Tenders Are Invited For Personnel And Payroll Services - Posio Municipalitys Financial And Payroll Services Tender

Personnel And Payroll Services - Posio Municipalitys Financial And Payroll Services Tender. The Municipality Of Posio Is Requesting Offers For Financial And Payroll Administration Services And In Accordance With Its Annexes. The Object Of The Acquisition Is Financial And Payroll Administration Services To The Municipality Of Posio (Hereinafter Procurement Unit And Customer). The Purpose Of The Procurement Contract Is To Purchase A Solution As A Service From April 1, 2024, Based On The Competitive Bidding Process, Where The Service Provider Comprehensively Offers The Following Financial And Payroll Administration Services: Accounting, Purchase And Sales Ledger, Payment Processing, Cash Resources Monitoring, Preparation Of The Budget And Financial Statements (Including Consolidated Financial Statements), Reporting As Well As The Reporting Required By Statistics, The Necessary Software And Accounting Advice And Software User Guidance And Daily User Support. Included In The Service Tasks And Division Of Responsibilities Are Presented In More Detail In Appendices 1A And 1B. Part For Purchase Of The Set Requirements Are Available At Discretion. From The Service Provider If Necessary, The Consultation And Expert Work Included In The Object Of The Acquisition Can Be Obtained. The Options Referred To In Appendices 1A And 1B Can Be Acquired During The Contract Period At Most So That The Combined Maximum Value Of The Options Is Not More Than 10% Of The Contract Of The Total Value, But In Such A Way That The Total Value Of The Options Is No More, Than 59,900 Euros. The Introduction Of The Services Takes Place In Such A Way That The Service Is In Its Entirety In Use By The Subscriber On 1 April 2024. The Estimated Work Requirement For Accounting Is 525 Hours Per Year. There Are Approximately 5,904 Sales Invoices/Year, 5,665 Purchase Invoices/Year And 3,216 Payrolls Pcs/Year The Number Of Vouchers In The Accounting Per Year 26,208 Pcs/Year. The Subscriber Estimates, That The Budgeting System Will Have 25-30 Users. In Addition, Approximately 25-30 Users Needs Access To Reporting. The Consumption Figures Are Detailed In More Detail In The Appendices 1A And 1B. The Subscriber Is Not Aware Of Any Significant Changes To These Consumption Figures. The Municipality Of Posio Uses Raindance, Raindance As Financial Management Systems Budgeting Portal, Udp Reporting, Tane Reporting, Rondo R8 And Invoicing. In Payroll Administration The Systems Are Personec Ess, Personec Fk, M2 (Travel Bills) And Personec Old (Recording Of Trustee Fees). These Systems Are From The Current Service Provider Through And They Are Not Intended To Be Used Anymore After The Overcast. Previous Service Provider Takes Care Of Those Related To 2023 And The Beginning Of 2024 In Accordance With The Previous Agreement On The Reporting And Accounting Matters Of The State Treasury. In Connection With The Commissioning Project Historical Accounting Data Is Imported From Two (2) Years And Reporting Data From Five (5) Per Year On Financial And Payroll Administration Systems. The Bidder Must Include From The Above-Mentioned Beginning Year 2024 And Older Data And About Importing Data Incurred Costs To The Price Offered For The Commissioning Project. In The Request For Quotation The Stated Purchase Quantities Are Estimates, And The Contract Does Not Constitute A Quantity Purchase Obligation For The Customer Or The Service Provider Has The Exclusive Right To Produce The Service. Actual Service Production The Contract Period Is Fixed-Term For Three (3) Years, So That The 3-Year Fixed-Term The Contract Period Is Counted From The Day When Service Production Has Started, Provided That The Implementation Project Has Ended And The Customer Has Accepted The Delivery. The Approval Procedure Is Agreed Separately For The Implementation Projects Of The Draft Contract Within The Terms Of Approval. The Customer Must Approve The Commissioning Project Ended And The Contract Period Started. After The Fixed Contract Period, The Contract Automatically Continues Indefinitely.