Tenders Are Invited For Acquisition Of A Commitment Card Or Electronic Solution

This Is Not A Prior Notice, A Contract Notice Or A Request For Tenders, But About Launching A Notification Market Dialogue As Part Of The Planning Planning. The West-Uusimaa Welfare Area Is Planning A Tendering For The Procurement To Renew The Commitment Process By Means Of A Commitment Card Or An Electronic Solution. The Purpose Of This Request Is To Consult The Ready -Made Solutions For Service Providers On The Market. Based On The Responses To The Request For Information, The Welfare Area Is Planning To Organize Market Dialogues At The End Of February / March 2025. What Is The Commitment? With The Commitment, The Welfare Area Undertakes To Pay The Customer The Cost Or Part Of The Service Of A Particular Product Or Service. The Recipient Of The Commitment (Supplier Or Service Provider) Is Billed By The Welfare Area. The Commitment Shall Indicate Its Intended Use, Amount, Validity, And Personal Identifiers Of The Commitment Client (Name And Personal Identification Number). The Commitment Is Usually Not Tied To A Specific Supplier. The Commitment Will Not Be Refunded And The Payment Shall Not Be Exceeded Unless The Person Paying The Excess Of The Goods To The Supplier Or The Service Provider. Payment Commitments Can Be Granted, For Example, For The Following Expenditure: O Food Home Appliances, Furniture For The Cost Of Glass Glass Cost Healthcare. Travel Document Passport, Id Card Or Similar Document Heating Costs (Oil And Trees) O Moving Expenses Rental Security In The Current Status Of The Home Insurance Commitment Process, 47,000 Purchases Related To Payment Commitments Are Dealt With. The Number Is More Than One Fifth Of All Purchasing Invoices In The Welfare Area, And The Processing Of Commitment Invoices Is Currently Binding A Great Deal Of Time For Workers In The Welfare Area. Payment Commitments Are Drawn Up In The Customer Information System. The Customer Is Made A Decision On The Aid And Commitment. Commitments Are Printed On Paper, Signed And Given Or Sent To The Customer. The Commitments For Housing Services Are Sent Directly To The Service Provider In An Encrypted Email And Some Will Be Sent By Letter Mail. The Id Or Other Identification Of The Commitment Can Be Transferred From The System To The Economy System. The Printed Paper Goes With The Customer To The Supplier Or Service Provider. The Paper Contains Confidential Information, So It Is Essential That The Paper Is Carefully Processed At Each Stage Of The Commitment Process. There Is A Risk Of Abuse Of Paper. After Using The Commitment, The Supplier Or Service Provider Will Send The Invoice To The Welfare Area. The Invoice Reference Is Made As A Commitment Number And The Commitment Is Attached. The Invoice Is Automatically Allocated In The Purchase Invoice Recycling System In The Welfare Area, Automatically From The Customer Information System To The Payment Commitment Number Brought To The Purchase Invoice Recycling System. The Invoice Receives The Payment Of The Commitment Number Based On The Information. And/Or The Invoice Is Directed To The Right Inspector And The Approved By The Invoice. It Is Difficult To Build A Target Automation On The Reference Information On Paper, As There Are Many Stages In The Process Where The Targeting Information Is Re -Recorded. Process Deviations Occur In The Form Of A Commitment In The Form Of A Commitment: The Reference Information Is Not Remembered To Be Attached To The Commitment, The Supplier Or Service Provider Does Not Remember To Put The Commitment To The Invoice Or The Correct Reference To The Invoice Or Incorrectly. When The Reference Information Is Wrong, The Invoice Is Not Automatically Targeted, But Must Be Manually Resolved And Targeted. In Addition, If The Attachments Of The Invoice Are Missing A Copy Of The Commitment, It Is Difficult To Identify The Invoice As Part Of The Welfare Area. Information On The Use Of A Commitment Should Be Transferred To The Customer Information System, But This Is Not Always The Case. The Current Process And Its Problem Areas In Two Different Customer Information Systems Are Described In The Attachment Of This Request. After The Payment Commitment Objective Mode In The Target Status Of The Payment Process, The Communication System Is Transferred Or Downloaded To Payment Cards Or Other Payment Instrument. A Payment Card Or An Electronic Commitment Will Be Handed Over In The Service Situation Or Could Be Mailed Or Otherwise Passed To The Customer. The Commitment Can Be Trimmed And The Purchase Can Only Be Made So That The Person Is Identified. Limitations Would Include, For Example, The Amount, The Industry/Supplier, The Supply Or Service Group And The Service Time. The Customer Pays A Payment Card Or Other Payment Card According To The Commitment. The Commitment Will Not Be Refunded And The Fee May Not Be Exceeded Unless The Person Pays The Excess To The Supplier Or The Service Provider. The Payment Material Is Electronically Transferred To The Welfare Area. Payment Data Can Be Combined With A Commitment Decision And The Payment Material Is Automatically Obtained By The Decision. The Customer Information System Would Be Transferred To The Use Of The Commitment To The Use Of The Commitment. Other Systems Reference In Particular To Customer And Patient Information Systems And Financial Systems (Recycling, Accounting, Operator Services). The Solution Must Not Be A Supplier -Specific (Eg A Specific Retail Groups Own Payment Instrument), But Must Be Available To Different Suppliers Or Service Providers. The Goal Is A Cost -Effective Process Where Information Passes Intact Between Systems And Is Secure. All Welfare Areas Deal With Commitments. Thus, The Development Of The Commitment Process Has Identified Synergies At The National Level. The Welfare Area Of ​​The Market Directors-Uusimaa-Uusimaa Is Mapping The Solutions And Services On The Market For The Development Of The Above Process Through This Request For Information. Possible Market Dialogue Based On This Request Is Planned To Be Held At The End Of February / March With Potential Suppliers. Market Dialogue Is Arranged Remotely, And Invitations And More Detailed Dates Are Sent To Service Providers Selected In The Well -Being Area On The Basis Of This Request For Information. Please Indicate Your Interest In Participating In Market Dialogue No Later Than 26.2.2025 At 3 Pm By Email To [email protected]. The Subject Of Enrollment Should Be: Participation In The Commissioning Process Market Dialogue Include The Company Name, Contact Person Name, Telephone Number And Email Address In The Registration. The Presentation Of Your Solution Must Be Attached To The Registration. The Presentation May Be, For Example, A Pdf File Or A Powerpoint Presentation.