Tenders are invited for Catering Services for Trainings and Workshops Provided by Institutions and Local Communities in Lebanon Pn: 24.4067.5-001.00 Violence Prevention and Mhpss Rawabet Closing Date: Thursday, 19. Jun 2025 Intervention Sector(s): Food & Nutrition Remuneration range: > 6000 (USD) Duration of Contract: Between 01.07.2025 until 27.11.2026 1- Context Lebanons ongoing economic decline and escalating conflicts have caused widespread poverty, displacement, and psychological trauma, particularly among marginalized groups. The combined effects of systemic exclusion, lack of resources and unresolved grievances have heightened tensions, increased violence, and left vulnerable populations at significant risk. Despite efforts to expand mental health services through the National Mental Health Program, survivor-centered MHPSS approaches remain insufficiently integrated at institutional and local levels. These approaches are crucial for addressing both immediate trauma and long-term well-being by prioritizing survivors dignity and empowering recovery, while also tackling systemic biases to improve service quality and sustainability. In response to these pressing challenges, this project aims to embed survivor-centered mental health and psychosocial support approaches within both the institutional and community levels. To achieve this, the project works closely with relevant orders, institutions, and local communities in Lebanon, ensuring accessibility for all Lebanese and structurally discriminated groups affected by violence. This effort includes targeted trainings and workshops designed for partners and stakeholders at both levels. These in-person trainings and workshops, spanning multiple days and multiple rounds, will provide comprehensive capacity-building on trauma-informed approaches. Given the diverse backgrounds of partners and participants, these sessions will be conducted across various locations in Lebanon. Consequently, ensuring reliable catering services that can accommodate the logistical and dietary needs of participants in different regions is essential for the successful implementation of these activities. 2-Tasks to be performed by the contractor The contractor is responsible for providing the following services: Catering services that can cover either all or part of the following, based on the needs: coffee breaks, lunch breaks, and service setup. The contractor is also required to deliver to various locations across Lebanon, including Beirut, but not limited to. Coffee Break (for up to 20-35 participants/ per event): Beverages: Coffee, tea, juices, and water. Snacks (up to three of the following): Fresh Fruit: Fruit slices, fruit bowls, or fruit skewers. Cakes: Small slices of carrot cake, lemon cake, or pound cake. Small bites (croissant, manakesh, etc.) Lunch (for up to 20-35 participants/ per event): Sandwiches Options (to be chosen based on the winners availability menu options) small salads, and fresh vegetables aside. Desserts: Small cakes, tarts, and fruits. Beverages: Water, and soft drinks. Service setup: Arranging buffet stations (standing stations to grab and go) Providing necessary utensils, napkins, and serving equipment The activities to be undertaken will include, but not be limited to: Prepare a menu of the meals (Coffee break and Lunch) to be shared with GIZ beforehand. Prepare meals fresh, for coffee breaks and lunch, for all training days. Deliver breakfast and lunch to all required locations. Coordinate with GIZ project team members the quantity of meals needed per training day as well as the delivery. Inform and consult regularly the GIZ project team members. Carry out all activities necessary for the accomplishment of the required outputs / results, i.e., have a back-up chef / source of meals and a back-up delivery. Provide recommendations for improvement of the catering service (including delivery). The trainings will be implemented alongside project partners as follows: Output 1: Trainings with Orders Up to 37catering days are required. Each day will include one continuous full day standing coffee break, totaling up to 37 standing coffee breaks. Additionally, up to 37 lunch breaks will be needed, each for up to 25 individuals each. Output 2: Trainings with Journalists and Other Institutions Up to 12 catering days are required. Each day will need 1 continuous full day standing coffee break, reaching up to 12 coffee breaks and 12 lunch breaks for up to 35 participants each. Output 3: Trainings with Primary Health Care Centers Up to 60 catering days are required. Each day will need 1 continuous full day standing coffee break, reaching up to 60 total small coffee breaks and up to 60 lunch breaks for up to 26 participants each. Output 4: Trainings on a Community level Up to 26 catering days are required. Each day will need 1 continuous full day standing coffee break, reaching up to 26 coffee breaks and up to 26 lunch breaks for up to 35 participants each. Total number of catering days: 135 days These numbers are a rough estimation, and locations and number of participants will be sent 2 weeks before the training and later confirmed at least 5 days before. The locations will be across the country but only in safe locations vetted by the GIZ Security Risk Management Office. How to apply Interested Bidders can request the tender documents in writing via email no later than Wednesday, June 18th, 2025 at 13:00 am (Beirut Local Time). Requests received after the specified deadline will not be considered. Please note that only bidders who officially request the tender documents within the stated deadline will be eligible to participate. Offers submitted by bidders who fail to comply with this requirement will not be taken into account. The email should be addressed to LB_quotation@giz.de with the subject line: Confidential Request for Tender Documents 83490602 Catering Services-Violence Prevention and MHPSS Rawabet The Tender Documents consists of the following: Terms of Reference (TOR) Annex1: Financial Offer Template (to quote your price) Annex2: Assessment Grid for eligibility check (to review) Annex3: Technical assessment grid (to review) Annex4: General Terms and Conditions (to sign and stamp) Annex5: Self-declaration of the eligibility for the award (To be completed, signed and stamped) Annex6: Code of Conduct (to sign and stamp) Clarifications For any inquiries regarding this tender, please submit a written email to LB_quotation@giz.de no later than Monday, June 16, 2025, at 14:00 ( Beirut local time). Inquiries received after the mentioned deadline will not be answered. Your email subject line should be: Confidential Clarification 83490602 Catering service - Violence Prevention and MHPSS Rawabet Offer Submission Deadline The deadline for submitting Offers is Thursday, June 19th 2025 at 23:59 oclock (Beirut Local Time). Submission Guidelines Offers must be submitted in PDF format via TWO SEPERATE EMAILS to LB_quotation@giz.de, as follows: 1. Email 1: Technical Offer with a Subject line: Confidential Company Name/Technical Offer / 83490602 Catering Service 2. Email 2: Financial Offer with a Subject line: Confidential Company Name/ Financial Offer / 83490602 Catering Service Evaluation Criteria The Technical Offer has a weighting of 70%, while the Financial Offer has a weighting of 30%. Minimum passing score for the technical assessment: 500 points. Bidders scoring below this threshold will be disqualified and will not proceed to the financial assessment stage. General Conditions The Offers must be submitted in English Language. The Offers must be signed, dated and stamped (Fill out Annex 1-Financial Offer Template) Financial Offers must remain valid for at least four months from the submission date. The Financial offer must be in USD only, including taxes. Applicants will not be reimbursed for their submitted Offers. The Contract currency is USD. The employer is not responsible for any currency fluctuation. Payment will be made via bank transfer to the contractors local bank account (fresh money). Additional conditions If you did not receive any notification in writing within four weeks after the submission deadline, it means your offer has not been accepted. You will not receive a separate rejection notice. Non-compliance with any requirements may result in the disqualification of your bid. If the contractor is not registered with the Ministry of Finance and does not hold an income tax number, GIZ reserves the right to deduct 8.5% from the invoiced amount. Only applications providing all required documents as per the Terms of Reference will be considered. N.B. For responds and inquiries kindly send your email to LB_quotation@giz.de GIZ mailbox receive size is capped at 25 MB. Documents exceeding the mentioned MB should be transferred via : Start (giz.de) (provide the password within your email) [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://daleel-madani.org/civil-society-directory/deutsche-gesellschaft-fur-internationale-zusammenarbeit-giz/calls/public-tender-announcement-nb-83490602-catering-services-trainings-and-workshops-provided
