwanda will automatically disqualify the bidder that attempts to: Change or omit any information related to this RFQ Inappropriately influence this Procurement Process; Enter into an arrangement with any other party that such party shall refrain from submitting a tender response; Enter into any arrangement with any other party (other than another party that forms part of your consortium bid or is your proposed sub-contractor) as to the prices submitted Engage in direct or indirect bribery, corruption or canvassing by you or your appointed advisers in relation to this Procurement Process Obtain information from any of the employees, agents or advisors of the Sustainable Growers Rwanda concerning this Procurement Process (other than as set out in these RFQ Conditions) or from another potential supplier or another tender response, Additionally, Sustainable Growers Rwanda will automatically disqualify the bidder that: Are currently blacklisted by the Rwanda Public Procurement Authority or Sustainable Growers Rwanda itself Have received corruption-related convictons in Rwanda or elsewhere Have unresolved disputes with previous service contracts Are in bankruptcy proceedings Are excluded under applicable regional or international conventions Is received after the submission deadline Contains omissions, gaps, misrepresentations, errors and/or uncompleted sections Contains handwritten amendments with no initial of the authorized signatory Contains ambiguous information that might mislead the tender evaluators Is not submitted in a manner consistent with the provisions set out in this RFQ Deadline: Monday, 21/07/2025 17:00 Tender Link : https://www.jobinrwanda.com/job/provision-translation-services-and-conferencefield-activities-similtaneous-interpretation-and

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FileName	File Description
Global Tender Document	Tender Notice