Invitation To Market Dialogue: Procurement Of Development Projects And Information Systems Lifecycle As Well As Unit Risk Management System

This Document Is Not A Procurement Announcement Or A Request For Tender, But An Announcement About The Initiation Of A Market Dialogue. The Purpose Of The Market Dialogue Is To Map The Life Cycle Of Development Projects And Information Systems As Well As Questions Related To The Procurement Of The Units Risk Management System From Potential Suppliers And Service Providers. Not Participating In The Market Dialogue Does Not Prevent Participation In A Possible Tender. The Market Dialogue Does Not Oblige The Kymenlaakso Welfare District To Carry Out The Actual Bidding Process. The Answers Given In The Market Dialogue Become Public When A Decision And An Agreement Are Made In The Possible Acquisition Related To The Matter (Julkl 6§). If, On The Basis Of The Mapping, It Is Decided That No Contracts Will Be Made At All, The Documents Will Become Public Upon The Signature Of The Aforementioned Decision. If The Respondents Answers Contain Business And Professional Secrets Or Other Confidential Information, The Parts Of The Answer In Question Must Be Identified And Submitted In A Separate Appendix Marked As Confidential. Market Dialogue Does Not Bind Either Party. Decisions On The Way To Proceed And The Organization And Execution Of A Possible Tender Are Made In Accordance With The Procedures And Regulations For Public Procurement After The Information Request Procedure. Respondents To Market Dialogues Are Not Compensated For Making A Request For Information Or For Participating In Possible Market Dialogues. Market Dialogues Are Carried Out As Supplier-Specific Discussions. The Kymenlaakso Welfare Area Reserves The Right To Choose The Companies To Be Invited To The Market Dialogue (2–4 Companies) According To Which Company Best Meets The Procurement Needs Of The Welfare Area. Interest In The Acquisition Is Requested By Responding To This Request For Information Via The Tender Service By Monday 9 December 2024 At 16:00. We Are In Contact With All Parties That Have Expressed Interest. We Hope That The Contacting Parties Have 2 To 4 References Of Similar System Deliveries From The Past Five Years. The Offered Solution Must Be A System In Production Use, A System In The Development Phase Will Not Work. You Can Express Your Interest In The Time That Suits You In The Answer To The Request For Information. Supplier-Specific Discussions Will Take Place In Week 3 Of 2025. Objectives: The Aim Of The Market Dialogue Is To Map: - Potential Service Providers - Solution Options Or Service Implementation Methods On The Market And - Pricing Models And Cost Levels Of Solution Options. Based On The Answers Received, The Current Situation Is Mapped. In Addition, The Kymenlaakso Welfare Area Can Request More Detailed Information About The Systems And/Or Services Presented In The Market Dialogues. The Information From The Answers Can Be Used In Preparing The Final Tender Request. Objective: In The Plans For A Possible Future Tender, The Kymenlaakso Welfare Area Is To Acquire (1) A Saas Service For The Acquisition Of A System For The Life Cycle Of Development Projects And Information Systems And The Risk Management Of Units, And The Procurement Covers System Delivery, Continuous Support And Maintenance Of The System, Further Development Of The System And Other Expert Services Related To The Use And Development Of The System. Agreements On Delivery And Other Services Will Be Made Separately With The Organization, If The Procurement Proceeds. For The Needs Of Different Types Of Development Projects, A System Package Is Available For Purchase, Which Includes The Following Tools: Management Of Development Ideas: Intended For The Management Of Development Ideas And Project Blanks. In The Application, The Necessity Of The Development Idea Is Evaluated, The Idea Is Scored And Its Life Cycle Costs Are Estimated. Projects And Small Development Sites Are Created From The Selected Development Ideas. Processed Development Ideas Are Archived. Project Management: Intended For Project Management. External Suppliers Can Also Log Into The Application. The Application Manages The Projects Goal, Limitations, Human Resources, Finances, Risks, Changes, Reports Progress, Describes Dependencies, Documents Gate Decisions And Other Key Plans Of The Project, Such As: Project Plan, Communication Plan, Final Report, Handover To Maintenance. Application Lifecycle Management: Intended For Application Lifecycle Management. Contains Contact Information For Support Services, Technical Contact Persons, Main Users And Other Key Contact Persons. Processes And User Groups Served By The System Are Described In The Application. From There You Can See The Validity Periods Of The Contracts And Classify E.G. System Criticality. The Application Shows The Systems External Integrations And Other Dependencies To Other Systems. Management Of Small Development Works: Intended For Managing Small Development Needs Of Ongoing Services. The Application Is Similar To The Project Management Tool, But Contains Reduced Functionalities That Have Been Developed For The Needs Of Continuous Services. Special Data Protection And Information Security Requirements Apply To The Procurement Of Development Projects And The Life Cycle Of Information Systems And The Risk Management System Of Units. The Subscriber Must Have The Right To Security-Audit The Environments. The Object Of The Procurement Will Be Specified In The Request For Tenders, If The Tender Is Carried Out. We Ask Potential Service Providers To Answer The Following Questions In Advance And Upload The Answer To The Tender Service: -We Ask To Add At Least More Information About The Different Types Of System Components Implemented For The Needs Of Development Projects As Defined In The Description Of The Procurement Object. -Information Security And Cyber Security Statement -Description Of System Implementation And Schedule Proposal -Description Of The Process Of System Version Updates