Tenders Are Invited For Calibration And Corrective Maintenance For Drager Regard Gas Detection System At Dewa Hydrogen Building

Quotation are invited for Calibration and Corrective Maintenance for Drager Regard Gas Detection System at Dewa Hydrogen Building. CALIBRATION AND CORRECTIVE MAINTENANCE FOR DRAGER REGARD GAS DETECTIONSYSTEM AT DEWA HYDROGEN BUILDING# DEWA-CONFIDENTIALCALIBRATIO N AND CORRECTIVE MAINTENANCE FOR DRAGER REGARD GAS DETECTIONSYSTEM AT DEWA HYDROGEN BUILDING1. GENERAL REQUIREMENTS1.1 SITE SURVEY & ASSESSMENT# THE CONTRACTOR SHALL CONDUCT A COMPREHENSIVE SITE ASSESSMENT OF THEINSTALLED DRÄGER REGARD GAS DETECTION SYSTEM AT THE DEWA HYDROGENBUILDING PRIOR TO COMMENCEMENT OF THE CONTRACT.# THE ASSESSMENT SHALL INCLUDE: O EVALUATION OF SYSTEM FUNCTIONALITY.O C ALIBRATION REQUIREMENTS.O CONDITION OF GAS SENSORS, CONTROLLERS, POWER SUPPLIES, ALARMS, ANDDISPLAY PANELS.O IDENTIFICATION OF SPARE PARTS AND SYSTEM UPGRADE REQUIREMENTS (IFANY).# A DETAILED TECHNICAL REPORT AND LUMP-SUM QUOTATION CORRECTIVEMAINTENANCE, CALIBRATI ON, AND SPARE PARTS SHALL BE SUBMITTED FOLLOWINGTHE ASSESSMENT.1.2 CONTRACTOR QUALIFICATIONS# THE CONTRACTOR SHALL HAVE A MINIMUM OF FIVE (5) YEARS OF EXPERIENCE INMAINTAINING INDUSTRIAL GAS DETECTION SYSTEMS, WITH SPECIFIC EXPERIENCEIN DRÄGER REGARD SYSTEMS OR EQ UIVALENT.# THE CONTRACTOR MUST SUBMIT THE FOLLOWING: O VALID TRADE LICENSE ANDCERTIFICATIONS.O EVIDENCE OF OEM TRAINING OR CERTIFICA TION FROM DRÄGER.O SAFETY RECORDS AND REFERENCES FROM THREE (3) PREVIOUS CLIENTS.O LIST OF CERTIFIED GAS DETECTION CALIBRATION ENGIN EERS AND TECHNICIANS.1.3 CONTRACT DURATION# THE AMC SHALL BE VALID FOR TWELVE (12) MONTHS FROM THE DATE OF AWARD,WITH AN OPTION FOR RENEWAL BASED ON DEWA#S PERFORMANCE EVALUATION.1.4 COMPLIANCE AND REGULATIONS# ALL MAINTENANCE AND CALIBRATION WORKS MUST ADHERE TO: DEWA-CONFIDENTIALO DRÄGER MANUFACTURER#S RECOMMENDATIONS.O UAE FIRE & LIFE SAFETY CODE OF PRACTICE.O DUBAI MUNICIPALITY, CIVIL DEFEN SE, AND DEWA INTERNAL STANDARDS.# CALIBRATION CERTIFICATES SHALL BE PROVIDED.2. SCOPE OF WORK2.1 PLANNED MAINTENANCE / CALIBRATION / CORRECTIVE# TWO (2) SCHEDULED CALIBRATION VISITS PER YEAR SHALL BE CONDUCTED,ALIGNED WITH OEM SPECIFICATIONS.# PPM SHALL INCLUDE BU T NOT BE LIMITED TO: O VISUAL INSPECTION OF ALLSYSTEM COMPONENTS.O FUNCTIONAL TESTING OF SENSORS, RELAYS, AND ALARM DEVICES.O CALIBR ATION OF GAS SENSORS USING CERTIFIED CALIBRATION GAS CYLINDERS.O VERIFICATION OF SIGNAL TRANSMISSION TO BMS (IF APPLICABLE).O CLEANI NG OF SENSOR HEADS AND CONTROL UNITS.OINSPECTION OF CABLING, TERMINATIONS, AND POWER SUPPLY.# ALL MAINTENANCE ACTIVITIES MUST BE CA RRIED OUT IN THE PRESENCE OF DEWACIVIL DEPARTMENT STAFF AND DOCUMENTED USING SIGNED CHECKLISTS.2.2 EMERGENCY & BREAKDOWN MAINTENANCE # CONTRACTOR SHALL PROVIDE 24/7/365 EMERGENCY MAINTENANCE SUPPORT.# RESPONSE TIME REQUIREMENTS: O IMMEDIATE ACTION UPON NOTIFICATION .O ON-SITE MOBILIZATION WITHIN 3 HOURS FOR CRITICAL ALARMS OR SYSTEMFAILURE.# CONTRACTOR MUST: O TROUBLESHOOT AND ISOLATE FAULTY COM PONENTS.O REPAIR OR REPLACE DEFECTIVE SENSORS, CONTROLLERS, OR ACCESSORIES.O RE-TEST AND COMMISSION THE SYSTEM POST-REPAIR.O SUBMIT SIGNED INCIDENT AND RECTIFICATION REPORTS.2.3 SPARE PARTS AND CONSUMABLES# CONTRACTOR SHALL INCLUDE THE COST OF ROUTINE WEAR-AND-TEAR PARTS ANDCALIBRATION GASES IN THE AMC PRICE.DEWA-CONFIDENTIAL# ONLY GENUINE OEM DRÄGER PARTS AND CALIBRATION GASES SHALL BE USED.# A LIST OF RECOMMENDED CRITICAL SPARE PARTS SHALL BE MAINTAINED ANDREPLENISHED PROACTIVELY.# MAJOR REPLACEMENTS SHALL REQUIRE PRIOR DEWA APPROVAL.2.4 CALIBRATION CERTIFICATION# CALIBRATION SERVICES MUST BE PERFORMED USING TRACEABLE CALIBRATIONGASES WITH VALID CERT IFICATES.# CONTRACTOR SHALL PROVIDE CALIBRATION CERTIFICATES FOR EACH GASDETECTOR IN ACCORDANCE WITH APPLICABLE STANDARDS.# COPIES O F THE CALIBRATION CERTIFICATES SHALL BE SUBMITTED WITHIN 5WORKING DAYS OF EACH PPM VISIT.3. DOCUMENTATION & REPORTING# THE CONTRACTO R SHALL MAINTAIN A STRUCTURED DIGITAL RECORD SYSTEM(PREFERABLY MICROSOFT 365 SHARED FOLDER) WITH: O CALIBRATION SCHEDULESAND VISIT L OGS.O MAINTENANCE CHECKLISTS SIGNED BY DEWA.O CALIBRATION CERTIFICATES AND GAS CYLINDER BATCH RECORDS.O FAULT LOGS AND EMERGENCY RES PONSE REPORTS.O SPARE PARTS USAGE AND INVENTORY LIST.O ANNUAL MAINTENANCE SUMMARY REPORT WITH SYSTEM HEALTH AND UPGRADERECOMMENDATIO NS.O ESCALATION MATRIX FOR EMERGENCY ISSUES.4. PENALTIES FOR NON-COMPLIANCE NON-COMPLIANCE EVENT #PENALTY #EMERGENCY RESPONSE DELAY BEYOND 3 HOURS #5% DEDUCTION PER DELAYED HOURFROM HALF-YEARLY INVOICE #MISSED PPM VISIT #10% DEDUCTION PER MISSED VISIT FROM INVOICE #LATE SUBMISSION OF CALIBRATION CERTIFICATES #3% DEDUCTION PER DELAYEDSUBMISSION #NON-COMPLIANCE EVENT #PENALTY #USE OF NON-OEM PAR TS #10% PENALTY AND MANDATORY REPLACEMENT Qty: 1 STANDARD TERMS & CONDITIONS 1) Prices should be DDP delivery duty paid at DEWA stores. 2) Quotation to be submitted only in local currency U.A.E Dirhams 3) DEWA Standard payment terms is 30 days credit from the date of acceptance of material 4) No DEWA staff or his or her relatives up to third degree should have ownership or partnership in your company, and your participation in DEWA tenders / RFQs should not constitute a Conflict or perceived Conflict of Interest. Supplier Registration: https://srm.dewa.gov.ae/irj/portal/anonymous/regis Tender Link : https://srm.dewa.gov.ae/sap/opu/odata/sap/ZSRM_RFX_REG_BID_SRV/AttachmentSet(2332501238)/$value

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