Request For Qualification For Downtown Campus Modernization Project

Downtown Campus Modernization Project The Project Includes Design, Management, Preliminary Cost Estimating, Invoicing And Cashflow Scheduling By Funding Resource (E.G., American Rescue Plan Act (Arpa), Bonds And Fund Balance, Etc.), Ff&E, Permit Approvals And Construction Administration Services Required To Transform Both The Interior And Exterior Spaces Of The Downtown Campus. The Scope Of Work Includes But May Not Be Limited To: City Hall, Council Chambers, Outdoor Amphitheater, Parking Structure, Surrounding Landscape, Hardscape, Murphy Park And Two (2) Of The Off-Site Tenant Improvement Projects For Relocated/Permanent Staff During Construction. They Are The Glendale Civic Center Annex And Former Bead Museum Locations. Conceptual Design For Exterior Upgrades For Velma Teague Library May Be Addressed In A Future Phase Outside The Scope Of This Project. In Addition, The Council Chambers Scope Is Limited To The Exterior Upgrades At This Time. However, Should The City Determine Additional Scope Would Be Beneficial To The City Interior Upgrades Could Be Included. The Consultant Will Work Closely With Various City Departments Including Engineering, Facilities Management, Development Services, And Others, As Needed, And Will Serve As The Single Source Of Contact For The City During The Design And Construction Phases Of The Project. The Consultant Will Be Expected To Utilize And Build Upon Previous Programming And Evaluations Performed By The City And Others, Including, Conceptual/Schematic Designs, Building Assessment Studies, And Interior Workspace Design Standards. The Following Information Is A General Description Of The Scope Of Work That The Consultant May Be Required To Perform. A Contract May Be Awarded For The Performance Of The Services Listed In This Scope Of Work, But Are Not Limited To, The Following: A. General Project Administration Services Include: Downtown Campus Modernization Project February 2022 6 1. Coordinating With The City Engineering And Facilities Management (Project Team) Departments During All Phases Of The Project. 2. Conducting Project Meetings As Necessary To Maintain The Project Budget And Schedule, Chairing Periodic Regular Meetings And Any Additional Meetings As Required Or Requested By The City, Setting Agendas, And Preparing And Distributing Meeting Minutes. Meetings Under Basic Services May Include: A. Meetings With The Project Team, Other Various City Departments, As Necessary And The Cmar B. Meetings Required To Obtain Permitted Plans. C. Meetings And/Or Presentations To Update City Council, City Management And Staff, And Oversight Committees, If Requested By The City. D. Meetings With Utility Companies, If Required. E. Meetings And/Or Presentations With General Public, Property, And Business Owners, Etc., If Requested By The City. 3. Coordinating With Private, Public And City Utilities (I.E., Aps, Srp, Qwest, Southwest Gas, Cox Communications, City Information Technology Department, Public Safety, Water And Sewer Services Department, Etc.) Regarding Standard Technology And Utility Issues And Incorporating Pertinent Information In The Plans. 4. Submitting And Retrieving All Required Documents To/From The Various Required Reviewing Agencies. 5. Preparing And Maintaining A Project Schedule After Meeting With The Designated City Project Team. Determine Appropriate Submittal Deadlines And Coordinate Project Submissions. The Consultant Will Be Responsible For The Master Scheduling Through The Design Phase. The Master Scheduling Will Be The Contractor’S Responsibility Once Construction Activities Begin; However, It Will Be The Consultant’S Responsibility To Review And Comment On All Project Schedules And Schedule Information. 6. Obtaining All Federal, State, County, Local And Utility Approvals Required For Permitting Purposes For The Design Of The Project. The Contractor Will Be Required To Obtain The Necessary Permits Associated With Construction, Including City Building Safety Permits, Npdes, And Others. As The Project Progresses, The Consultant Shall Timely Furnish To The City Copies Of All Communications Between The Consultant And All Respective Agencies Or Departments And All Approvals And Permit Approvals For The Project. 7. Submitting A Written Monthly Progress Report To The City And Project Team During The Entire Period Of The Project, Through Both Design And Construction Phases. Also, The Consultant Will Be Required To Submit A Monthly Project Schedule Update And Status Report, As Well As A Monthly Cash Flow Schedule For Both Design And Construction Phases