Tenders Are Invited For Information Notice - Fm1826 Procurement Of Partnering Maintenance Contracts

Information Notice - Please Note That This Notice Is Not A Call For Competition.Wiltshire Council Are Looking To Engage Contractors/Suppliers On A 5 Year Contract With An Optional Extension Period Of A Up To A Further 5 Years, To Deliver A Full Range Of Building Maintenance Activities Across The Council'S Property Estate From 01 October 2024.This Procurement Will Be Divided Into 6 Lots, As Outlined Below, With 1 Contractor Awarded To Each Lot. Contractors May Bid For One, Multiple Or All Lots. The Strategic Asset Maintenance And Facilities Management (Sam&Fm) Service Is Responsible For The Maintenance Of This Property Estate. The Sam&Fm Service Provides Facility Management From The 3 Hub Office Buildings, And Are Responsible For Reactive And Planned Preventative Maintenance, Building Compliance, Utilities Management And Energy Efficiency Across The Portfolio.To Manage This Diverse Property Portfolio, The Client Has Identified A Number Of Core Contracts, Which, Taken Together, Will Be Used To Deliver The Full Range Of Building Maintenance Activities. Combined, These Contracts Will Ensure That The Councils Property Portfolio Remains Safe, Compliant, And Fit For Purpose And Are Designed To Include For Cyclical Maintenance, Capital Repair Of Buildings, Repair And Replacement Of Systems And Minor Refurbishments. The Council Envisions A Collaborative Partnership With The Service Provider To Accomplish A Comprehensive Set Of Long- Range Objectives During The Lifetime To The Contract. These Include…I.Ensure The Timely Repair Of The Councils Property And Buildingsii.Raise The Level Of Compliance Assurance Within The Property Portfolio Iii.Standardise Cyclical Maintenance Activity And Integrate With Sfg20iv.Raise The Standard Of Maintenance Of The Property Portfolio And Introduce A Rolling Five Year Planned Maintenance Programme Covering Each Part Of The Property Portfoliov.Increase Standardisation Of Building Elements, Equipment And Systems Across The Property Portfolio Vi.Improve The Resilience Of Key Sites In The Property Portfolio The Service Provider Shall, But Only To The Extent Of Its Obligations In This Contract, Use All Reasonable Endeavours To Secure Continuous Improvement In The Way In Which The Services Are Delivered. Through Regular Self-Assessment And Feedback Mechanisms The Service Provider Shall Proactively Identify Areas For Enhancement In The Execution, Efficiency, And Quality Of The Service. Lot 1 - Fabricreactive Service Orders Will Be Issued By The Client To Include General Building Works Of All Types, Internal And/Or External To Buildings. This Will Include A Variety Of Building Fabric Works At The Affected Property. The Service Includes…•Externals And Building Fabric Repairs And Maintenance•Gutters, Fascia, Downpipes, Roofs, Render, Brick, Stone, Cladding, Windows, Doors •Internal Building Repairs •Vandal Damage, Water Damage, Repairs To Doors, Windows, Replacement Flooring, Kitchen And Toilet Area Repairs, Redecorations, Minor Alterations •Selective Interventions Throughout An Existing Building •Small Internal Building Refurbishments And Alterations•New And Refurbished Kitchens, Toilet Areas, Shower Rooms And Cloak Rooms •Fire Protection Works (Doors, Ceiling Voids, Escape Doors) •Refurbishments (New Ceilings, Lighting, Partitions, Wall Openings, Flooring, Fixtures, Doors, Sinks) •Swimming Pool Flooring And Surround Repairs •Flood And Fire Damage Repairs •Disabled Access Upgrades – Ramps, Handrails, Doors •Small Extensions Lot 2 - Technical And Electricalservice Orders Will Be Issued By The Client To A Full Range Of Mechanical And Electrical Works At The Affected Property. Service Orders Will Include Reactive, Servicing And Cyclical Maintenance And Remedials From Service. There May Also Be Excavation And Reinstatement And/Or Asbestos Management Activities In Connection With The Works. Mechanical And Electrical Works Will Consist Of Electrical •Lighting & Emergency Lighting Improvements•Internal And External Lighting•Controls And Control Systems•New Lighting Installations•Distribution Systems•Main/Submain Panels & Boards•Rewiring Submains & Subcircuits•Earthing Systems•Other Systems In Conjunction With Electrical Installations Such As:Odata System Modifications/Additions/Installationsosecurity & Accessofire Precautions/Alarm Modifications/Additions/Installationsorenewable Technologies And Energy Management Systems, Controlsolightning Protection System Installation Or Alterationmechanical•Boiler, Gas Fired Water Heater Or Calorifier Replacements•Pipework Modifications Or Smaller Scale Replacement (Domestic Water & Heating)•Associated Elements Including Controls, Thermal Insulation, Asbestos Management, Building Penetrations And Making Good, Boxing Of Pipes, Minor Decorations And Making Good•Excavations And Reinstatement Etc. For External Services Installation•Ventilation Works To Spaces For Catering Areas, General Occupied Spaces And Changing/Shower Rooms•Installation Or Replacement Of Air Conditioning Or Comfort Cooling Systems•Plant Replacement Schemes; Boilers, Chillers And Their Associated Equipment•Pipework Infrastructure Replacement•External Pipework Infrastructure Replacement•Automatic Controls Renewal Or Reconfigurations•Programmes Comprising Work On Multiple Siteslot 3 - Legionella Monitoringwater Hygiene Monitoring Services To Include For But Not Limited To.Water Risk Assessmentswritten Schemessystem Schematics In Cad (Pdf)Temperature Monitoring Of Hot And Cold Sentinel Outlets, Hot And Cold Representative Outlets, Calorifiers, Tmv, Instantaneous Hot Water Boilers, Unvented Water Systems And Circulating System Return Legs.Bacterial Sampling (Including Bore Holes)Legionella Sampling (Including 3 Monthly Vehicle Wash Sampling)Cws Samplingchemical Dosingdescaling Of Spray Outlets And Shower Heads.Swimming Poolscws Tank Inspections And Cleaninglot 4 - Fire And Safetyfire Services To Include For But Not Limited To.Fire Detection & Alarm + High Sensitivity Smoke Detection (Hssd) Systemsfire Suppression – Extinguishers, Fire Blankets, Suppression Systems And Sprinkler Systemssmoke Control Systemshose Reelsfire Shutters/Dampersdry/Wet Riserskitchen Hood Fire Suppressionevacuation Alert Systems/Voice Alarm Systemsheat/Smoke Alarmsmonitoring Servicessecurity Services To Include For But Not Limited Toaccess Control Systemsintruder Alarm Systemscctv Systemspanic Alarmsintercom Systems – Voice And Videohearing Induction Loopslocksmith Servicesfence Topping Systemsperimeter Monitoring Systems/Fence Mounted Sensing Cablemonitoring Serviceshigh Security Doorslot 5 - Asbestos Managementasbestos Monitoring Services To Include For But Not Limited To. Asbestos Management Plan And Periodic Review Asbestos Register And Periodic Review Acm Sampling Air Quality Sampling R&D Surveys Lot 6 - Drainagedrainage Services To Include For But Not Limited To.Surface Water Drainagemain Drains And Waste Runssewage Treatment Packaged Systemsaeration And Oxidation Ditch Systemssettlement Tanksseparator/Interceptor Systemssubmersible And Surface Pump Stationsreed Bedswater Harvesting Systemscctv Surveystanker Services