Tenders Are Invited For Supply And Installation Of Heavy Duty Roller Shutter Doors For Repair And Refurbishment Of Nemo Matatoa Warehouse

Quotation Are Invited For Supply And Installation Of Heavy Duty Roller Shutter Doors For Repair And Refurbishment Of Nemo Matatoa Warehouse_Tonga Deadline: 09-Nov-22 Posted: 26-Oct-22 Overview: Dear Sir / Madam:We Kindly Request You To Submit Your Quotation For Repairs And Refurbishment Of Nemo Matatoa Warehouse In Tonga As Detailed In Annex 1 Of This Rfq. Quotations Must Be Submitted Via Email To The Following Address:Email: [email protected] Submitted By Email And Must Be Free From Any Form Of Virus Or Corrupted Contents, Or The Quotations Shall Be Rejected. It Shall Remain Your Responsibility To Ensure That Your Quotation Will Reach The Address Above On Or Before The Deadline. Quotations That Are Received By Undp After The Deadline Indicated Above, For Whatever Reason, Shall Not Be Considered For Evaluation. If You Are Submitting Your Quotation By Email, Kindly Ensure That They Are Signed Or Stamped. Please Take Note Of The Following Requirements And Conditions Pertaining To The Supply Of The Abovementioned Good/S Delivery Terms[Incoterms 2010]Dapfreight /Clearance Cost To Be Included If Vendor Is Not Based In Tongacustoms Clearance[1], If Needed, Shall Be Done By:Supplier/Offeror Exact Address/Es Of Delivery Location/S (Identify All, If Multiple)National Emergency Management Office,Otto Snaft Building Level 3,TaufaAhau Rd, NukuAlofa,Tonga Latest Expected Delivery Date And Time (If Delivery Time Exceeds This, Quote May Be Rejected By Undp) 14-21 Days After Po Issuance Delivery ScheduleRequired (Indicate By When The Items Can Be Delivered) Mode Of Transport Bidders May Choose Whichever Is Preferred Preferredcurrency Of Quotation[2] Usd Dollars Or Local Currencyvalue Added Tax On Price Quotation Pay Vipwarranty6 Months Minimum Wherever Applicabledeadline For The Submission Of Quotation 9 November 2022 (New York Time) All Documentations, Including Catalogs, Instructions And Operating Manuals, Shall Be In This Language English Documents To Be Submitted(Mandatory) Quotation In Accordance With The List Of Requirements In Annex 1 Standard Technical Information Of The Productperiod Of Validity Of Quotes Starting The Submission Date 60 Days Partial Quotes Not Permitted Payment Terms 100% Upon Complete Delivery Of Goods Evaluation Criteria Technical Responsiveness/Full Compliance To Requirements And Lowest Price[3] Comprehensiveness Of After-Sales Services Full Acceptance Of The Po/Contract General Terms And Conditions [This Is A Mandatory Criterion And Cannot Be Deleted Regardless Of The Nature Of Services Required] Earliest Delivery / Shortest Lead Time[4] Undp Will Award To: Only One Supplier Type Of Contract To Be Signed Purchase Order Conditions For Release Of Payment Upon Receipt And Verification Of Items By The Nemo Team In Tonga. Annexes To This Rfq[5] Technical Specifications Of The Goods Required (Annex 1) Technical And Financial Form General Terms And Conditions / Special Conditions For Contract. Non-Acceptance Of The Terms Of The General Terms And Conditions (Gtc) Shall Be Grounds For Disqualification From This Procurement Process. Contact Person For Inquiries(Written Inquiries Only)[6] Sivendra Michaeldisaster Risk Reduction And Resilience [email protected] Elena Wakolooperations [email protected] Any Delay In UndpS Response Shall Be Not Used As A Reason For Extending The Deadline For Submission, Unless Undp Determines That Such An Extension Is Necessary And Communicates A New Deadline To The Proposers. Goods Offered Shall Be Reviewed Based On Completeness And Compliance Of The Quotation With The Minimum Specifications Described Above And Any Other Annexes Providing Details Of Undp Requirements. The Quotation That Complies With All Of The Specifications, Requirements And Offers The Lowest Price, As Well As All Other Evaluation Criteria Indicated, Shall Be Selected. Any Offer That Does Not Meet The Requirements Shall Be Rejected. Any Discrepancy Between The Unit Price And The Total Price (Obtained By Multiplying The Unit Price And Quantity) Shall Be Re-Computed By Undp. The Unit Price Shall Prevail And The Total Price Shall Be Corrected. If The Supplier Does Not Accept The Final Price Based On UndpS Re-Computation And Correction Of Errors, Its Quotation Will Be Rejected. After Undp Has Identified The Lowest Price Offer, Undp Reserves The Right To Award The Contract Based Only On The Prices Of The Goods In The Event That The Transportation Cost (Freight And Insurance) Is Found To Be Higher Than UndpS Own Estimated Cost If Sourced From Its Own Freight Forwarder And Insurance Provider. At Any Time During The Validity Of The Quotation, No Price Variation Due To Escalation, Inflation, Fluctuation In Exchange Rates, Or Any Other Market Factors Shall Be Accepted By Undp After It Has Received The Quotation.At The Time Of Award Of Contract Or Purchase Order, Undp Reserves The Right To Vary (Increase Or Decrease) The Quantity Of Services And/Or Goods, By Up To A Maximum Twenty-Five Per Cent (25%) Of The Total Offer, Without Any Change In The Unit Price Or Other Terms And Conditions. Any Purchase Order That Will Be Issued As A Result Of This Rfq Shall Be Subject To The General Terms And Conditions Attached Hereto. The Mere Act Of Submission Of A Quotation Implies That The Vendor Accepts Without Question The General Terms And Conditions Of Undp Herein Attached As Annex 3.Undp Is Not Bound To Accept Any Quotation, Nor Award A Contract/Purchase Order, Nor Be Responsible For Any Costs Associated With A SupplierS Preparation And Submission Of A Quotation, Regardless Of The Outcome Or The Manner Of Conducting The Selection Process. Please Be Advised That UndpS Vendor Protest Procedure Is Intended To Afford An Opportunity To Appeal For Persons Or Firms Not Awarded A Purchase Order Or Contract In A Competitive Procurement Process. In The Event That You Believe You Have Not Been Fairly Treated, You Can Find Detailed Information About Vendor Protest Procedures In The Following Link:Http://Www.Undp.Org/Content/Undp/En/Home/Operations/Procurement/Protestandsanctions/ Undp Encourages Every Prospective Vendor To Avoid And Prevent Conflicts Of Interest, By Disclosing To Undp If You, Or Any Of Your Affiliates Or Personnel, Were Involved In The Preparation Of The Requirements, Design, Specifications, Cost Estimates, And Other Information Used In This Rfq. Undp Implements A Zero Tolerance On Fraud And Other Proscribed Practices And Is Committed To Identifying And Addressing All Such Acts And Practices Against Undp, As Well As Third Parties Involved In Undp Activities. Undp Expects Its Suppliers To Adhere To The Un Supplier Code Of Conduct Found In This Link : Http://Www.Un.Org/Depts/Ptd/Pdf/Conduct_English.Pdfthank You And We Look Forward To Receiving Your Quotation. Sincerely Yours, Elena Wakolo Procurement Associate Terms Of Reference For The Repair & Refurbishment Of The Nemo Matatoa Warehouse Background Informationthe Proposed Repair And Refurbishment Of The Nemo Warehouse Aims To Replace The Current Manual Operation Roller Door With An Automatic Roller Door. This Proposal Is A Preparedness Initiative Aiming To Enhance The Safe And Secure Storage Of Preposition Stocks Before, During, And After A Disaster. The Benefits Of The Automatic Roller Doors Are Highly Rated Due To Their Excellent Structural Strength With Exceptional Wind Resistance. This Will Not Only Benefit The Security Of Stock For The Upcoming Cyclone Season, But Its Exceptional Wind Resistance Will Also Decrease The Likelihood Of Warehouse Damage During The Cyclone Season. The Cyclone Season Is Approaching Therefore Automatic Roller Doors Will Enhance The Functionality Of The Warehouse Proving A Safer Working Environment For Staff During Operation Due To The Frequent Use Of These Access Doors. This Replacement Can Prevent Tender Link : Https://Procurement-Notices.Undp.Org/View_Notice.Cfm?Notice_Id=96618