Tenders Are Invited For Professional Consulting Services Building Condition Assessment West Kildonan Lib

Professional Consulting Services Building Condition Assessment West Kildonan Lib - Full Title:&Nbsp;Professional Consulting Services For A Building Condition Assessment, Code Compliance Review, Public Engagement, Cost Estimating, And A Feasibility Study For The West Kildonan Library - 365 Jefferson Avenued4. &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp;Scope Of Servicesd4.1 &Nbsp; &Nbsp; &Nbsp; &Nbsp;West Kildonan Library Was Built In 1967 And Is In Need Of A Comprehensive&Nbsp;Infrastructure Redevelopment To Provide The Target Level Of Service. The Purpose Of This Study Is&Nbsp;To:(A) &Nbsp; Identify Architectural, Structural, Mechanical, Electrical And Site Deficiencies.(B) &Nbsp; Identify Building Envelope Deficiencies And Conduct Roofing Inspection.(C) &Nbsp; &Nbsp;Identify Current Code Compliance Deficiencies.(D) &Nbsp; Identify City Of Winnipeg Accessible Design Standards (Cwads) Compliance Deficiencies.(E) &Nbsp; Identify Current Building Programming Deficiencies.(F) &Nbsp; &Nbsp;Meetings With Staff And Appropriate User Groups, As Required.(G) &Nbsp; Compile Findings, Define A Prioritized List Of Facility Improvement That Can Be Used In&Nbsp;Subsequent Phases Of Work To Define The Design Scope, And Provide A Class 4 Cost Estimate For The&Nbsp;Recommended Facility Improvements.(H) &Nbsp; The Consultant Shall Prepare A Detailed Feasibility Report Comprised (At Minimum) Of The&Nbsp;Following Components:(I) &Nbsp; &Nbsp; Executive Summary That Outlines A Summary Of The Findings From All Sections Of The Document(Ii) &Nbsp; &Nbsp; Of Assessment Methodology(Iii) &Nbsp; &Nbsp; Part A: &Nbsp;Building Condition Assessment(Iv) &Nbsp; &Nbsp; Part B: &Nbsp;Code Compliance Review(V) &Nbsp; &Nbsp; Part C: &Nbsp;Public Engagement(Vi) &Nbsp; &Nbsp; Part D: &Nbsp;Facility Renewal Plan, Options A And B. See D4.7(Vii) &Nbsp; &Nbsp; Part E: &Nbsp;Class 4 Cost Estimate For Recommended Upgrades. See D4.8(Viii) &Nbsp; &Nbsp; Summary And Conclusions(I) &Nbsp; &Nbsp; A Draft Copy Of The Complete Report Is To Be Submitted For Review And Feedback By City&Nbsp;Personnel Prior To The Final Deliverable.(J) &Nbsp; &Nbsp; Conduct Public Engagement. See D4.2(C) And D4.6(K) &Nbsp; &Nbsp;Consultant May Phase The Reporting Work As Needed, Providing The City Of Winnipeg With The&Nbsp;Building Condition Assessment And Code Compliance Review Prior To The Public Engagement Phase, To&Nbsp;Ensure Accurate Information Is Informing The Engagement Strategy.D4.1.1 &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; The Services Required Under D4.1, D4.4, D4.5 And D4.6 Shall Be In Accordance&Nbsp;With The City’S Project Management Manual Http://Winnipeg.Ca/Infrastructure/Asset-Management-&Nbsp;Program/Templates-Manuals.Stm#2 &Nbsp;And Templates Http://Winnipeg.Ca/Infrastructure/Asset-&Nbsp;Management-Program/Templates-Manuals.Stm#4 . Notwithstanding The Foregoing, The Consultant Is Being&Nbsp;Engaged By The City For Its Professional Expertise; The Consultant Shall Bring To The Consulting&Nbsp;Contract Administrator’S Attention Any Aspect Of The City’S Project Management Manual Or Templates&Nbsp;Which The Consultant Is Of The Opinion Is Not Consistent With Good Industry Practice.D4.2 &Nbsp; &Nbsp; &Nbsp; &Nbsp;The Following Shall Apply To The Services:(A) &Nbsp; City Of Winnipeg Green Building Policy: New City-Owned Buildings And Major Additions&Nbsp;Http://Clkapps.Winnipeg.Ca/Dmis/Docext/Viewdoc.Asp?Documenttypeid=2&Amp;Docid=5989(B) &Nbsp; Universal Design Policy&Nbsp;Http://Clkapps.Winnipeg.Ca/Dmis/Docext/Viewdoc.Asp?Documenttypeid=2&Amp;Docid=3604(C) &Nbsp; &Nbsp;Should This Project Include A Public Engagement Aspect, It Will Be Required To Meet: Public&Nbsp;Engagement Guidelines Https://Winnipeg.Ca/Publicengagement/Pdfs/Publicengagementrequirements.Pdfd4.3 &Nbsp; &Nbsp; &Nbsp; &Nbsp;The Funds Available For This Contract Are $100,000.00.D4.4 &Nbsp; &Nbsp; &Nbsp; &Nbsp;Part A Building Condition Assessment(A) &Nbsp; The Consultant Is To Perform A Comprehensive Building Condition Assessment (Bca) Of &Nbsp;The&Nbsp;Specified Building. &Nbsp;Investigation Shall Be Through Visual, Non-Destructive Site Reviews And Review&Nbsp;Of Available Documentation (Drawings, Specifications, Maintenance History). The Assessment Must Not&Nbsp;Merely Conclude That Building Components Must Be Replaced Simply Because They Have Exceeded Their&Nbsp;Expected Lifespan. &Nbsp;The Consultant Is Expected To Document Observed Conditions And Provide Informed&Nbsp;Opinions Regarding A Realistic Remaining Lifespan Of All Building Components.(B) &Nbsp; The Assessment Shall Evaluate The Existing Condition Of Architectural, Structural, Mechanical&Nbsp;And Electrical Components, Systems And Services. &Nbsp;The Consultant’S Personnel Shall Acquire And&Nbsp;Maintain This Security Clearance For The Duration Of The Assignment.(C) &Nbsp; &Nbsp;The Content And Format Of The Building Condition Assessment Shall Be In Conformance With&Nbsp;‘Protocols For Building Condition Assessment’ Published By The National Research Council.D4.5 &Nbsp; &Nbsp; &Nbsp; &Nbsp;Part B Code Compliance Review(A) &Nbsp; The Report Is To Provide A Comprehensive Assessment With Respect To Compliance With Present&Nbsp;Codes And Standards Including:I. &Nbsp; &Nbsp; &Nbsp; Winnipeg Building Bylawii. &Nbsp; &Nbsp; &Nbsp; Manitoba Building Codeiii. &Nbsp; &Nbsp; &Nbsp; National Fire Code Of Canadaiv. &Nbsp; &Nbsp; &Nbsp; National Plumbing Codev. &Nbsp; &Nbsp; &Nbsp; Csa C22.1 Canadian Electrical Codevi. &Nbsp; &Nbsp; &Nbsp; Winnipeg Accessibility Design Standards(B) &Nbsp; Similar To The Building Condition Assessment, The Consultant Shall Exercise Professional&Nbsp;Judgment And Discretion In Determining The Feasibility Of Achieving Compliance With Current Codes&Nbsp;Or Standards. &Nbsp;The Purpose Of This Code Compliance Review Is To Identify Existing Conditions That&Nbsp;Do Not Comply With Current Code(S) And The Extent Of Upgrades Required Toachieve Compliance. In Each Case, The Consultant Shall Include Applicable Codereference(S).(C) &Nbsp; &Nbsp;Compliance With The City Of Winnipeg Accessibility Design Standards (Cwads) Applies To All&Nbsp;City-Owned And City-Occupied Spaces. &Nbsp;The Assessment Shall Identify Any Shortcomings Related To&Nbsp;Compliance With This Standard. Compliance With Cwads Is Considered Mandatory, And No Exemptions Or&Nbsp;Legacy Clauses (Grandfather Clauses) Shall Apply. Certain Exemptions Will Be Permitted Where It Is&Nbsp;“Technically Not Feasible” To Comply. &Nbsp;In Such Cases, Solutions Based On ‘Equivalent Facilitation’&Nbsp;May Be Proposed (Cwads: 2015, P. 25).(D) &Nbsp; While Certain Building Code Violations Are Likely To Be Permitted To Continue Under A&Nbsp;Grandfather Clause, These Conditions That Represent Risks To Occupant Safety Or Health Must Not Be&Nbsp;Ignored. &Nbsp;Remedial Work To Rectify These Conditions Is To Be Described In The Facility Renewal&Nbsp;Plan, Complete With Cost Estimates.(E) &Nbsp; For Each Non-Compliant Condition, The Consultant Is To Determine:I. &Nbsp; &Nbsp; &Nbsp; The Degree To Which The Condition Represents A Risk To Occupant Safety (If Any);Ii. &Nbsp; &Nbsp; &Nbsp; The Consultant Will Be Required To Provide A Detailed Assessment Of Such Conditions. In&Nbsp;Cases Where The Winnipeg Building By-Law Is Not Clear, Consultation And Clarification With The&Nbsp;Authority Having Jurisdiction May Be Necessary;Iii. &Nbsp; &Nbsp; &Nbsp; Class 4 Estimate Of The Cost For Upgrades Necessary To Achieve Compliance With Present&Nbsp;Code – To Be Included In Part D.D4.6 &Nbsp; &Nbsp; &Nbsp; &Nbsp;Part C Public And Stakeholder Engagementgeneral Requirements(A) &Nbsp; The Consultant Shall Work Collaboratively With The Office Of Public Engagement.(B) &Nbsp; The Consultant Shall Host One (1) Public Engagement Meeting With The Project Team Before The&Nbsp;Start Of Engagement, Including The Consulting Contract Administrator, A Representative From The&Nbsp;Office Of Public Engagement, Other Representatives As Required By The Consulting Contract&Nbsp;Administrator:(C) &Nbsp; &Nbsp;The Review Of Public Materials And Advance Notice Of Public Events Require Time. The&Nbsp;Consultant Shall Ensure Adequate Time Is Accounted For In The Project Schedule.(I) &Nbsp; &Nbsp; All Public Materials Must Be Posted Online Two (2) Weeks Prior To An In-Person Or Virtual&Nbsp;Event.(Ii) &Nbsp; &Nbsp; The Anticipated Review Period For Materials Will Be Minimum Four (4) Weeks Prior To&Nbsp;Posting.(D) &Nbsp; Public Engagement Events Or Activities Should Not Be Planned For The Months Of July, August&Nbsp;And December.(E) &Nbsp; The Consultant Shall Manage Public And Stakeholder Inquiries By Phone And Email. The&Nbsp;Consultant Shall Coordinate Responses With Subject Matter Experts On The Project Team When&Nbsp;Necessary.(F) &Nbsp; &Nbsp;The City Will Cover Expenses For Public Engagement Activities, Including, For Example, Venue&Nbsp;Rental Charges, Equipment Rental, Catering For Refreshments, Translation, Printing, Postage,&Nbsp;Courier, Newspaper Advertising, Photocopying Subject To Prior Approval Of Costs By The Consulting&Nbsp;Contract Administrator. Wherever Possible, City Facilities Will Be Used To &Nbsp;Host Public Events. If&Nbsp;In-Person Events Are Not Possible Due To Public Health Orders From The Pandemic, Virtual Events&Nbsp;Will Be Used Instead. Virtual Events Will Occur On The Consultants Software.Public And Stakeholder Engagement Deliverablesd4.6.1 &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; The Consultant Shall Develop And Provide The Following Deliverables In&Nbsp;Accordance With Https://Winnipeg.Ca/Publicengagement/Pdfs/Publicengagementrequirements.Pdf:(I) &Nbsp; &Nbsp; A Public Engagement Strategy (Template To Be Provided) That Clearly Identifies:• &Nbsp; &Nbsp; The Public And Stakeholders’ Role In The Decision-Making Process;• &Nbsp; &Nbsp; The Decision Points/Steps Within The Overall Project, And The Scope Of The Decisions To Be&Nbsp;Made At Each Step;• &Nbsp; &Nbsp; The Need/Interest Associated With Each Decision Step, Along With The Recommended Level Of&Nbsp;Participation; And• &Nbsp; &Nbsp; How Input Will Be Considered And Incorporated Where Possible.(Ii) &Nbsp; &Nbsp; Web Content.(Iii) &Nbsp; &Nbsp; A Public Survey And Up To Four (4) Stakeholder Meetings.(Iv) &Nbsp; &Nbsp; Promotion For The Public Survey And Invitations For The Stakeholder Meetings.(V) &Nbsp; &Nbsp; A Public And Stakeholder Engagement Summary Report.(Vi) &Nbsp; &Nbsp; A Communications Log, Kept Up To Date Throughout The Project.Public And Stakeholder Engagement Expectationsd4.6.2 &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; The Consultant Shall Conduct Public And Stakeholder Engagement And Include At&Nbsp;Minimum:(I) &Nbsp; &Nbsp; Public Survey• &Nbsp; &Nbsp; Available Digitally On The Project Webpage And In Paper At The Library.• &Nbsp; &Nbsp; Gathers Input On Current Library Use, And The Public’S Priorities And Vision For The Renewal.• &Nbsp; &Nbsp; Public Input Will Be Used To Help Develop The Facility Renewal Plan And Associated Cost&Nbsp;Estimate.(Ii) &Nbsp; &Nbsp; Stakeholder Meetings• &Nbsp; &Nbsp; Up To Four (4) Meetings With Stakeholder Organizations.• &Nbsp; &Nbsp; Stakeholder Organizations Include But Are Not Limited To Neighbourhood Associations, Library&Nbsp;Groups, Nearby Schools, And Adjacent Community Centre.• &Nbsp; &Nbsp; Presents The Findings Of The Assessment, Along With Renewal Opportunities, Constraints, And&Nbsp;Trade-Offs.• &Nbsp; &Nbsp; Gathers Input On The Stakeholder’S Priorities, And Vision For The Renewal.• &Nbsp; &Nbsp; Stakeholder Input Will Be Used To Help Develop The Facility Renewal Plan And Associated Cost&Nbsp;Estimate.Public And Stakeholder Engagement Outcomesd4.6.3 &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; The Execution Of The Public Engagement Plan Will Result In Reaching The&Nbsp;Following Objectives:(I) &Nbsp; &Nbsp; The General Public And Stakeholders Understand The Scope Of The Project, Including The&Nbsp;Condition Assessment, Compliance Review, And Renewal Plan;(Ii) &Nbsp; &Nbsp; The General Public And Stakeholders Understand The Opportunities, Constraints, And&Nbsp;Trade-Offs For The West Kildonan Library Renewal;(Iii) &Nbsp; &Nbsp; The General Public And Stakeholders’ Vision, Values, Priorities, And Concerns For The&Nbsp;West Kildonan Library Are Considered When Developing The Facility Renewal Plan; And(Iv) &Nbsp; &Nbsp; The General Public And Stakeholders Understand How Their Input Was Considered And&Nbsp;Incorporated (Where Possible) Into The Into Facility Renewal Plan.D4.7 &Nbsp; &Nbsp; &Nbsp; &Nbsp;Part D Facility Renewal Plan(A) &Nbsp; The Facility Renewal Section Of The Report Must Provide A Framework For Renewal Showing Two&Nbsp;Options That Address The Following:(I) &Nbsp; &Nbsp; Option A – Maintain/Renew – Includes Any Construction Work Required To Address Life-Safety,&Nbsp;Accessibility, And Building Maintenance Needs, While Supporting The Current Level-Of-Service That&Nbsp;The Library Provides.(Ii) &Nbsp; &Nbsp; Option B – Upgrade/Betterments - Includes Any Construction Work Required To Address&Nbsp;Life-Safety, Accessibility, Building Maintenance Needs, As Well As Additionalprogram-Area Improvements That Will Allow The Library To Meet Its Target For Level-Of-Service.D4.8 &Nbsp; &Nbsp; &Nbsp; &Nbsp;Part E Cost Estimates(A) &Nbsp; All Cost Estimates Are To Be Prepared By A Professional Quantity Surveyor.(B) &Nbsp; Cost Estimate Should Be Presented In A Format That Aligns With The Phasing Outlined In D4.7&Nbsp;Facility Renewal Plan, Including Any Applicable Design And Escalation Contingencies That May Be&Nbsp;Required.(C) &Nbsp; &Nbsp;Class 4 Cost Estimate Classification Shall Be In Accordance With Aace International&Nbsp;Recommended Practices (Refer To Hyperlink):&Nbsp;Https://Www.Winnipeg.Ca/Finance/Findata/Matmgt/Documents/2014/726-2014/726-&Nbsp;2014_Addendum_1/726-2014_Addendum_1- Appendix_A_Cost_Estimate_Classification_System.Pdfd4.8.1 &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; &Nbsp; The Services Required Under D4 Shall Be In Accordance With The City’S Project&Nbsp;Management Manual Http://Winnipeg.Ca/Infrastructure/Asset-Management-&Nbsp;Program/Templates-Manuals.Stm#2 &Nbsp;And Templates Http://Winnipeg.Ca/Infrastructure/Asset-&Nbsp;Management-Program/Templates-Manuals.Stm#4 . Notwithstanding The Foregoing, The Consultant Is Being&Nbsp;Engaged By The City For Its Professional Expertise; The Consultant Shall Bring To The Consulting&Nbsp;Contract Administrator’S Attention Any Aspect Of The City’S Project Management Manual Or Templates&Nbsp;Which The Consultant Is Of The Opinion Is Not Consistent With Good Industry Practice.&Nbsp;