The Subject Of The Order Is The Conference Implementation Service, Including The Delivery And Service Of Stage Technology And The Support Of The Conference Called Technology - Business - Investments, Which Will Be Held On December 7, 2023 In The Ordering Partys Building At Ul. Lenartowicza 6 In Rzesz w. Conference Duration: December 7, 2023 At 8:00 17:00 Planned Number Of Participants 250 People. The Event Implementation Service Consists In Providing The Infrastructure And Service Necessary To Organize The Event, Including: Delivery Of Stage Technology Elements And Their Operation During The Above-Mentioned Events. Conference, Taking Into Account The Dates Of Assembly And Disassembly, Providing Photographer Service (Min. 1 Person) And Providing Photo Reports From The Entire Event, Providing Organizational Support For The Event Before, After And During The Event. I. Scope Of Conference Services - Scenotechnology1. Multimedia Totem 2 Pieces The Contractor Will Provide 2 Digital Totem Touch Screens (Screens Must Be Located In The Place Designated By The Ordering Party) With A Diagonal Between 32 And 46 Along With Software Enabling The Presentation Of The Event Program, Handling Online Surveys, Presentation Of The Ordering Partys Activities, Completed Projects Projects. Screens Should Be Of High Visual Quality, Without Scratches Or Damage, Free-Standing, Without Traces Of Use. Totems Should Be Installed On The 2Nd Floor Of The Building.2. Monitors 4 Pieces The Contractor Should Provide 4 Multimedia Monitors With Dimensions Of Min. 32 Inches, With A Minimum Resolution Of 1920X1080 Pixels, Available With A Free-Standing Tripod For Mounting To The Ground. Monitors Should Display Information About What Is Taking Place On Each Floor On The Day Of The Conference. Monitors Should Be Mounted In A Way That Does Not Interfere With Safe Communication On Each Floor Of The Building. The Ordering Party Will Provide The Contractor With Display Materials For At Least 3 Days Before The Event.3. Led Screen 1 Piece The Contractor Will Provide A Large Led Screen Adapted In Size To The Conference Room (Screen With Minimum Dimensions Of 6M X 2M Or Divided: 2 Times 3M X 2M, Max. Dimensions 6M X 2.5M Or Divided 2 Times 3M X 2.5M) , Min. 256 Pixels/Mb. The Ordering Party Allows For A Screen Of Other Dimensions - However, The Screen Size Must Enable Meeting Participants To Freely And Comfortably Follow The Materials Displayed On The Screen (E.G. Multimedia Presentation) From Anywhere In The Room. The Led Screen Should Be Mounted On The 2Nd Floor Of The Building.4. Equipment And Technical Service 1 Service The Contractor Will Provide Equipment With The Necessary Software To Display The Speakers Materials On An Led Screen (Supporting, Among Others, Ppt, Pptx And Pdf Applications). The Contractor Will Be Responsible For The Correct And Smooth Display Of All Visualizations, Multimedia Presentations, Etc. Presented During The Conference. After Signing The Contract, The Contractor Will Indicate To The Ordering Party The Technical Parameters That Visualizations, Presentations, Etc. Prepared For The Conference Will Have To Meet. The Contractor Must Provide Technical Support In The Amount Of Min. 4 People For Efficient Service During The Conference Throughout Its Duration And For Efficient Transport, Removal, Assembly And Disassembly Before And After The Conference (Editors, Technicians, Video And Sound Engineer, Microphone Operation, Changes In Scenery On Stage During The Event: Setting Up And Removing Chairs In Front Of The Discussion Panel, Passing/Attaching Microphones) Technical Support Should Consist Of People Who Have Experience In Similar Projects And Respond Professionally To Emerging Needs. The Staff Must Wear Uniform Black Clothes, Adapted To The Nature Of The Meeting, And An Id Badge Indicating Their Role Regarding The Staff.5. Stage 1 Piece Providing A Stage With Dimensions Of 8 X 3 M, Platform Height Between 20 And 40 Cm. When Using A 40 Cm High Platform, The Contractor Will Be Obliged To Include In The Stage Design Steps Enabling Safe Entry And Exit From The Stage (The Ordering Party Allows Other Sizes According To The Contractors Concept - The Size Of The Stage Must Be Large Enough To Accommodate All The Elements On The Stage, I.E. A Large Screen. The Contractor Will Provide Service In Preparing The Stage For Each Part Of The Conference/Panel, I.E. Bringing In/Taking Out Armchairs, Tables, Etc. In Addition, The Size Of The Platform Must Be Large Enough To Allow One To Walk Freely On It After Placing The Screen On It , Rostrum, Armchairs, Tables, Etc.). The Rear Wall Of The Stage Is Adjusted In Height To The Room In Which The Conference Will Be Held, As Well As To The Stage Design, Taking Into Account All The Required Elements. The Stage And Stairs Are Carpeted In Black Or Gray. The Conference Will Be Held On Two Floors Of The Building (2 And 3). The Stage Will Be Located On The Second Floor Of The Building. The Contractor Ensures Bringing In And Taking Out Armchairs, Tables, Rostrum, Etc., As Well As Assembly And Disassembly Of The Stage. 6. Screens On Stage 3 Screens/Monitors With Min. Dimensions: 30 Inches, Located On The Stage On The 2Nd Floor Of The Building, Including 2 Enabling Discussion Panel Participants To Watch The Presentation Displayed On A Large Screen / Displaying The Presentation For Viewing By The Presenters, Who Will Stand With Their Backs To The Main Screen / And 1 Screen With The Time Displayed.7. Lighting The Contractor Will Arrange Architectural Lighting For The External Fa ade Of The Building, In Colors Consistent With The Promotional Materials/Logo Of The Ordering Party. The Lighting Should Take Into Account The Two Facades Of The Building Indicated By The Ordering Party (Eastern And Northern Facades Of The Ordering Partys Building At Ul. Lenartowicza 6, Visible From The Main Entrance From Ul. Lenartowicza And Ul. Kilara), Including Each Of The Five Floors. The Contractor Will Also Arrange Lighting For The Interior Of The Employers Building At Ul. Lenartowicza 6 In Colors Consistent With The Promotional Materials Of The Event/The Ordering Partys Logo On The 2Nd, 3Rd And 4Th Floor Of The Building. The Contractor Will Arrange Lighting With Strips And Led Lamps. Strips And Lamps Should Be In The Rgb Color Palette In A Total Number Of Min. 60 (I.E. At Least 20 Strips With A Length Of At Least 1 M Or At Least 20 Led Spotlights For 3 Floors: Floors 2, 3 And 4).8. Audio-Visual Setting - The Contractor Will Provide Audio-Visual Setting During The Conference Break - The Contractor Will Present 3 Proposals, The Final Choice Will Be Agreed With The Ordering Party. The Ordering Party Understands This Element As The Musical And Visual Setting, Displayed And Played During Conference Breaks, Containing The Event Logo And The Ordering Partys Logo. The Proposal Must Be Visually Attractive, Dynamic, Modern And Consistent With The Nature And Theme Of The Conference. The Contractor Will Be Obliged To Provide The Ordering Party With The Final Version Of The Audiovisual Materials No Later Than 3 Calendar Days Before The Conference.9. Photographer 1 Person Providing Photographer Support With Equipment (Min. 1 Person) And Providing Photo Reports From The Entire Event And Sending Photos In Installments During The Conference. A Full Set Of Processed Photos, Covering All Event Spaces (Each Presentation: A Total Of At Least 20 Speakers On 2 Stages + All Exhibitors - At Least 20 Exhibitors + At Least 20 Photos From Each Zone, I.E. Floors 1, 3, 4, I.E. . Min. 100 Photos, Presentation Variety), Should Be Delivered On A Pendrive Or In The Form Of A Link To Download Files, No Later Than 1 Day After The End Of The Event. Photos Should Have A Minimum Resolution Of 300 Dpi. Furniture1. Cocktail Tables - 15 Pieces. The Contractor Will Provide 15 Pieces Of Cocktail/Banquet Tables With A Height Of 110 Cm And A Diameter Of 80/90 Cm. Each Table Should Be Equipped With A Black Cover. The Contractor Is To Ensure That The Tables Are Brought In And Taken Out On A Date Agreed With The Ordering Party, No Later Than 1 Day Before The Conference (December 6, 2023), Enabling The Efficient Implementation Of The Event. Services 1. Event Service Coordinator 1 Person The Contractor Will Provide A Coordinator Who Will Ensure Efficient Event Service. The Coordinator Should Have Experience In Similar Projects And Respond Professionally To Emerging Needs. The Staff Must Wear Uniform Black Clothing, Adapted To The Nature Of The Meeting, And An Id Badge Indicating Their Role In Supporting The Event. The Coordinator Will Be Responsible For Managing The Event Before It Starts, During And After The Event, During The Working Hours Of The Other Event Staff.2. Master Of Ceremonies 1 Person The Contractor Will Provide An Experienced Emcee Who Will Host The Event. The Leader Should Have At Least 3 Years Of Experience Indicating That He Has Led An Event In Both Science And Business At Least Five Times, Attended By At Least 100 People. The Presenter Must Be Fluent In English. The Announcer Will Be The Person Announcing Individual Elements Of The Conference. The Thematic Scope Will Be Indicated By The Ordering Party No Later Than 2 Days Before The Conference. Before Concluding The Contract, The Ordering Party Reserves The Right To Verify The Experience/References Of The Emcee And Request The Contractor To Provide Proof Of Experience. Estimated Working Hours Are From 8:30 A.M. To 5:30 P.M. 3. Hostesses 3 People Providing 3 Hostesses/Hosts Whose Task Will Be To Serve Guests During The Conference, Including Providing Participants With All Information Regarding The Organization Of The Conference, Registering Participants And Handing Out Id Badges, Packing And Distributing Conference Materials Among Conference Participants, Maintaining The Attendance List Of Conference Participants . The Contractor Is Obliged To Provide The Attendance Lists To The Ordering Party After The End Of The Conference. Hostesses Should Wear Uniform, Elegant Clothes (Black Or White Collared Shirt Without Revealing Cleavage, Long Black Or Navy Blue Trousers Or Knee-Length Skirts). A Detailed Description Of The Subject Of The Order Is Attached As Appendix No. 1 To The Swz.
