Tenders Are Invited For Office And Computing Machinery, Equipment And Supplies Except Furniture And Software Packages - Procurement Of High-Performance Scanners For E-Subsidies From The Kassel Regional Council

Office And Computing Machinery, Equipment And Supplies Except Furniture And Software Packages - Procurement Of High-Performance Scanners For E-Subsidies From The Kassel Regional Council. A Total Of Ten Scanners Of The Same Type Will Be Used To Digitize The Incoming Mail Aid Agencies Are Used: - Hesse: Kassel Regional Council 3 Scanners From March 16, 2024 - North Rhine-Westphalia: Detmold District Government 5 Scanners From May 1, 2024 - Rhineland-Palatinate: State Office Of Finance 2 Scanners From July 16, 2024 It It Is Possible To Access Another Scanner For North Rhine-Westphalia. - Digitization Software - Delivery And Installation Of Hardware And Software For Operational Handover - Maintenance Services/Support For Hardware And Maintenance Services/Support For Software Over A Period Of 48 Months - Additional If Necessary Services, E.G. Adaptation Work/Implementation Of Individual Requirements Of The Client To The Software - Training Of The Digitization Staff And The Administrators The Average Document Volume Of A Working Day (8 Hours) Is Approximately 25,000 Each In Hesse And Rhineland-Palatinate And In North Rhine-Westphalia Approx. 60,000 Pages Per Scanner. At The Top There Is A Receipt Volume Of Each 75,000 Or 120,000 Pages Per Day. There Are A Total Of Around 6 Million Entries Every Year With A Total Sheet Volume Of Around 60 Million Sheets. Minimum Requirements To The High-Performance Scanners - Processing A Wide Variety Of Heterogeneously Structured Documents Formats And Paper Weights In Mixed Stacks With A Focus On Medical Documents - Feed Speed >200 Sheets/Min. - Processing Of Black/White, Colored, Single- And Double-Sided Documents - Paper Input At Least 700 Sheets - Paper Feed From Left-Aligned Documents, Asynchronously Adjustable Paper Guide In The Paper Feed - Easy To Clean And Replaceable Paper Feed Rollers Or Maintenance And Cleaning Of The Paper Guide Must Be Carried Out By The Digitization Staff Of The Can Be Carried Out By The Client. - Controllable Via Digitization Software Imprinter - Duplex Scan - Resolution Selectable In Gradations, But At Least Up To 600 Dpi For Black/White, Grayscale And Color - Height-Adjustable Stand Model Minimum Requirements To The Digitization Software - Recording Images From The Scanner And The File System - Multiple Entry Jobs For Different Documents, Different Storage Locations And Output Formats - Support Simultaneous Black And White And Color Digitizations - Multiple Output Destinations In The File System Can Be Controlled With Batch Release - Automatic And Manual Indexing Of Documents With Freely Definable Indices - Automatic Index Checking For Incorrect Or Incomplete Indexes - Output Formats: Minimum Tiff, Jpeg, Pdf, Pdf/A, Searchable Pdf - Transfer Of The Digitized Images To The File System With Freely Definable Directory And File Naming. - Output An Index File With Information About The Digitized Batch/Document With Definable Output Target - Assign A Unique Incrementing Process Numbering Via Multiple Scanning Workstations At Batch And Document Level - Integrated Patchcode Detection And Control Of The Hardware-Side Imprinter Via Patchcode - Possibility Of Color Switching By Marking In The Stack - Digitization Software Communication To The Control Of The Hardware-Side Im-Printer With Freely Definable Print Content, Physical Printing On The Front Of The Sheet Following The Separator Sheet Must Be Possible Be. The Print Must Be Applied Before The Scanning Process. - Possibility A Digital Imprint / Digital Imprint With Freely Definable Content - Support Tr-Resiscan With Protection Level High To Ensure The Integrity Of The Scanning Product As Well As The Transfer Note And To Ensure The Integrity Of The Scan Time - Automatic Straightening Of The Images - Automatic Alignment Of The Images - Integrated Barcode Recognition And Reading - Integrated Ocr Functionality For Text - Automatic Software Side Image Enhancement With Threshold Adjustments - Automatic And Manual Reduction Of Blank Pages Based On The Content And The Level Of Darkness - Central Administration Of Capture Jobs And Scan Settings Also For Multiple Locations - Central Administration Batch Numbering For Pagination Even For Multiple Locations - The Software Must As Part Of A Handicapped-Friendly Workplace By Scanning Staff Can Be Controlled Via “Touchscreen” Without The Use Of Mouse And Keyboard - No Volume-Dependent Licensing Or Quantity Restrictions - When Registering At The Digitization Software Must Be Authenticated Against An Existing Microsoft Active Directory Or An Authorization System Integrated Into The Software. - Access Restriction For Users/User Groups To Functions, Capture Jobs And Scan Settings Must Be Freely Definable - Integrated Qr Code Recognition And Sharing Of Meta Information Other Minimum Requirements - From Retrieval To Delivery Productive Commissioning Of The High-Performance Scanners And Digitization Software At Least One Qualified Contact Person Is Available From The Contractor Stand. - Compatibility With The Operating Systems Microsoft Windows 10, Windows 11, Windows Server 2019 - If Required To Commission The Hardware Interface Cards And/Or Interface Cabling Are Necessary, These Must Be Provided By The Contractor Provided Without Charge. - The Contractor Guarantees That: The Software It Supplies Is Licensed Original Products. More Details See Service Description.