Quotation Are Invited For Conference Services

Quotation are invited for Conference Services 0 Breakfast (State if Complementary) 001 Conference Hall that can Accommodate More Than 40 Persons 1 4 002 Break out Rooms/Spaces for Small Group Discussions 1 3 003 Standard Rooms Standard Rooms 40 4 004 Morning Tea/Coffee Breaks with Assorted Snacks 40 3 005 Afternoon Tea/Coffee Breaks with Assorted Snacks 40 3 007 Lunch 40 4 008 Dinner Dinner 40 3 4 009 Dj for One Night 1 1 010 Decoration 1 1 A. Statement of Work/Description of Requirements Peace Corps Liberia requires a conference facility outside Monrovia city but not more that 205miles from Monrovia with the following requirements: 40 Rooms that can accommodate 40 participants for 4 nights. Rooms must include a bathroom with shower/tub, air conditioning. 2 participants will check in on Monday, November 11, 2024, 38 Participants will arrive the afternoon of Tuesday, November 12 and check in. All 40 participants will check out the morning of Saturday, November 16, 2024, after breakfast. Conference Room = with Adequate Tables and Chairs for 40participants; to be available 24 hours a day during the contract period; Including Audio-Visual Equipment (Projector, Large Screen, Two Microphones, Speakers), flip charts, notebooks, and pens. Daily Cleaning Service at Approximately 6:00pm, and 2 Bottled Waters for Consumption by Conference Participants throughout the day. Page 2 of 5 OCFO/ACM May 2021 Breakout Rooms = small conference room that can hold up to 5 breakout sessions or other space (terrace, patio, etc.) with enough space to accommodate 5 breakout sessions of up to participants each; to be available 24 hours a day during the contract period DJ = to facilitate Award Ceremony on the last night of the conference. Decoration services for the night of Friday, November 15, 2024 Daily Cleaning Service for the conference rooms at Approximately 6:00pm Provide all meals on time for up to 40 participants. Breakfast, lunch, and dinner should include at least 30% vegetarian options. Breakfast = Buffet including Bottled Water, coffee, tea, and juice or soft drinks. Morning Tea and Snack Break Served at Approximately 10:30am. Includes Water, Soft Drinks, Coffee, and Tea Plus Assorted snacks. Lunch = Meal with Vegetarian and Non-Vegetarian Options with appetizers, Bottled Water, Juices, and Soft Drinks; Afternoon Tea and Snack Break = Water, Soft Drinks, Coffee, and Tea Plus Assorted Snacks; Served at Approximately 3:00pm Dinner = Meal with Vegetarian and Non-Vegetarian Options with appetizers, and desserts; Including Bottled Water, Juices, and Soft Drinks Place of Performance and Required Work Schedule: Place of performance could be in Nimba or Bong Counties, Liberia The period of performance for this conference shall start on 11 NOV 2024 and end 16 NOV If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1Vendor Quotation Form by email OR in person to: Name: Director of Management and Operations Address: Peace Corps Liberia, 11th Street (Sea Side) Sinkor E-mail : [email protected] Quotations are due no later than 4:00pm on Thursday, September 26, 2024. Late quotations shall not be accepted. Quotations must be submitted with a menu list for breakfast, lunch, dinner and tea/coffee breaks. Written questions about this Request for Quotation (RFQ) should be sent in the same way to the individual noted above in advance of the RFQ due date. No phone calls will be received. Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor. Tender Link : https://www.emansion.gov.lr/opportunities/opportunities/procurement-notices