Bids Are Invited For Marketing And Event Coordinator

Marketing And Event Coordinator . Mployment Opportunity Marketing And Event Coordinator Town Of Mayerthorpe Is Presently Seeking A Full-Time Fixed Term Contract Marketing And Event Coordinator Responsible For Establishment Of The Inaugural Mayerthorpe Agri-Food And Investment Trade Show. Reporting To The Economic Development & Communications Specialist, This Position Coordinates The Trade Show’S Various Marketing And Event Components. This Coordinator Will Have Previous Trade Show Experience, Knowledge In The Agri-Food Industry, And Is Passionate About Event Planning And Coordination. Position Summary  Identify The Objectives Of The Event And Determine The Requirements That Must Be Met To Accomplish Those Objectives (For Example, Facilities And Services)  Meet With Trade And Professional Associations And Other Groups To Promote Conference, Convention And Trade Show Services, And Research Potential Sponsors  Meet With Sponsors And Organizing Committees To Plan The Scope And Format Of Events, Establish And Monitor Budgets, Review Administrative Procedures And Discuss Progress  Coordinate Services (For Example, Accommodation And Transportation For Participants, Catering, Signage, Displays, Translation Services, Audiovisual Equipment, Printing, Security) And Deal With Any Problems That Arise  Coordinate Decor Design And Special Effects  Develop Crowd Management And Risk Management Systems  Plan Set Up And Tear Down Procedures  Plan Entertainment And Social Gatherings For Participants  Receive And Process Registrations  Hire, Train And Supervise Volunteers And Support Staff  Negotiate Contracts For Services, Approve Invoices, Maintain Financial Records, Prepare Or Review Final Billing For The Event And Prepare Final Grant Reports  Developing Or Helping To Develop A Plan, Program Or Agenda  Identifying The Event Elements, Determining Logical Sequencing And Developing Efficient Schedules  Selecting Sites And Coordinating Building And Property Services (For Example, Audiovisual And Technical Details, Decorations, Seating)  Preparing Strategies To Ensure That The Event Site Complies With All Required Legislation And Regulations, Including Those Related To Health And Safety  Sourcing Speakers And Entertainment Options  Selecting Menus That Meet The Events Budgetary Requirements For Pancake Breakfast, Vendor Meet & Great.  Organizing Transportation, Security And Emergency Services  Marketing The Event And Promoting Sponsorships  Negotiating Rates With Suppliers, Controlling Expenses And Administering Financial Procedures  Identifying And Selecting Appropriate Registration, Admission Controls And Guest Greetings System For An Event  Designing And Implementing Public Relations Campaigns  Recruiting, Training And Motivating Staff Or Volunteers  Preparing And Distributing Event Minutes  Prepare Survey, Distribute, And Compile Results Hours Of Work Are Based On 7 Hrs Per Day 35 Hrs Per Week. Extended Work Hours, Evenings And Weekends, Leading Up To And During The Trade Show Event. Overtime Hours Are Paid At 1.5X After 8 Hours Or 44 Hours Per Week, Whichever Is Greater, In Accordance With Alberta Provincial Employment Standards. This Fixed Term Contract Position Begins June And Ends September. Qualifications And Skills  Minimum 1 Year Post Secondary Degree Or Certification In Marketing, Communications, Public Relations, Events Management, Business Administration, Or Other Related Fields.  Ability To Network, Develop And Maintain Strong Relationships With Stakeholders And Team Members.  Project Management Experience Is An Asset.  Proficient In Spoken And Written English.  Strong Communication Skills And Is A Punctual, Meticulous, And Reliable Leader.  Proficient In Using Microsoft Publisher, Microsoft Office, And Microsoft Applications.  Proficient In Web Development And Social Media.  Detail Oriented Approach With The Ability To Work Under Pressure To Meat Deadlines. Applicants Should Own A Vehicle, Be In Good Physical Condition To Perform Manual Labour, Able To Lift Up To 50Lbs, And Be Mobile For 8+ Hours. Fixed Term Contract Length Is 4 Months. Pay Is $22.50 Per Hour. For Full Position Summary, Please Contact The Town Of Mayerthorpe. Applications Can Be Submitted To The Above Address Or E-Mailed To: [email protected] To The Attention Of Economic Development & Communication Specialist. Application Deadline Is Friday, May 24, 2024.