Expression of Interest For Project Assistant

Project Assistant Deadline: 27-Jan-2023 23:59 (Gmt 8.00) Beijing, Perth, Singapore, Hong Kong Background The Project Assistant (Ssa) Will Be Posted In Who Country Liaison Office For Northern Micronesia (Who/Clo) For Northern Micronesia Located In Palikir, Federated States Of Micronesia (Fsm), And Will Be Supporting The General Administration Related To National And Subnational Programmes To The Three Fore-Mentioned Countries In The Office Of Who/Clo For Northern Micronesia. Description Of Activities To Be Carried Out Under The Guidance And Supervision Of The Country Liaison Officer (Clo), The Incumbent Will Act As An Administrative Support On Technical Programmes Performing The Roles On The Following Function Areas: Communication: Drafting Official Correspondences Related To Technical Programme And Monitoring Correspondences/Reports For Clo Signature/Clearance. Maintaining Close Liaison/Coordination With The Ministry Of Health, Ministry Of Finance, International Partners, And Other Government Agencies And Non-Governmental Organizations (Ngos) On Administrative Matters To Facilitate The Implementation Of Programme Activities. Establish An Effective Follow-Up And Monitoring System. In Collaboration With Supervisor, Monitor Deadlines, Reminding Concerned Staff Of Such And Ensuring That Correspondence And Queries Are Responded In A Timely Manner. Clerical: Respond To And Acts On Telephone Enquiries And Requests For Information. Assesses The Critical Nature Of Technical Enquiries And Refers Them To Appropriate Staff For Reply. Coordinates Appointments For Supervisor(S) And Organizes Programmes For Visitors. Recruitment: Assist On Recruitment Of Consultants, Special Services Agreement (Ssas) And Staff, As Well As Agreements For Performance Of Work (Apw) And Other Types Of Contractual Arrangements. Procurement: Assist On Logistics And Procurement Of Goods And Services Managed By Country Office. Assist On Obtaining Supplier Creation/Modification Forms And Other Relevant Documents From Suppliers/Contractors For Gsm Supplier Registration (New And For Update). Assist The Associate To Source Providers And Estimates (Quotations) Of The Requested Goods/Services Not Included In The Who Catalogue. Assist On Uploading Approved Documentation For Procurement Goods/Services In Ecm. Travel: Assisting On Administrative Arrangements For The Clo And Co Staff For All Wco Meetings And Official Missions And Travel Plans Such As Obtaining Itineraries From Who Authorized Travel Agencies And Coordinate With Associate On Ticketing Deadlines. Draft Request Letters For Government Clearances And Supporting Documents For Co Staff, As Well As Visiting Who Staff And Experts Who Have Official Missions In Fsm, Mhl And Plw. Who Meetings & Events: Assisting Hq And Other Regional Offices Meetings, Seminars And Workshop Events Including Obtaining Itinerary From Who Authorized Travel Agencies, Support To Participants On Travel Enquiries, Agenda And Meeting Logistics And Any Other Meeting Requirements. Closely Follow-Up And Monitor The Nominations From The Government, Ensuring They Will Submit Required Nomination Forms And Supporting Documents Before The Set Deadline Of Registration To Comply Travel Requirements Set By Who Meetings. Budget & Finance: Assist Associate On Managing Country Office Imprest Account By Collecting Receipts And Invoices From Office Expenditures. Obtain Quotations From Local Suppliers For Procurement Of Goods And Services For Office Use. Information Management: Maintaining An Effective Filing System To Store Documents And Through Sharepoint/Shared Folders. Attend It Concerns And Issues And Liaise With It Wpro Team For Further Assistance. Office Space And Vehicle: Monitoring Office Building/Facility Requirements Such As Supplies And Equipment, As Well As Keeping Up To Date The Security Requirements Of Office Premises Based On Undss Requirements. Monitor Fuel And Maintenance Of Office Vehicle. Overseeing The Fixed Assets Inventory For Annual Reporting. Performs Other Duties As May Be Required. Qualifications & Experience Education Essential: Associate Degree In Liberal Arts Or In Science In A Community College Or Bachelor Degree In Liberal Arts Or In Science. Desirable: College Graduate With Secretarial/Administrative Training Or Other Relevant Areas. Experience Essential: Two (2) Year Experience In Secretarial/Administrative Posts Or Other Relevant Areas, Including Familiarity To Use Basic Microsoft Applications Desirable (Not Required): Experience In Administrative Support Positions In The Un, Ngos Or Development Agencies An Asset. Desirable Requirements Good Communication And Interpersonal Skills. Ability To Act With Tact, Diplomacy, Discretion And Respect For Confidentiality. Ability To Prepare Correspondence, Summary Of Meetings, Documentation And Notes For The Record, Etc. Ability To Discern Routine From Non-Routine. Good Computer Skills And Ability To Adapt To Various Software Applications. Ability To Work Harmoniously As A Member Of A Team, Adapt To Diverse Educational And Cultural Backgrounds, And Maintain A High Standard Of Professional And Personal Conduct. Languages English Required Competencies Communicating In A Credible And Effective Way Ensuring The Effective Use Of Resources Fostering Integration And Teamwork Respecting And Promoting Individual And Cultural Differences Additional Information Duty Station: Pohnpei, Fsm Type Of Contract: Special Services Agreement (Ssa) Duration Of Contract: 1 Year Starting 1 March 2023 With Possibility For Extension Submissions Qualified And Interested Specialists Should Submit The Following Documents To The Supply Officer Through Wp Ro Ungm At < [email protected] > By 27 January 2023 Curriculum Vitae Expression Of Interest (Cover Letter). The Cover Letter Should Outline How Their Experience And Qualifications Make Them A Suitable Candidate For This Position And Should Include Their Proposed Daily Fee And Availability. Please Use Tender Notice No. 189217 As Subject To All Submission. Only Successful Candidates Will Be Contacted. Tender Link : Https://Www.Ungm.Org/Public/Notice/189217