Request for Proposal For Provision Of Design, Optimization And Execution Of Plastic Material Recovery And Transformation Services

Request for proposals for Provision of Design, Optimization and Execution of Plastic Material Recovery and Transformation Services in the Republic of Mauritius Closing Date: 11 Apr 2025 Type: Consultancy Request for Proposals (RfP) PROVISION OF DESIGN, OPTIMIZATION AND EXECUTION OF PLASTIC MATERIAL RECOVERY AND TRANSFORMATION SERVICES IN THE REPUBLIC OF MAURITIUS IUCN Eastern and Southern Africa Regional Office, Mauritius IslandPlas Project, Coastal and Ocean Resilience (COR) Programme RfP Reference: IUCN-2025-04-P04772-03 Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement. 1. REQUIREMENTS A detailed description of the services and/or goods to be provided can be found in Annex 1. 2. CONTACT DETAILS During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal. IUCN Contact: [email protected] 3. PROCUREMENT TIMETABLE 3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2). DATE-ACTIVITY 3 April 2025-Publication of the Request for Proposals 5 April 2025-Deadline for expressions of interest 7 April 2025-Deadline for submission of questions 8 April 2025-Planned publication of responses to questions 11 April 2025-Deadline for submission of Proposals (Submission Deadline) 18 April 2025-Clarification of Proposals 21 April 2025-Planned date for contract award 24 April 2025-Expected contract start date 3.1 Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above, in 3.1. This will help IUCN to keep you updated regarding the procurement. 4. COMPLETING AND SUBMITTING A PROPOSAL 4.1 Your Proposal must consist of the following four separate documents: Signed Declaration of Undertaking (see Annex 2) Pre-Qualification Information (see Section 4.3 below) Technical Proposal (see Section 4.4 below) Financial Proposal (see Section 4.5 below) Proposals must be prepared in English. 4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool. IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission. 4.3. Pre-Qualification Criteria IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document. No.-Pre-Qualification Criteria 1. Three relevant references of clients similar to IUCN or similar work undertaken 2. Confirm that you have all the necessary legal registrations to perform the work 3. State your annual turnover for each of the past 3 years 4. How many employees does your organisation have who are qualified for this work? 4.4. Technical Proposal The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column). Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCNs discretion. Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCNs approval. IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance: No.-Description-Information to provide-Relative weight 1.Firm qualifications and experience that is relevant for the achievement of the required tasks-20% Description of the firms work experience that is relevant to the tasks within the scope of this contract. 2. Technical quality of the proposal-60% Clear, concise, and compelling description of how the firm will undertake and deliver the work, including (but not limited to): Number of years of experience in the plastic waste management sector. Context of existing plastic waste collection network or access to such network. Context of existing plastic waste material transformation capacity (equipment, machinery, transportation, land, etc) or access to facilities. Existence and access to a network of informal sector actors engaged in material recovery to whom your firm is affiliated. Description of approach and methodology on how you will contribute to meeting the objectives outlined in Annex 1, and importantly significant contribution to achievement of outcomes (i) and (ii) of the project. Proposed work plan to deliver required actions and results (Annex 1). Composition, caliber and qualifications of team members in your firm. Budget required to deliver the expected outputs and results. References and/or recommendations from similar undertakings. 3. Feasibility and quality of the proposed workplan-20% Gannt chart detailing activities to be implemented and respective timelines, as well as delivery of technical products. TOTAL- 100% 4.5. Financial Proposal 4.5.1 The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety. 4.5.2. Prices include all costs Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal. 4.5..3Applicable Goods and Services Taxes Proposal rates and prices shall be exclusive of Value Added Tax. 4.5.4. Currency of proposed rates and prices All rates and prices submitted by Proposers shall be in Mauritian Rupee. 4.5.5. Breakdown of rates and prices For information only, the price needs to be broken down as follows: No.-Description-Quantity-Total Price 1. Stakeholder and beneficiary engagement costs related to engagement of key stakeholders, including government institutions, informal waste sector actors, formal sector actors, etc 2. Material recovery network operations costs related to the design, equipping and operationalisation of a robust network for plastics material collection and recovery, including environmentally safe storage (aligned with target minimum number of beneficiaries and tonners for collection outlined in the Terms of Reference). 3. Labour, wages and material fees costs related to wages and fees towards remuneration of informal waste sector actors engaged in recovery and delivery of plastic material via the network for ultimate transformation, conversion (aligned with target minimum number of beneficiaries outlined in the Terms of Reference). 4. MRF operations costs related to establishing a new MRF facility or upgrading, maintenance, improvement of an existing MRF facility. 5. Material transformation (recycling, upcycling, etc) running costs related to transformation and conversion of plastic material (aligned with target tonnes for recycling, upcycling, as outlined in the Terms of Reference) 6. Trainings costs related to organization of capacity building, awareness programmes and training activities targeted at informal waste sector actors, internal firm staff, municipality officials, community actors etc, and of participation in relevant local sector fora. 7. Any costs associated with monitoring, reporting and data management/tracking of indicators. 8. Any other costs not covered above. 9 10 TOTAL 4.6.Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation. 4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline. 4.8. Withdrawals and Changes You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline. 5. EVALUATION of PROPOSALS 5.1. Completeness IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further. 5.2. Pre-Qualification Criteria Only Proposals that meet all of the pre-qualification criteria will be evaluated. Tender Link : https://reliefweb.int/job/4143847/provision-design-optimization-and-execution-plastic-material-recovery-and-transformation-services-republic-mauritius