Digitization Of Files Provision Of Scanning Services Of Physical Documents From The City Council, Covering Collection (If Necessary), Preparation, Digitization, Treatment, Indexing, Storage And Return. Technical Specifications Of Scanning: • Scanning Type: Black And White, Shades Of Gray Or Color, According To The Nature Of The Document. • Minimum Resolution: 300 Dpi (Minimum Standard For Preservation And Readability); May Reach 600 Dpi For Documents With Technical Or Graphic Details • Output Format: Pdf/A (Iso 19005) - Specific Format For Long -Term Preservation • Identification And Indexing: Documents Should Be Organized By: • Documentary Type (Eg Contracts, Minutes, Legislative, Financial Processes, Etc.) • Process/Document Number • Responsible Organ/Sector: 100% Of The Images Must Be Verified As To The Images Readability And Integrity. The Contractor Must Have Version And Backup Control • Delivery: • Folders Organized By Folders Per Year/Type. • Copy In 2 External Hard Drive Or 2 Ssd Provided By The Contractor • Image Treatment: Cutting, Alignment And Removal Of Dirt Or Stains, Without Impairing The Integrity Of The Original Content • Physical Handling Of Documents: Responsibility Of The Contractor Using Ppe And Care With Fragile Or Historical Documents. Confidentiality: All Professionals Involved Must Sign A Term Of Confidentiality. The Contractor Should Ensure Information Security Throughout The Process • Applicable Technical Standards: • Abnt Nbr Iso/Iec 27001: 2013-Information Security. • Abnt Nbr Iso 15489-1: 2016-Archival Document Management • Abnt Nbr 5987: 2021-Document Digitization-Image And Process Requirements • Abnt Nbr Iso 19005 (Pdf/A) Long Term. • Conarq Resolution No. 40/2014 - Guidelines For Digitizing Archival Documents • Law No. 12,682/2012 (Amended By Law No. 13,874/2019) - Provides On
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