Request For Proposals Are Invited For Interior Design Of Who Office In Port Moresby Deadline: 01-Jul-2022 23:59 (Gmt 8.00) Beijing, Perth, Singapore, Hong Kong Background Who Office In Papua New Guinea Plans To Move To A New Office, Therefore Interior Design Is Required For The New Office Purpose/Specific Objective Of The Activity To Provide Interior Design For Office Space For Whos Proposed New Office At Savanah Heights. The Design Should Take Into Consideration Cost Effectiveness, Environmentally Friendly And Durable Material, Disability Accessibility And Conducive Working Environment (Open Working Space) To Facilitate Communication And Coordination Among Team Members. Description Of Activities To Be Carried Out Shall Provide Interior Design For Office Space Per The Attached Floor Space (Attachment 1) With The Below Requirements One (1) Office For Who Representative (Big Enough For Working Space And Then A Meeting Space For Table And Chairs For 6-8 People) 45 Office Spaces: All Staff Would Be In Open Space, Partition Height Would Be 1.25M With Option Of Sit/Stand Desk (Automatic Adjustment). Upper Part Of Partitions Would Allow Tackable Arrangements So Staff Can Tack On The Partitions. Each Cubicle Would Be With L Shape Table (The Attachment 2 Is For Reference) One Big Meeting Room, (Optional: Could Be Divided Using Movable Partitions (Accordion Type Or Sliding Folding Door) In Case Rooms Are Needed For Smaller Groups.) At Least Another Small Meeting Room For Small Group Meetings/Discussions Some Closed Offices (2-3) (In Case Staff Would Need Area To Focus On Work, Or To Take Phone Calls During Working Hours While Its Not Convenient To Do That In Open Space) One Meeting Room To Be Served As Emergency Operation Center One Breastfeeding Room (Enclosed Room) Transient Area: For Temporary Visitors, Staff And Non Staff: So They Can Have Tables To Work On Temporary Basis Server Room, Enclosed Area With Lock For Security Purpose Reception Area And Waiting Area For Visitors (Waiting Area Is Only At The Area With Reception Desk) All Meeting Rooms Would Be With Glass, With Frosted Stickers To Allow Transparency And Also To Make A Room Looked Through, But Also To Allow Writing On The Glass Walls Without Any Issues For Cleaning/Wiping Furniture For Meeting Rooms Need To Be Easily Moveable To Form One Big Long Meeting Table Or Smaller Ones. Movable Tables To Be Used In Different Configurations, Moveable Chairs Floor: Hard Flooring, No Carpet Ceiling: Different Options For Ceiling (Open Ceiling Or Covered By Acoustic Panels) To See Which Option Is More Optimal In Term Of Cost And Energy Consumption And Aesthetic Design For The Kitchen/Pantry With Necessary Facilities And Kitchenette Equipment Design To Include Data (Wired And Wireless) And Power Connections (International Power Points) To All Work Stations, Meeting Rooms, Transient Areas, Pantry/Kitchen, Receptions, Printers/Photocopiers (3) And Wi-Fi Points On The Ceiling Design To Include Also The Airconditioning System/Fresh Air Circulation With Sufficient Capacity For Meeting Rooms (Based On Sizes), Closed Rooms, Open Space, Kitchen, Server Room (Server Room To Have Two Aircons So That They Can Operate Alternatively As The Area Requires Aircon 24/7) Lighting: Sensor Lighting Arrangement Door Access System: Ensure Double Access System At The Main Entrance (Swipe Card With Manual Lock Option) Design Of Relevant Cctv System For The Office Ensure That The Entrances To The Office Are Fully Covered Acoustic Treatment And Soundproofing For Meeting Rooms And Closed Office For Good Audio Quality In Meetings And Teleconferencing Any Electrical/Mechanical/Auxiliary Related Works Required Should Be Included In Proposals Consider To Have Standing Desks/Cocktail Tables In Relevant Areas Who Logos In Relevant Places (Entrance, Reception Area, Meeting Rooms) The Design Could Bring The Feeling Of Welcoming, Modern, Comfortable Working Environment To Staff. Make Use Of The Current Beams Around The Office To Make Them Nice The Design Takes Into Consideration The Requirement For Environment Friendly And Durable Material And Accessible For Disability. Design Aesthetic The Lighting From The Window Area Should Be Maximized In The Window Space, I.E, But To Balance The Temperature In The Office (Blinds Would Be Required). Methods To Carry Out The Activity Schematic Design Phase Consult With The Client To Ascertain The Requirements Of The Project And Confirms The Requirements With The Client; The Site Inspection Could Be Arranged With Prior Notice To The Client For Necessary Arrangements. Preparation Of 2-3 Distinctly Designs/Arrangements/Decoration Proposals, And Iterative Finalization With The Client; Presentation Of Pictorial Ideas And Concepts To Show Colors And Textures, And Other Materials For The Client To Approve Before Proceeding Into Design Development Phase Submit To The Client A Preliminary Budget For The Office Construction Based On The Design Presentation Design Development Phase: Provide Semi-Final Drawings For Final Approval By The Client Submit To The Client The Selection Of Furniture, Fabrics, Materials And Accessories For Approval. Contract Document Phase: Prepare Technical Interior Design Drawings Which Shall Be Used By Other Parties Involved In The Project. Those Drawings Convert The Approved Ideas Into Information That Can Be Used At The Jobsite. Technical Interior Design Drawings Consist Of The Followings: - Furniture Layout- Showing The Approved Furniture And Their Distribution To All Relevant Spaces - Interior Design Floor Plan- Showing Dimensions And How The Interior Spaces Are Subdivided - Floor Pattern- Showing Specified Floor Finishes - Detail Of Selected Built-Ins Or Interior Feature Specify Selected Furniture, Fabrics, Finishes, Special Decorative Lightings, And Other Special Items Required By The Interior Design Concept Provide Perspective Sketches Or 3D Modelling To Show Design Intent. Interior Design Implementation Phase Prepare Interior Design Documents For Interior Construction. Those Documents May Be Used For Constructions And/Or For Bidding Prepare A Template Of Bill Of Quantity Which Will Be Used For Bidding Of Construction Suggest To The Client Prospective Interior Fit-Out Contractors, If Any Assist The Client In Evaluating Proposals Submitted By Suppliers Approve Or Reject Shop Drawings And Samples, As Appropriate, Prior To Their Fabrication, Purchase And/Or Completion Visit The Jobsite Regularly To Check On The General Progress And Quality Of Work Done By The Interior Fit-Out Contractor And To See To It That The Design Intent Is Properly Implemented In Accordance With Established Protocol; Keep The Client Informed Of The Progress Of The Work, And Shall Endeavor To Safeguard The Quality Standard Of The Works Concerning Interiors Supervise Installation Of Furniture And Accessories In Each Area Qualifications & Experience The Designer Must Be Duly Licensed And Has Represented Itself As Possessing The Necessary Expertise, Resources And Knowledge In Providing The Services Required By The Client Must Provide The Following Supporting Documents For Evaluation: Company Profile (General Information) Must Include: Years Of Service And Types Of Clients Volume Of Business With Corporate Accounts Main Thrust Of Business List Of Clients Certified True Copy Of Registration For Business Operations Certification On The Following: That The Company Is Not Blacklisted Or Barred To Any Government Or Private Agencies Proof That The Company Is In Good Standing (Bank Certification, Accreditations, Etc..) Experience And Technical Skills & Knowledge Having Experienced In Providing Similar Design Services To Offices, Hotels, Embassies, International Organizations In Papua New Guinea Personnel Are Well Experienced And Qualified To Fulfil Their Duties Licensed And Certified For Their Operation In Papua New Guinea Languages Proficient In English Additional Information Starting Date: As Soon As Possible Duration Of Contract: Until Completion Of The Project, Expected To Be Mid October 2022 Submissions Qualified And Interested Specialists Should Submit The Following Documents To The Supply Officer Through Wp Ro Ungm At < Wproungm@Who.Int > By 1 July 2022 Company Profile {For Institutional Applications} Including Including Relevant Documents Referring To The Previous Similar Projects And List Of Clients Technical Proposal Indicating Solution, Methodology And Timelines, In Addition To The Below Annexes: O Annex 2: Confidentiality Undertaking O Annex 3: Vendor Information Form Financial Proposal Please Use Tender Notice No. Wpro/2022-06/Png/176524 As Subject To All Submission. Only Successful Candidates Will Be Contacted. Last Day Of Receiving Queries For This Tender Is On 24 June 2022 Who Prides Itself On A Workforce That Adheres To The Highest Ethical And Professional Standards And That Is Committed To Put The Who Values Charter Into Practice. Who Has Zero Tolerance Towards Sexual Exploitation And Abuse (Sea), Sexual Harassment And Other Types Of Abusive Conduct (I.E., Discrimination, Abuse Of Authority And Harassment). All Members Of The Who Workforce Have A Role To Play In Promoting A Safe And Respectful Workplace And Should Report To Who Any Actual Or Suspected Cases Of Sea, Sexual Harassment And Other Types Of Abusive Conduct. To Ensure That Individuals With A Substantiated History Of Sea, Sexual Harassment Or Other Types Of Abusive Conduct Are Not Hired By The Organization, Who Will Conduct A Background Verification Of Final Candidates. Tender Link : Https://Www.Ungm.Org/Public/Notice/176524
