Quotation Are Invited For Provision Of Accommodation, Conference Facilities And Services

Quotation are invited for Provision of Accommodation, Conference Facilities and Services for Pacific Regional Retreat & Regional Workshop in Fiji, 26 Feb - 1 March 2025. The Service Provider shall, without delay, confirm the receipt and submit revised prices or confirm that the original prices will apply for the next 3 months. The Service Provider has no right to compensation if such an extension has not been effectuated. Dates for Venue Hire: Hire of conference room for 40pax o 26 Feb: ½ day (Lunch and afternoon tea) o 27 28 Feb: Full day Accommodation o 26 28 Feb: Accommodation for 40pax (3 nights) o 1 March: Check-out DETAIL OF SERVICE: i) Conference Facilities o Hire of conference facilities for 40pax (CABARET Style) o 26 Feb: ½ day (PM) o 27 & 28 Feb: Full day - Refreshments for morning tea, lunch & afternoon tea o 26 Feb: Lunch & afternoon tea o 27 & 28 Feb: Morning tea, lunch & afternoon tea - Lunch to be provided in a separate area different than the conference room, please specify options and send pictures - Provide AV system, projector with HDMI cable long enough for the laptop to be connected, screen (specify the size in the quotation and pictures), and independent event exclusive Wifi - At least 2 x cordless mics, podium with lectern, etc - Provide stationery (notepads, pens) - 5 to 6 flipchart stands with paper - 1 whiteboard with markers - Provide mints and water - Power boards and electric cords for laptops at the tables ii) Function - Dinner function for 40pax on Thursday 27 Feb - Set-up to be in a separate area from the common dinner area - ½ day of teambuilding activities including materials iii) Accommodation - 26 Feb 1 March: Accommodation for 40pax inclusive of breakfast (3 nights) - 26 & 28 Feb: Include dinner voucher for 40pax including beverages - 1 March: Late check-out (around lunch time) - Individual standard rate rooms, only next level rooms can be applied after standard level rooms have been exhausted - Rooms must have working AC iv) Rooming Requirements - Check-in: 26 February 2025 - Check-out: 1 March 2025 - # of Rooms: 40 HOW TO OBTAIN THE DOCUMENTS: Documents can be accessed via the e-Green Procurement Portal by selecting View Details on the relevant notice and then clicking the Tender Application button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information. ONLINE TENDER MANAGEMENT: Once in the Tender Management Area for the tender, there are five possible tabs: Tender, `Tender Documents`, Correspondence, Clarifications and History. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading Tender Documents Received where you will be able to view / download the documents. OPTING IN & OPTING OUT: Please note that you may be required to Opt In before you can start populating your response. The Opt Out functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to Opt In at any time during the tender process if you initially decided to Opt Out. SUBMITTING YOUR RESPONSE VIA THE PORTAL: Please note that you may be required to Opt In to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e., specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI. Please read Instructions on How to submit the Proposal. Tender Link : https://in-tendhost.co.uk/gggi/aspx/Tenders/Current

Refer document

FileName	File Description
Global Tender Document	Tender Notice