Request for Proposal for Recruiting & Compliance Software

Recruiting & Compliance Software Provide The Following Features: 1. Characteristics/Design:  Generate Ncaa Compliance Reports That Input Data Collected From Phone Calls, Official Visits, Unofficial Visits, Contacts And Evaluations Made By Coaches And Administrators And Transform The Data Into A Recruiting Summary Format That Can Be Used To Analyze Ncaa Bylaw 13 Recruiting Activities.  System Ability To Alert Coaches/Staff Prior To A Recruiting Activity Per Ncaa Bylaw 13 That Could Result In A Potential Violation (I.E. Phone Calls.)  Form Management Capability That Will Enable Digital Submission And Storage Of All Forms Necessary In The Ncaa Compliance Process.  The Ability To Convert/Import Existing Data Lists From Multiple Sources.  Data That Links Together (I.E. Cara Logs Link To Playing/Practice Season Days Off, Participation Data Links To Season Of Competition Data, Etc.) To Enable Less Duplication Of Work.  Provide Electronic Transmissions, Which Meet The Requirements Of The Ncaa Bylaw 13.4.1.2. This Bylaw States, “Electronically Transmitted Correspondence May Be Sent To A Prospect. Color Attachments May Be Included With Electronic Mail Correspondence Sent To A Prospect, Provided The Attachment Does Not Include Any Animation, Audio Or Video Clips And There Is No Cost (E.G. Subscription Fee) Associated With Sending The Item Attached To The Electronic Mail Correspondence.”  Full Color Graphics. The User Should Be Able To Place Photos And Web-Based Articles In The Body Of An Email Rather Than Appended As An Attachment.  Personalized Colorful Bulk Emails That Are Sent In A Text Format Guaranteeing That The Message Will Delivered In A User Friendly Format To A Large Number Of Recipients.  Custom Banners Created By An Art Department That Highlight The Best Aspects Of Each Athletic Team’S Program As Well As The University.  Custom Online Business Cards And Personal Signatures From Each Coach/Staff Member.  Ability To Organize Each Prospects Information And Link Them To The Appropriate Coach(Es).  Screen Capture And Graphic Editing Tools Which Allow The User To Transfer Images From An Online Site, Edit Them And Then Input Into A Mailing Or Recruiting Email Note: The Original Source Will Be Noted In The Edited Version To Protect Against Copy Write Infringement. 2. Tracking Mechanisms:  Track What Prospects Read And When They Read It. Coaches And/Or Staff To Be Alerted Via Text Message To Their Cell Phone When A Recruit Opens And Email.  Centralized Reporting That Gives All Staff Quick Access To All Correspondence With A Prospect Regardless Of Who On The Staff Communicated With Them.  Sort And Search For Recruits By A Wide Variety Of Criteria. 3. Ease Of Use:  Complete 24 Hour Access In The Office, At Home, Or On The Road Via The Internet.  Ability To Access Via Mobile Cell Phone.  Ability For Staff Members To “Ghost-Write” On Behalf Of Another Staff Member.  Customized Reporting And Terminology By Sport Program.  Only A Web Browser Needed To Access Software, No Server Or Network Required.  A Searchable Database.  Simplified User Interface: Intuitive And Streamlined 4. Training And Support  Windows And Apple/Mac Os Trained Client Services To Provide Extensive Ongoing Training For All Coaches And Staff.  24/7 Availability To Technical Support For Problem Solving And Answering Questions. 5. Security Features:  Privacy And Security Safeguards That Store Data Independently, Secured By Firewall, Accessed Only By A Password And Protected In Transit By Ssl Encryption  All Communications Trust-E Certified For Online Privacy Protection.  The Company’S Proposal Must Specify: I. The Operating System Requirements Including Version And Patch Levels Ii. Minimum And Recommended System Hardware Requirements For Accessing The Software. Iii. Authentication System Requirements. Iv. Web Server Requirements And Environments Supported. V. Application Requirements And Environments. Vi. Database Requirements And Environments Including Versions And Patch Levels. Vii. Minimum And Recommended Storage Requirements.  The Company’S Proposal Must Answer The Following Questions: I. Hippa And Ferpa Compliance Methodology Ii. Describe Training Services Required Iii. Discuss Browser Capability On The Following: 1. Internet Explorer 6.0 And Higher 2. Discuss Known Issues With Aol 3. Safari 4. Firefox 5. Google Chrome