Bids Are Invited For Gravel Crushing 2024

Gravel Crushing 2024 . Request For Proposal The Municipal District Of Peace No.135 (Hereafter Referred To As The Md) Is Requesting Detailed And Comprehensive Proposals For The Following: 1. General Terms And Conditions Bidders Are Invited To Submit A Proposal For The Provision Of Services As Set Out In This Request For Proposal (Rfp) Document. 1.1 The Rfp Will Be Conducted With The Objective Of Maximizing The Benefit To The Md While Offering Bidders A Fair And Equitable Opportunity To Participate. The Md Will Analyze All Proposals At Its Own Discretion. The Proposal That Can Best Financially Benefit The Md Will Be Given First Consideration. 1.2 Bidders Are Advised To Pay Careful Attention To The Wording Used Throughout The Rfp. Failure To Satisfy Any Term Or Condition May Result In An Unacceptable Proposal. 1.3 Bidders Submitting A Proposal Are Deemed To Have Accepted The General Terms And Conditions Indicated In This Rfp. 1.4 This Rfp Does Not Commit The Md To Awarding A Contract Or To Pay Any Costs Incurred In The Preparation Of A Proposal. 1.5 The Monitoring Of The Services, Which Will Include The Inspection Of The Services, Will Be Performed By The Md, Or Its Designate Representative, At A Frequency Determined By The Md In Its Sole And Unfettered Discretion. 1.6 Proposals Received After The Deadline Will Not Be Accepted Or Considered And Will Be Returned Unopened To The Bidder. The Md Is Not Responsible For The Timeliness Of Documents Delivered To The Md. 1.7 The Successful Bidder Must Supply A 10% Bid Bond Or Letter Of Credit Within Seven Days Of Notification Of The Contract Award. 1.8 The Municipal District Will Have The Mining Area Cleared And Stripped Prior To Crushing Commencing. 1.9 Testing Shall Also Be Performed By The Md Or Its Designate, At A Frequency Deemed Necessary By The Public Works Foreman. The Contractor Shall Adjust And Modify Aggregates As Required To Meet Specification Requirements. The Md Reserves The Right To Reject Any Material That Does Not Meet The Designation 4 Class 20 Specifications. 1.10 The Crushing Component Must Be Completed In Its Entirety By June 30Th, 2024 And The Contractor Will Provide To The Md A Proposed Crushing Schedule. Submission Instructions 2.1 Submissions Will Be Accepted Digitally In Pdf Format By Email To [email protected] Or In Hard Copy By Mail Or In Person. Proposals Must Be Submitted By 1:00 Pm Mountain Standard Time April 8, 2024. 2.2 The Package Or Email Must Be Clearly Marked: Rfp: Mdp202401 Gravel Crushing Including The Bidder’S Name And Address. Attention To: Margaret Mcclarty, Cao Municipal District Of Peace No.135 5240 - 52 Ave, Po Box 34 Berwyn, Ab T0h 0E0 Email: [email protected] Phone: (780) 338-3845 2.3 All Inquiries Related To This Rfp Should Be Directed By Email Only Prior To The Deadline To [email protected]. Inquiries And Responses May Be Recorded And Distributed To All Proponents At The Discretion Of The Md. 2.4 Proposals May Be Revised By Written Amendment, Delivered In A Sealed Envelope Or Via Email, At Any Time Prior To Deadline. 3. Scope Of Work 3.1 Crushing Of Gravel In The Amounts And From The Locations Stipulated In The Following Chart; Name Of Pit Location Of Pit Amount Crush Sizes Quinney Pit Sw25-83-25-W5 50,000 Tonnes 420 Brownvale Pit Sw3-82-26-W5 50,000 Tonnes 420 Grimshaw Pit Sw33-83-23-W5 24,000 Tonnes 420 3.2 Supply Equipment To Crush And Stockpile The Gravel Aggregate Consistent With The Stipulated Schedule. Elimination Of Fines Will Be Required And Placed In A Separate Stockpile. Crushed Gravel Must Be Stockpiled With A Conveyor And It Must Be Scaled. 3.3 Conduct Quality Control Testing On The Crushed Gravel Aggregate Being Produced To Ensure That The Crushed Gravel Aggregate Meets The Required Materials Specification. 3.4 Conduct Sieve Test Analysis On A Daily Basis Using A Qualified Tester At His Own Expense And Must Provide The Md With A Copy Of The Results Within 24 Hours Of The Sample Being Taken. 4. Specifications 4.1 Crushed Aggregate Produced Shall Comply Fully With The Specifications Outlined Herein, And The Contractor Shall Recognize And Satisfy Himself As To The Type And Amount Of Work That May Be Necessary To Produce The Material Required. The Contractor Shall Be Fully Responsible For Changing, Adjusting, And/Or Modifying His Crushing Operations, As May Be Required, To Ensure That The Crushed Gravel Aggregate Specification Requirements Are Met. 4.1.1 The Crushed Gravel Aggregate Shall Be Composed Of Sound, Hard, And Durable Particles Of Sand, Gravel And Rock And Shall Be Free Of Elongated Particles, Injurious Quantities Of Flaky Particles, Shale, Organic Matter, Clay Lumps, And Any Other Foreign Matter, Meeting The Gradation Specifications Outlined Herein. 4.2 The Stockpile Is To Be Placed On A Solid Base In A Location As Directed By The Md’S Public Works Foreman. The Area Around The Stockpile Is To Be Level, Free Of Debris, And Easily Negotiable For Gravel Hauling Trucks, Under Their Own Power. There Shall Be An Efficient And Effective Truck Turn Around Area, In Close Proximity To The Stockpile. 4.3 The Height Of The Stockpile Must Not Exceed A Safe Level When Gravel Is Being Removed From The Pile. 4.4 The Md Reserves The Right To Direct Its Own Forces To Haul Aggregate Directly Off The Crusher Or From The Stockpile. The Contractor Will Make Every Attempt To Accommodate This Work. 5. Schedule Of Events Request For Proposal Issued March 14, 2024 Proposal Submission Deadline April 8, 2024 Proposal Opening April 8, 2024 Report To Council For Approval April 9, 2024 Contractor Notified, Contract Execution April 10, 2024 Definitions 6.1 Bidder: Shall Mean Any Individual, Partnership Or Corporation Submitting A Proposal For The Work Contemplated, Acting Directly Or Through A Duly Authorized Representative. 6.2 Contract: Shall Mean The Written Agreement Covering The Performance Of The Work And The Furnishing Of Labour And Equipment For The Completion Of The Work And Shall Include, Without Limiting The Generality Of The Foregoing, A Copy Of Rfp #Mdp202401. 6.3 Contractor: Shall Mean The Person Agreeing To Perform The Work Set Out In The Contract. 6.4 Owner: Shall Mean The Municipal District Of Peace No. 135. 6.5 Public Works Foreman: Shall Mean The Person Holding The Position Of Public Works Foreman In The Md, Or His Authorized Representative. 6.6 Work: Shall Mean All Or Any Part Of The Work To Be Performed Under The Contract, Whether Complete Or Incomplete, As Originally Set Forth Or As Revised By The Md And Any Or All Of The Equipment And Labour Supplied By Or For The Contract. 6.7 Implied Provisions In The Contract: • Words Imparting Male Persons Include Female Persons And Corporations. • Word In The Singular Include The Plural And Words In The Plural Include The Singular. • The Applicable Law Shall Be The Law Of The Province Of Alberta. • Time Shall Be Of The Essence. • Headings And Subheadings Are Not Substantive And Are Inserted For Convenience Of Reference Only. 7. Instructions To Bidders A. Bidders Shall Carefully Read The Rfp Documentation And Submit Proposals Subject To All Conditions Contained In The Proposal Documents. Bidders Shall Make All Investigations Necessary For Estimating As To The Conditions Under Which Work Must Be Carried Out And Its Nature And Location. The Submission Of A Proposal By A Bidder Shall Be Construed By The Owner To Mean That The Bidder Agrees To Abide By And Carry Out All Conditions Set Forth In The Proposal Documents. B. Should The Bidder Find, During The Examination Of The Proposal Documents Any Discrepancies, Omissions, Ambiguities Or Conflicts On Or Between The Proposal Documents Or Be In Doubt As To Their Meaning, The Bidder Shall Bring The Question To The Attention Of Margaret Mcclarty, Cao, Not Less Than Three Days Before The Proposal Closing Date. The Questions Will Be Reviewed And Where Information Sought Is Not Clearly Indicated, The Owner Will Issue An Addendum, Which Will Become Part Of The Rfp Documents. Should The Bidder Fail To Bring The Discrepancy, Omission, Ambiguity, Or Conflict To The Attention Of The Owner As To The Resolution Of Such Discrepancy, Omission, Ambiguity Or Conflict And It Will Be Deemed That The Bidder Has Included The Most Cost-Effective Alternative In Its Rfp. C. No Rfp Shall Be Altered Or Withdrawn After The Time Specified For Opening Proposals. D. The Md Reserves The Right To Accept Any Proposal Submitted Prior To The Rfp Closing Time, As Specified In The Rfp. E. The Md Reserves The Right To Reject Any Or All Proposals, At Any Time Without Prior Explanation Or To Disqualify Or Reject Any Proposals Which Contain Qualifying Conditions Or Otherwise Fail To Conform To These Rfp Documents. F. The Md Reserves The Right To Waive Any Non-Compliance With The Proposal Documents, Specifications Or Any Conditions. G. The Lowest Priced Proposal Will Not Necessarily Be Accepted. H. The Proposal May Be Withdrawn At Any Time Up To One (1) Hour Prior To The Rfp Closing Time But Only On The Submission Of A Request In Writing Signed By The Bidder And Delivered In Compliance With The Submission Instructions Listed In Section 2. I. Provide References For A Minimum Of Two (2) Equivalent Size Municipalities Where You Have Completed Crushing Work That Would Be Considered Satisfactory To The Owner. J. Bidders Shall Provide And Include In Their Proposal Submissions, An Address, Telephone Number And Email Address. K. No Proposal Award Decision Will Be Made Until The Md Has Had An Opportunity To Examine And Evaluate All Proposals. L. No Proposal Shall Be Withdrawn Following The Rfp Closing Time. M. The Contractor Is Solely Responsible For All Work Under This Contract And Is The Prime Contractor. The Contractor Is Also Responsible For Administration Of Safety Procedures And The Subdivision Of The Work To His Subcontractors. All Disputes As To Scope Of Work To Be Carried Out By The Various Subcontractors Shall Be The Responsibility Of The Contractor So That All Work Is To Be Carried Out To The Satisfaction Of The Md. N. The Md Reserves The Right To Conduct Discussions With Any Bidder That Submitted A Proposal To Assure Full Understanding Of The Proposal Submitted. O. A Proposal Award Decision May Be Made After The Md Has Had An Opportunity To Examine And Evaluate All Proposals In Detail. The Owner Reserves The Right To Reject Any Or All Proposals And To Accept Any Part Of One Or More Proposals. The Decision Of The Md Is Final. The Proposal Does Not Commit The Md To Award The Contract Or To Pay Any Costs Incurred In The Preparation Of The Proposal, Provision Of Samples Or Attendance At Pre-Or-Post Award Site Meeting. P. Requirements Are As Listed And Detailed Throughout The Rfp. Q. All Documents Submitted To The Md Will Be Subject To The Protection And Disclosure Provisions Of Alberta’S Freedom Of Information And Protection Of Privacy Act (Foip). Foip Allows Persons A Right Of Access To Records In The Md’S Custody And Control. It Also Prohibits The Md From Disclosing Bidder’S Personal Or Business Information Where Disclosure Would Be Harmful To The Bidder’S Business Interests Or Would Be Unreasonable Invasion Of Personal Privacy As Defined Relevant Sections Of Foip. Bidders Are Encouraged To Identify What Portions Of Their Submissions Are Confidential And What Harm Could Reasonably Be Expected From Its Disclosure. However, The Md Cannot Assure The Bidders That Any Portion Of The Bidder’S Documents Can Be Kept Confidential Under Foip. R. The Md Reserves The Right To Amend Or Revise The Proposal Documents By Addenda Up To 48 Hours Prior To Proposal Closing Time. Verbal Instructions Given In Person Are Null And Void And Shall Not Be Accepted By The Bidder. Receipt Of All Addenda(S) By Bidders Shall Be Acknowledged. It Is The Bidder’S Responsibility To Ascertain And Verify, Prior To The Closing Time, It Has Received Any And All Addenda Issued In Relation To The Rfp. S. The Signing Of A Formal Written Agreement Shall Constitute The Making Of A Contract Between The Md And The Successful Bidder. T. This Contract Shall Be Binding Upon The Parties’ Respective Successors And Permitted Assigns. Neither Party May Assign This Contract Or Any Of Its Rights Or Obligations Hereunder Without The Prior Written Consent Of The Other Party, And Such Attempted Assignment Shall Be Void, Except That Either Part, To Any Of Its Subsidiaries And/Or Affiliated Companies, Without The Consent Of The Other Party. Furthermore, No Work Can Be Performed By The Contractor Hereunder Or Subcontracted To Or Performed On Behalf Of The Contractor By Any Third Party, Except Upon Written Permission By The Md. U. The Bidder Shall Be Responsible For Complying With All Federal, Provincial (Alberta), And Municipal Laws, Rules, Regulations, And Guidelines That Apply. V. Pricing Shall Be In Canadian Dollars. W. In The Event Of Non-Performance, The Md Reserves The Right To Engage An Alternative Provider And The Contractor Shall Be Responsible For Any Excess Cost Occasioned Thereby. Further, If The Contractor Defaults Or Fails To Perform In Accordance With The Terms And Conditions Listed In This Rfp The Md May, At Its Sole Discretion, Terminate Any Remaining Portion Of The Contract With The Contractor Upon Five (5) Days Written Notice Delivered To The Contractor, Free Of Any Claim Of The Contractor Of Every Nature And Kind. X. This Contract May Be Terminated For Convenience By The Md At Any Time By Giving Forty-Eight (48) Hours Written Notice Of Termination For Convenience To The Contractor. The Effective Date Of The Termination For Convenience Shall Be Set Out In The Notice Of Termination For Convenience. The Contractor Specifically Agrees That The Notice Of Termination For Convenience And Consideration Set Forth In This Clause Constitutes Reasonable, Fair, And Equitable Notice And Compensation For Damages, If Any, Which May Be Suffered By The Contractor As A Result Of The Termination For Convenience Of This Contract. In The Event This Contract Is Terminated For Convenience, The Contractor Shall Provide The Work Required By This Contract Up To And Including The Effective Start Date Set Out In The Notice Of Termination For Convenience And Shall, Upon Request, Provide The Md With A Written Report On The Work Rendered To The Time Of Termination For Convenience. Except For Any Such Report, The Contractor Shall Not Provide Any Further Work Subsequent To The Effective Date Set Out In The Termination For Convenience. Y. The Owner Is Subject To Goods And Services Tax. All Goods And Services Tax Shall Be Identified As A Separate Line Item. Z. The Contractor Shall Indemnify And Hold The Md Harmless With Respects To All Withholding And All Other Taxes Or Amounts Of Any Kind Relating To Employment Of Any Of The Persons Providing The Services To The Md With Respect To The Agreement. Aa. The Md Shall Not Be Liable Or Responsible For Any Bodily Or Personal Injury Or Property Damage Of Any Nature What-So-Ever That May Be Suffered Or Sustained By The Contractor, Its Employees, Or Agents, In The Performance Of Any Agreement. Bb. Without In Any Way Limiting The Liability Of The Contractor Under This Contract, The Contractor Shall Obtain And Maintain In Force The During The Term The Following Insurance, All Satisfactory And Submitted In Writing To The Md, Acting Reasonably: • Standard Automobile, Bodily Injury And Property Damage Insurance Providing Coverage Of At Least $5,000,000.00 (Five Million Dollars) Inclusive And In Respect Of Any One Claim For The Injury To Or Death Of One Or More Persons Or Damage To Or Destruction Of Property; • A Comprehensive General Liability Insurance Policy Providing Coverage Of At Least $5,000,000.00 (Five Million Dollars) Inclusive And In Respect To Or Death Of Any One Or More Persons Or Damage To Or Destruction Of Property. Coverage To Include: • Non-Owned Automobiles; • Independent Subcontractors; • Contractual Liability Including This Contract; • Broad Form Property Damage And Endorsement; And • Environmental Liability. • Workers’ Compensation Coverage For All Employees, If Any, Engaged By The Contractor In Accordance With The Laws Of The Province Of Alberta And Shall Be In Good Standing At All Times When Work Is Being Performed; • Employer’S Liability Insurance Respecting Employees, If Any, Of The Contractor With Limits Of Liability Of Not Less Than $1,000,000.00 (One Million Dollars) Per Employee For Each Accident, Accidental Injury Or Death Of An Employee Or Any Subcontractor Engaged By The Contractor; And • The Contractor Shall Be Responsible For Providing Insurance Against Loss Or Damage Of His Equipment. • Contractor Shall Extend His Own “All Risks” Property Insurance To Cover His Legal Liability For The Property Of Others In His Care, Custody Or Control And Shall Note The Interest Of The Md As Applicable. • Such Other Insurance As The Md May From Time To Time Reasonably Require. Cc. The Contractor Shall Ensure That All Insurance Coverage Maintained By The Contractor In Accordance With This Rfp Shall Name The Md And Any Other Party Designated By The Md As An Additional Insured, Contain Severability Of Interests Or Cross Liability Clause, And Shall Provide That No Such Insurance Policy May Be Cancelled Without The Insurer Provided No Less Than Thirty (30) Days’ Written Notice Of Such Cancellation To The Md. The Contractor Shall, Upon The Request Of The Md, Furnish In Written Documentation, Satisfactory To The Md, Evidencing That They Have The Required Insurance Coverage. The Cost Of All Insurance Required To Be Held By The Contractor As Set Forth Herein Shall Be Borne By The Contractor. Dd. The Contractor Hereby Agrees To Indemnify And Save Harmless The Md, Its Agents And/Or Its Employees, From And Against All Actions, Suits, Claims Or Demands Arising From Work Described Herein. Ee. Any Agreement Resulting From The Rfp Is Governed And Interpreted In Accordance With The Laws Of The Province Of Alberta. Ff. The Provisions Of The Agreement On Internal Trade, Part Iv, Chapter Five – Procurement And Annex 502.4, (“Ait”) And The New West Partnership Trade Agreement (Nwpta) Apply To This Proposal.