Tenders Are Invited For Insect Traps

Insect Traps - Manitoba Reference Number: Mb-Mbpb-Zzt-00012Issuing Department: Procurement Services Branchdate Issued: 20/01/2022Issued By: Chuck Brighttelephone: 204 945-6353The Government Of Manitoba (Manitoba) Is Requesting Bid Submissions Frominterested Bidders/Manufacturers For The Supply Of Insect Traps And/Orspecialties On An "As And When" Requested Basis For Various Manitobagovernment Departments Throughout The Province Of Manitoba.This Contract Will Allow The Province Of Manitoba To Purchase Insecttraps At Firm Contract Pricing.Note:For Information Or Item Clarification, If Required≪(≫,≪)≫Contact: Chuck Bright At Email [email protected] Contact The Individual Noted Above If Additional Informationor Clarification Is Required On The Following Items.Contract Term February 15, 2022 To January 31, 2025.This Procurement Is Subject To Canadian Free Trade Agreement.General Terms &Amp; Conditions:Bidders Must "Login" To Merx To Access The General Terms &Amp; Conditionswhich Apply To This Rfq, In Addition To Those Shown Below. After"Login" Follow The Links: Information -≫ Government Publications -≫Manitoba Terms And Conditions -≫ Request For Quotation.Submission Terms And Conditions:The Bid Must Be Signed By A Representative Of The Bidder With Theauthority To Bind The Bidder. The Name And Title Of The Representativesigning The Bid Should Also Be Printed Below Their Signature.Vendor's E-Mail Address: (If Available) ____________________Quantity Clarification: Quantity Listed Contains 2 Or 3 Decimals._________________________________________________________________________Item Qty Description Deliveryno. Date========================================================Item 10 31/01/20251.00 Dollar Gsin: N9900material: 54286Insects, As Described Below:Reference: #2796, Emerald Ash Borer Trapsgreen Prism Sticky Traps800 Each Green Prism Sticky Traps.Unit Price $__________Each Trap.Please Indicate:Brand Name And Product # Of Item Offered :Manufacturers Name__________Brand Name______________Product / Style Number ________Bidder's Catalogue/Reference Number (If Applicable) ____________Include Product Specification Sheet With Your Bid Submission.========================================================Item 20 31/01/20251.00 Dollar Gsin: N9900material: 54286Insects, As Described Below:Reference: #2796, Emerald Ash Borer Traps'20tree Leave Volatile (Hexenol)800 Each Tree Leave Volatile (Hexenol)Unit Price $__________Each Trap.Please Indicate:Brand Name And Product # Of Item Offered :Manufacturers Name__________Brand Name______________Product / Style Number ________Bidder's Catalogue/Reference Number (If Applicable) ____________Include Product Specification Sheet With Your Bid Submission.========================================================Item 30 31/01/20251.00 Dollar Gsin: N9900material: 54286Insects, As Described Below:Reference: #2796, Emerald Ash Borer Trapsfemale Sex Pheromone For Agrilus Plannipennis (3Z)-Lactone Lure800 Each Female Sex Pheromone For Agrilus Plannipennis (3Z)-Lactonelure.Unit Price $__________Each Trap.Please Indicate:Brand Name And Product # Of Item Offered :Manufacturers Name__________Brand Name______________Product / Style Number ________Bidder's Catalogue/Reference Number (If Applicable) ____________Include Product Specification Sheet With Your Bid Submission.========================================================Duration Of Contract:To Be Delivered As And When Requested During The Periodfebruary 15, 2022 To January 31, 2025.Usage Reports:The Vendor Must Provide To Manitoba Central Services Procurement &Amp;Supply Chain Division An Annual Contract Report Indicating The Actualusage During Each Contract Year. The Date And Times For This Report Willbe As Requested By The Procurement Officer, Manitoba Central Servicesprocurement &Amp; Supply Chain Division. (Normally, This Request Will Bethree Months Prior To The Expiry Date Of The Current Contract.)The Report Must Show:A),,The Quantity Shipped By Line Item And The Dollar Values As Per Thecontract.B) Individual Items Ordered Against The Contract But Not Listed On Thecontract And The Dollar Values.Contract Extension Or Additional Products:By Written Agreement Between Manitoba And The Vendor, The Contractmay Be Amended To Include Additional Products Or Locations And/Or Theduration Of The Contract May Be Extended To Continue Past The Expirydate Specified Above.Purpose:The Purpose Of This Request For Quotation (Rfq) Is To Identify Andevaluate Bidders And Their Quotations Capable Of Meeting Manitoba'srequirements For The Supply And Delivery Of Insect Traps On An "As Andwhen" Requested Basis As Required For Manitoba Government Buildings Inthe Province Of Manitoba.It Is The Intent Of The Manitoba Central Services Procurement &Amp; Supplychain Division To Award This Tender To The Least Number Of Bidders Ableto Provide The Product In The Most Convenient And Cost-Effective Manner.Requested Quotations Should Be Submitted Per The Outlined Process Andrequirements And Provide Manitoba With Detailed Features, Costs Anddelivery Capabilities For The Specified Goods And/Or Services.Special Notes:The Words "Must" "Shall" And "Will" Mean A Requirement Is Mandatory Andmust Be Met In Order For The Bid To Receive Consideration.Bidder Assistance:The Bidder Shall Assign One (Or More) Service Representatives To Supplyinformation And Act As Contact Person Through The Term Of The Agreement.Manitoba Will Assign A Counterpart. It Should Be Clearly Understoodthat The Bidder's Service Representative(S) Would Deal With The Assignedmanitoba Contact Person(S).Bidder Shall Provide Names And Titles Of Personnel Assigned To Manitoba.Contact Person: __________________________________________________Telephone: ____________________Facsimile: _____________________E-Mail Address: _________________________________________________Order Desk Hours: _______________________________________________Business Days &Amp; Hours Of Operation: ________________________________Definitions:"Bidder" - Refers To The Person Who Or Company Which Obtains A Copy Ofthe Rfq For The Purpose Of Submitting A Quotation To Provide The Goods."Contract" - Refers To The Value Contract Issued To The Vendor As Theaward Document."Manitoba" - Refers To The Government Of Manitoba."Quote" - Refers To The Quotation Submitted By A Bidder In Response Tothe Rfq."Release Order" - Refers To A Specific Release Purchase Order Documentissued By Manitoba To The Vendor To Order Product From The Contract."Rfq" - Refers To The Request For Quotation Document Issued By Manitobato Invite Offers (I.E. Prices) From Bidders."Vendor" - Refers To The Person Who Or Company, Which Will Provide Thegoods And/Or Services As A Successful Bidder.Bids:Bids Are Requested From Competing Bidders In Accordance With Manitobapolicies. Manitoba Reserves The Right To Revise/Cancel Rfq's As Well Asaccept/Reject Bids Either In Whole Or In Part, Whichever Is In The Bestinterests Of Manitoba. Lowest Or Any Bid Not Necessarily Accepted.Bids Shall Be Considered Firm Until Awarded, Unless Otherwise Indicated.Any Exchange Of Information With Manitoba Personnel Prior To Theissuance Of An Rfq Is Not A Valid Response To The Rfq And Shall Not Beconsidered.Submission Of Quotation:Please Complete Each Section And Attach Additional Information If Spaceis Not Sufficient. Any Attachments Shall Reference The Applicablenumbered Section.Irrevocability Of Quotation:By Submission Of A Clear And Detailed Written Notice, The Bidder Mayamend Or Withdraw Its Quotation Without Penalty Prior To The Closingdate And Time. Upon Closing Time, All Quotations Become Irrevocable.Acceptance Of Bid Conditions:A Bidder Should Clearly Understand, By Submitting A Bid Agrees, That Itsbid Or Any Part Of Its Bid Is Subject To The Following Conditions, Inaddition To Any Other Terms And Conditions Set Out In The Rfq.No Bid Will Be Considered From A Bidder Where Manitoba, In Its Solediscretion, Determines That A Potential Conflict Of Interest Exists. Nobid Will Be Considered That Is In Any Way Conditional Or That Proposesto Impose Conditions On Manitoba That Are Inconsistent With Therequirements Of The Rfq And The Terms And Conditions Stipulated Therein.The Submission Of A Bid, The Receipt Of A Bid By Manitoba And Theopening Of A Bid, Or Any One Of Those, Does Not Constitute Acceptance,In Any Way Whatsoever.Alterations/Qualifications Of Bids:No Bid Shall Be Altered, Amended Or Withdrawn After The Specifiedclosing Date And Time. Manitoba Issuing The Rfq Is The Sole Agencyempowered To Negotiate Or Alter Any Term, Condition Or Stipulation Ofthe Bid And/Or Any Subsequent Award Or Event Arising There From.Any Terms, Conditions, Or Stipulated Qualifications On Bid Submissionthat Is Contrary To, Or Inconsistent With The Rfq Documents, May Be Acause For Rejection.Bidders Are Cautioned To Avoid Making Deviations And Exceptions To Theterms And Conditions Of The Bid Documents Which May Result In Rejectionof Their Bid.General Award Information:No Award May Result From This Rfq Process. If This Rfq Process Resultsin An Award, Then Manitoba Reserves The Right To Award Any Contract/Agreement, In Whole Or In Part, And May Accept Goods And/Or Servicesfrom One Or More Bidders In Such Quantities As Shall Be Advantageous Tomanitoba.Pricing Will Be A Consideration On Individual Items But Preference Maybegiven To Overall Pricing For Groups Of Items Consolidated For Shippingand Receiving At The Facility. The Lowest Price On Any Item Will Notnecessarily Be Accepted.Volume Of Items Will Be Considered. Items Will Be Consolidated To Allowfor Reasonable Delivery Quantities.Past Performance Of Vendors And Service Provided To The Facilities Willbe Considered.Tender Evaluation:Generally The Lowest Overall Price Of An Item(S) In Accordance With Theterms &Amp; Conditions Of The Rfq Will Be Awarded The Contract. However,Other Factors As Stipulated Below (In No Particular Order) Will Beconsidered When Awarding A Contract.Bids Will Be Evaluated Based On:- Delivery For Stock Items;- Price;- Products And/Or Services Approved By Manitoba For Their Use≪(≫,≪)≫- Quality Of The Bidder's Performance In Past Awards;- Quality Of Product And/Or Service Offered Compared To Productdescription / Specifications Requested;- Quality Of The Proposed Product And/Or Service In Past Awards;- Return &Amp; Refund Policies; And- Any Other Terms &Amp; Conditions Indicated On This Rfq.Each Product Offered Will Be Considered Individually Which May Result Inmore Than One Award Created From This Rfq. Like Items Or Items Thatneed To Be Compatible Might Be Considered As A "Group" For Pricecomparison And/Or Award Purposes.Failure To Provide Adequate Information To Evaluate The Item Offered Maybe Cause For Rejection Of Your Quote By The Manitoba Government(Manitoba).Contract Value / Term:Please Note That This Document Does Not Constitute Any Guarantee Ofbusiness.No Guarantee Of Any Minimum Purchase Will Be Made And Manitoba Is Underno Obligation To Purchase The Referenced Amount. Amount Will Bepurchased Only In Accordance To The Actual Requirements Of Thegovernment Of Manitoba During The Contract Period.To Be Delivered On An "As And When Requested" Basis For A 36 Month Termfrom:February 15, 2022 To January 31, 2025The Delivery Date (If Shown) Is Actually The End Of The Contract Period.Any Unused Portion At The End Of The Contract Period Will Be Consideredcancelled.Quality / Acceptability:Any Product Supplied Must Be New, Unused, First Quality.All Goods Delivered Are Subject To Inspection Prior To Deliveryacceptance. Signing Of Any Delivery Slip Should Not Be Construed Asacceptance Of The Product Delivered.Manitoba Reserves The Right To Reject Any Product, After Finalinspection That Does Not Meet The Specification Or Product Descriptionrequested.Manitoba Reserves The Right To Reject Any Product Supplied Which, Uponinspection Or Use, Is Deemed By The Using Department To Be Unacceptablefor Their Intended Use.Products Shall Be Supplied As Specified On The Contract/Purchase Order.Any Substitutes Shipped Without Prior Written Approval Will Be Rejectedat Time Of Delivery Or Held At Shipper's Risk Pending Returninstructions. Products Rejected By The Using Department Will Bereturned To The Vendor For Full Credit Or Replacement Product At No Costto Manitoba Or The Contract May Be Cancelled.Pricing:This Contract Will Allow Manitoba To Purchase Xxxxxxs At Firm Contractpricing Under A Contract.Yes _____ No _____ Initial __________Pricing Structure To Remain Firm For Duration Of The Contract Term?Yes _____ No _____ Initial __________If No, Indicate "Prices Firm Until" Date: _____________________Prices Quoted Shall Be Net, Pst Extra (Where Applicable) And Gst Exempt.Bidders Offering Prices "Subject To Change Without Notice" Or "In Effectat Time Of Shipment" May Be Rejected. Preference Will Be Given Tosuppliers Offering Firm Pricing.Should It Be Determined That Firm Prices Cannot Be For The Term Of Theagreement, Consideration May Be Given To A Price Change Subject To Aminimum Of Thirty (30) Days Written Notification To The Procurementservices Branch Of Substantiation Of Material Cost Increase/Decreaseonly.Products:The Vendor Shall Have A North American Warehouse With The Ability Toprovide Prompt Supply Of Merchandise.Yes _____ No _____ Initial __________Vendor Shall Provide Location Of Warehouse:_______________________________________________Products Should Be Delivered And Packaged In A Manner That Is Consistentwith The Normal Business Practices Of The Industry.Inspection:Final Inspection And Acceptance Or Rejection Of The Goods Will Be Madepromptly As Practicable, But Failure To Inspect And Accept Or Rejectgoods Promptly Does Not Mean That The Manitoba Government Has Acceptedthese Goods. The Government Of Manitoba Reserves The Right To Inspectthe Goods For Up To 90 Days After The Date Of Delivery.Partial Acceptance Of Rejection Of An Order Does Not Release The Bidderfrom Its Responsibility To Complete The Order.Returns:Any Products Found Defective Will Be Returned For Full Credit Includingany Transportation Charges And/Or Service Handling Charges (Ifapplicable).Yes _____ No _____ Initial __________The Vendor Shall Promptly Remove Any Rejected Products And Replace Withacceptable Without Further Cost To Manitoba Within Five (5) Working Daysof Request. Failure To Replace Rejected Goods May Result In Releaseorder And/Or Contract Cancellation In Part Or Whole With No Obligationwhatsoever To Manitoba.Manufacturer's Warranty:State Warranty Of Units Offered ( As Applicable To Manitoba's Use)(Manitoba's Use Would Usually Be Considered Commercial Applicationnot Consumer)Parts _________ Months Or _______ Yearslabor _________ Months Or _______ Yearspotential Costs Associated With The Location Of Warranty Service Mightbe Used In The Evaluation Of This Quotestate Location Of Manufacturer's Certified And/Or Approved Warrantyservice, Closest To The Point Of Delivery, For This Quote≪(≫,≪)≫__________________________ , _______If The Warranty Offered Is The Vendor's Warranty In Combination Withor In Place Of The Manufacturer's Warranty Then A Completeexplanation To Be Provided.Delivered And Unloaded F.O.B. Destination:Anywhere In The Province Of Manitoba, All Manitoba Governmentdepartments( Unit Prices Include All Necessary Charges E.G. Freight, Insurance≪(≫,≪)≫Handling Etc.)If Any Charges Are Not Included Please Explain In Detail Any/All Chargeswhich Will Be Extra To The Unit Prices Quoted And Will Be Charged Onthe Invoice.Environmentally Preferable Products:Manitoba Generally Awards The Bid To The Lowest "Overall" Price Of Anacceptable Product, However, Preference May Be Given To Products Whichare "More Environmentally Preferable" And Support Manitoba's Sustainabledevelopment Procurement Guidelines.Product Pricing May Be Only One Of The Components To Be Considered Inthe Overall Evaluation Of "Environmentally Preferable Products".Examples Of "Environmentally Preferable Products" Are As Follows:Packaging - Preference May Be Given To Products Which Use Lesspackaging, Packaging Containing Recycled Content Or Packaging Which Canbe Recycled Etc. (Providing The Packaging Still Provides Proper Andadequate Protection To The Product Offered For Sale). Bidders Shallprovide Details Regarding The Packaging, If Applicable, For Each Itemoffered.Products, Recycled Or Recyclable - Preference May Be Given To Productscontaining Recycled Content Or Which May Be Recycled.Bidders Should Provide Details Regarding The Percentage Of "Totalrecycled Content" And "Post Consumer Waste Content" (If Applicable) Foreach Item Offered."Total Recycled Content" - Means The Percentage Of All Recycledmaterials Including Manufacturer's Trimmings, Cuttings, Overruns And"Post Consumer Waste"."Post Consumer Waste Content" - Means That Proportion Of Recycledmaterial That Has Been Sold To A Consumer And Collected After Their Usein A Recycling Program, E.G. Used Aluminum Cans Etc.Products, More Environmentally Preferable:Preference May Be Given To Products Which Generally Meet Or Exceed Theabove Specifications And Can Demonstrate Satisfaction In Relation To Theend Users Requirements. These Products Will Be Classified Moreenvironmentally Preferable Through A Recognized Certification Program.Replacement Products:Manitoba May Be Interested In "Replacement" Or "Alternative Types" Ofproducts Which Can Be Proven To Be "More Environmentally Preferable"Compared To Those Products Specified Above. Bidders Are Encouraged Toprovide Complete Details Of Possible Replacement Products.At Manitoba's Discretion Any "Environmentally Preferable Products"Offered May Be:A) Accepted For This Tender, Orb) Not Accepted For This Tender, Orc) Not Accepted For This Tender But Considered For Future Study/Use.Quantity/Item Releases:The Vendor Shall Not Ship Any Item Until A Separate Release Order Hasbeen Placed By Fax Or Email.Release Orders For Items May Be Placed At Any Time During The Period Ofthis Contract And In Various Quantities.Release Orders To Be Shipped Complete By Line Item, Unless Otherwiseapproved And/Or Requested By Manitoba Prior To Shipping.The Quantities (If Shown) Are Estimated Annual Quantities Only And To Beused For Evaluation Purposes Only And Are Not A Guarantee Of Business.The Contract Value, Shown As Target Value, Represents The Totalestimated Value For 36 Months.Manitoba Reserves The Right To Change Quantities On A Release Order, Ifrequired, Or To Cancel An Individual Release Order In Part Or In Totalif Necessitated By Program Changes/Client Demand Or Vendor Failing Todeliver Products Within Tender Stated Time Frames.Time Is Of The Essence:Time Shall Be Of The Essence Hereof. Failure To Meet The Delivery Time(I.E. Lead Time) Indicated On The Contract May Result In Thecancellation Of The Contract Item And Any Outstanding Contract Releaseorders.Packaging:All Goods Must Be Packed Or Crated Suitable For Protection In Storage Orshipment.All Goods Delivered Must Be Suitably Marked With Proper Documentationsuch As Packing Slip, Contract Number, Etc.Delivery Requirements:The Normal Delivery Lead Time Required From Receipt Of A Releasepurchase Order:Stocked Item: Delivery Within ___________ Calendar Daysnon-Stocked Item: Delivery Within __________ Calendar Daysdelivery / Service Qualitythe Length Of Delivery Time And Overall Service To The End Userdepartment Is Important And Will Be Monitored.Failure To Provide Acceptable Delivery And/Or Services May Result In Thecancellation Of The Contract/Balance Of Contract.Final Inspection &Amp; Acceptance Or Rejection Of Products Will Be Made Atdelivery Destination By The User Department.A Packing Slip Must Accompany Each Shipment. All Packing Slips,Exterior Labelling And Invoices Must Reference The Release Purchaseorder Number.Vendors Aware Of Potential Or Pending Supply Difficulties Must Notifythe User Department Before Insufficient Supply Issues Arise.Yes _____ No _____ Initial __________Fob/Freight:To Be Delivered Fob Destination Freight Prepaid To Any Manitobagovernment Department Located In The Province Of Manitoba.(Unit Prices Quoted Include All Necessary Charges Such Freight,Insurance, Handling Etc. To Show A Total Landed Cost. The Percentmark-Up Quoted Above Shall Include All Necessary Charges≪(≫,≪)≫If Any Charges Are Not Included Please Explain In Detail Any/All Chargeswhich Will Be Extra To The Unit Prices Quoted And Will Be Charged On Theinvoice.Is There A Minimum Order/Shipment Value Required For Fob Destinationpricing?Yes _____ No _____ Initial __________Should An Order Be Placed Under The Minimum Order/Shipment Value, Is Adelivery Charge Applicable?Yes _____ No _____ Initial __________If Yes, Identify The Delivery Charge: $__________________________No Freight Charges Allowed On Back Order Quantities.Delivery/Freight Charges Are To Be Incorporated Into The Unit Pricesquoted For Each Item.If, However, A Delivery/Freight Charge Will Be Extra And Applied To Someor All Shipments Then Please Advise:___________________________________________________________________________________________________________________________________________________________________________Delivery Charge Will Be Extra And Applied On All Shipments:Yes___(Or)_____Nodelivery Charge Will Be Extra And Applied On Shipments Under $________Value(Before Tax)The Delivery Charge Will Be:The Actual Carrier Charges ___________(Or)A Flat Rate _______________If Flat Rate - The Charge Will Be $ __________ Per Shipment.Duration Of Firm Pricing:Bidders Offering Prices Subject To Change Without Notice Or In Effect Attime Of Shipment May Be Outright Rejected.Preference May Be Given To Suppliers Offering Firm Pricing.(For Each Item Offered)Pricing Is Firm For The Contract.Yes_______ Or No __________If No Indicate: Prices Firm Until(Date)_________________Returns:Any Products Found Defective Will Be Returned For Full Credit Includingany Transportation Charges And/Or Service Handling Charges (Ifapplicable).Yes _____ No _____ Initial __________The Vendor Shall Promptly Remove Any Rejected Products And Replace Withacceptable Without Further Cost To Manitoba Within Five (5) Working Daysof Request. Failure To Replace Rejected Goods May Result In Releaseorder And/Or Contract Cancellation In Part Or Whole With No Obligationwhatsoever To Manitoba.Goods Ordered In Error By Manitoba Will Be Returned For Credit/Refund.The Vendor Shall Pick-Up The Product On Their Next Delivery Day.Indigenous Business Standard For "Goods With Related Services"Definitions:"Indigenous Business" Means A Business That Is At Least 51% Indigenousowned And Controlled And, If It Has Six Or More Full-Time Employees, Atleast One-Third Of Its Employees Must Be Indigenous Persons."Indigenous Business Directory" Means A Business Directory Of Indigenousbusinesses That Meet Manitoba's Definition Of An Indigenous Business.'Indigenous Business Standard" Means Terms And Conditions That Indicatethat Indigenous Business Participation Is Desirable But Not Mandatory."Indigenous Person" Means A First Nations, Non-Status Indian, Métis Orinuit Person Who Is A Canadian Citizen And Resident Of Canada.Indigenous Procurement Initiative:Manitoba Is Committed To Community Economic Development As A Keycomponent Of Its Economic Strategy. It Intends To Develop A Provincialeconomy That Is More Inclusive, Equitable And Sustainable.Procurement Practices Are One Means That Can Be Used To Contribute Tothe Growth Of Indigenous Businesses. In That Regard, Manitoba Developedthe Indigenous Procurement Initiative (Ipi). The Objective Of Ipi Is Toincrease The Participation Of Indigenous Businesses In Providing Goodsand Services To Manitoba.Indigenous Business Standard:Indigenous Participation Is Desired But Bids Will Not Be Disqualified Ifthere Is No Indigenous Business Participation.Indigenous Business Directory:Manitoba Has Established A Directory Of Indigenous Businesses Called The"Indigenous Business Directory". This Directory Is A List Of Indigenousbusinesses (Including Non Profit Organizations And Economic Developmentcorporations) That Have Self Declared As An Indigenous Business Meetingthat Definition Under The Ipi. It Is Neither Comprehensive Norexhaustive But May Be A Useful Resource To Identifying Indigenousbusinesses For Potential Partnering Or Sub-Contracting Purposes.Indigenous Businesses Not Listed In The Directory May Also Be Used.Registration In The Indigenous Business Directory Does Not Guaranteecertification As An Indigenous Business, As Business Status May Change;Therefore Formal Certification Is Required In The Formal Tender Process.Indigenous Businesses Are Encouraged To Register By Contactingmanitoba Central Services Procurement &Amp; Supply Chain Division.For Further Information On The Indigenous Business Directory≪(≫,≪)≫Registration Forms And Access To A Copy Of The Indigenous Businessdirectory Please See The Following Website:Http://Www.Gov.Mb.Ca/Finance/Psb/Api/Api Bd.Html Or Contact:Manitoba Central Services Procurement &Amp; Supply Chain Division.600 - 352 Donald Streetwinnipeg, Manitobar3b 2H8general Inquiry Linephone: 204-945-6361For All Other General Inquiries Related To This Tender Opportunity≪(≫,≪)≫Please Contact The Name Of The Individual(S) Identified On Page One Ofthis Tender Document.Assignment:The Bidder Shall Have Sole Responsibility For The Quality, Liability,Coordination And Completion Of All Work Outlined In This Endeavor.Manitoba Considers The Bidder To Be The Sole Contact Regarding Allcontract/ Agreement Matters.The Bidder Shall Be Prohibited From Assigning, Transferring Andconveying, Subletting Or Otherwise Disposing Of Any Contract/ Agreementof Its Rights, Title Or Interest Therein, Or Its Power To Execute Suchcontract/ Agreement Without The Previous Written Approval Of Manitoba.Clarifications And Amendments To Requirements:Manitoba Reserves The Right To Amend Or To Clarify The Rfq Requirementsand To Seek Clarifications Or Amendments From Bidders. However,Manitoba Is Under No Obligation To Seek Clarification.Confidentiality:The Content Of This Rfq And Any Other Information Received By The Bidderrelating To The Rfq, Gained Through The Rfq Process Or Otherwise, Is Tobe Treated In Strict Confidentiality. The Bidder Shall Not Disclose Anyof The Information In Whole Or In Part To Anyone Not Specificallyinvolved In The Preparation Of The Bidder's Quotation, Unless Writtenconsent Is Secured From Manitoba Prior To The Said Disclosure. Theobligation Of Each Bidder To Maintain Confidentiality Shall Survive Theexpiration Or The Acceptance/Rejection Of Their Quotation And/Or Anyresulting Contract/ Agreement(S) To Supply The Requirements Of This Rfq.Conflict Of Interest:The Bidder Must Take Appropriate Steps To Ensure That Neither Thebidder, Nor The Bidders Employees Are Placed In A Position Where Thereis Or May Be An Actual Conflict, Or A Perceived Potential Conflictbetween The Bidder, Its Employees And Any Agent Or Representative Of Theprovince Of Manitoba.The Bidder Shall Not Offer Or Give, Or Agree To Give, To Any Agent,Employee Or Representative Of The Province Of Manitoba Any Gift Orconsideration Of Any Kind As An Inducement Or Reward For Doing,Refraining From Doing, Or For Having Done Or Refrained From Doing, Anyact In Relation To The Obtaining Or Execution Of This Or Any Otherpurchase Order/Contract With The Province Of Manitoba.No Agent, Employee Or Representative Of The Province Of Manitoba Shalleither Solicit Or Accept Gratuities, Favours Or Anything Of Monetaryvalue From The Bidder.If The Bidder Has Reason To Believe Any Agent, Employee Orrepresentative Of The Province Of Manitoba Has Violated Any Provision Ofthis Conflict Of Interest Section, The Bidder Shall Immediately Notify Tthe Suspected Violation By Sending Notice To The Director Of Procurementservices Branch, Explaining The Situation In Full. The Bidder's Failureto So Notify The Director Shall Be A Material Breach Of This Agreementand The Director, At His/Her Option, May Terminate The Purchaseorder/Contract.Contract Extension And Additional Products:By Written Agreement Between Manitoba And The Vendor, The Contract Maybe Amended To Include Additional Products Or Locations And/Or Theduration Of The Contract May Be Extended To Continue Past The Expirydate Specified Above In Accordance With The Provisions Of The Originalcontract.Errors And Omissions:Bidders Must Advise Manitoba Of Any Errors Or Omissions They Find In Therfq Document Prior To Closing So That The Rfq Can Be Revised Andcommunicated To All Bidders.Governing Laws:Manitoba Requires Its Suppliers To Adhere To Provincial Labour Laws And,Where Businesses Use Sources Outside Of Canada, Manitoba Expectssuppliers To Comply With Local Labour Laws In The Country Ofmanufacture.Infringements:Bidder Warrants That Manitoba's Purchase, Installation And/ Or Use Ofthe Goods And/Or Services Covered Hereby Shall Not Result In Any Claimof Infringement, Or Actual Infringement Of Any Patent, Trademark,Copyright, Franchise Or Other Intellectual Property Right.Indemnity:The Vendor Shall Use Due Care In The Performance Of The Obligationsunder The Agreement To Ensure That No Person Is Injured, No Property Isdamaged Or Lost And No Rights Are Infringed.The Vendor Shall Be Solely Responsible For(A),,Any Injury To Persons (Including Death), Damage Or Loss To Propertyor Infringement Of Rights Caused By, Or Related To, The Performance Ofthe Services Or Any Term Of The Agreement, Or The Breach Of Any Term Orcondition Of The Agreement By The Vendor, Or The Officers, Employees,Subcontractors Or Agents Of The Vendor; And(B),,Any Omission Or Wrongful Or Negligent Act Of The Vendor, Or Of Theofficers, Employees, Subcontractors Or Agents Of The Vendor;And Shall Save Harmless And Indemnify Manitoba, Its Officers, Employeesand Agents From And Against All Claims, Liabilities And Demands Withrespect To Clauses (A) And (B).Irrevocability Of Quotation:By Submission Of A Clear And Detailed Written Notice, The Bidder Mayamend Or Withdraw Its Quotation Without Penalty Prior To The Closingdate And Time. Upon Closing Time, All Quotations Become Irrevocable.Liability:Manitoba Shall Not Be Liable For Any Injury To The Vendor, Or To Anyofficers, Employees Or Agents Of The Vendor, Or For Any Damage To Orloss Of Property Of The Vendor, Or Of The Officers, Employees Or Agentsof The Vendor, Caused By Or In Any Way Related To The Provision Ordelivery Of The Services Or The Terms Of The Agreement.The Above Clause Does Not Apply If The Injury, Damage Or Loss Was Causedby The Wrongful Or Negligent Act Of An Officer Or Employee Of Manitobawhile Acting Within The Scope Of His Or Her Employment.Liens, Claims And Encumbrances:Bidder Warrants And Represents That All The Goods, Materials And/Orservices Supplied Shall Be Free And Clear Of Al Liens, Claims Andencumbrances Of Any Kind.Publicity, Media, Official Enquiries &Amp; Advertising:The Bidder, Suppliers/Vendors, Employees Or Consultants Shall Not Makeany Public Statement Making Reference To, Or Relating To The Existenceor Performance Of The Purchase Order/Contract In Any Advertising,Testimonials Or Promotional Material Without The Prior Written Consentof The Province Of Manitoba, Which Shall Not Be Unreasonably Withheld.Right To Reissue Rfq:Manitoba Reserves The Right To Cancel And/Or Reissue The Rfq Where, Inmanitoba's Sole Opinion, None Of The Quotes Submitted In Response To Therfq Warranty Acceptance Or Where It Would Be In The Best Interests Ofmanitoba To Do So. Costs Incurred In The Preparation, Presentation Andsubmission Of A Quote Shall Be Borne By The Bidder. Manitoba Shall Notreimburse Any Bidders For Any Costs, If The Rfq Is Cancelled Orreissued.Right To Waive Non-Compliancemanitoba Reserves The Right To Waive Any Minor Non-Compliance With Thebid Submissions At Its Sole Discretion.Risk Of Loss:Regardless Of Fob Point, Bidder Shall Bear All Risks Of Loss, Injury Ordestruction Of Goods And Materials Ordered Herein Which Occur Prior Toacceptance By Manitoba. No Such Loss, Injury Or Destruction Shallrelease Bidder From Any Obligation Hereunder.Termination:Manitoba May, In Its Sole Discretion, Immediately Terminate A Purchaseorder/Contract In Writing If:A) The Vendor Fails To Properly Fulfill, Perform, Satisfy And Carry Outeach And Every One Of Its Obligations Under The Purchase Order/Contract,Orb) The Vendor Fails Or Refuses To Comply With A Verbal Or Writtenrequest Or Direction From Manitoba Within Three(3) Days Of Receiving Therequest Or Direction; Orc) The Vendor Become Bankrupt Or Insolvent Or Liquidates; Ord) A Receiver, Trustee Or Custodian Is Appointed For The Assets Of Thevendor, Or Any Partner Thereof; Ore) The Vendor Or Any Partner Thereof Makes A Compromise, Arrangement, Orassignment With Or For The Benefit Of The Creditors Of The Vendor Or Ofthat Partner, As The Case May Be; Orf) The Vendor Fails To Secure Or Renew Any License Or Permit For Thevendors Business Required By Law; Or Any Such License Or Permit Isrevoked Or Suspended; Org) The Vendor Or Any Partner, Officer Or Director Of The Vendor Is Foundguilty Of An Indictable Offence; Orh) The Vendor Fails To Comply With Any Law Or Regulation Relating To Theemployment Of Its Employees; Ori) The Vendor At Any Time Engages In Any Activities Or Trade Practiceswhich, In The Opinion Of Manitoba, Are Prejudicial To The Interests Ofmanitoba, Or A Department Or Agency Thereof; Orj) There Is A Breach Of Any Provision Of The Purchase Order/Contract;K) The Goods Provided By The Vendor Are Not According To The Contract Orotherwise Unsatisfactory; Orl) The Services Provided By The Vendor Are Unsatisfactory, Inadequate,Or Are Improperly Performed; Orm) The Vendor Has Failed To Meet The Delivery Date Indicated On Thepurchase Order/Contract Or Repeatedly Failed To Meet The Delivery Leadtime, Indicated On The Purchase Order/Contract.Manitoba May, In Its Sole Discretion, Terminate The Purchaseorder/Contract At Any Time By Giving At Least 30 Days Written Notice Tothe Vendor Prior To The Intended Termination Date. This Termination Maybe Used For Those Instances Where There Are Program Changes, Fundingchanges, Etc.All Purchases By Manitoba Under The Purchase Order/Contract Are Subjectto And Expressly Conditional Upon The Legislature Of Manitoba Dulyappropriating Funds To The Fiscal Year In Which They Are Required To Bepaid. For The Multi-Year Contracts The Rfq/Contract Term "Fiscal Year"Means The Period Commencing April 1St Of One Year And Ending On March31st Of The Next Ensuing Year.Unforeseeable Event:An Unforeseeable Event Is Anything Which Is Beyond The Control Of Theparties Affected And Which, By Exercise Of Reasonable Diligence By Theparties Aforementioned, Could Not Be Avoided Including, But Not Limitedto, The Following: Fire; Explosion; Action Of The Elements; Strikes;Rationing Of Materials; Adverse Government Decision; Or Act Of God.Neither The Bidder Nor Manitoba Shall Be Liable To The Other For Anydelay In, Or Failure Of, Performance Under The Quotation Due To Anunforeseeable Event. Any Such Delay In Or Failure Or Performance Shallnot Constitute Default Or Give Rise To Any Liability For Damages Oreither Party.The Existence Of Such Causes Of Such Delay Or Failure Shall Extend Theperiod For Performance To Such Extent As Determined By Manitoba Toenable Complete Performance By The Bidder Provided Reasonable Diligenceis Exercised After The Causes Of Delay Or Failure Have Been Removed.Vendor Information / Authorized Vendor:Manitoba Reserves The Right, Prior To Any Contract Award, To Secureevidence To Manitoba's Satisfaction That The Bidder Is Themanufacturer/Authorized Distributor, Dealer Or Retailer Of The Goodsoffered And Is Authorized To Sell, Service And Warranty These Goods Inmanitoba, Canada And Upon Request Will Provide Manitoba With Writtenevidence Thereof.Manitoba Reserves The Right To Secure Evidence To Manitoba'ssatisfaction That Any Bidder Is Able To Provide The Goods Or Servicesand To Require The Successful Bidder To Furnish Security, Free Of Anyexpense To Manitoba, To Guarantee Faithful Performance Of The Contract.Accounts Receivable Address:Due To Our Computerized Accounts Payable System Bidders Are To Advise Ifyour Invoice Address (Accounts Receivable) Is The Same As The Addressfor Orders/Quotes Shown Above.Yes ____ No _____ Initialif No, Provide Complete Details, Such As Box Number, Street Address,City, Province, Postal Code, Etc.Invoicing Department Contact Person: _____________________________Address: ____________________________________________________City/Province/Postal Code: _____________________________________Telephone: ____________________ Facsimile: ___________________E-Mail Address: ______________________________________________Hours Of Operation: ___________________________________________Invoices:Taxable Items Must Be Identified On The Invoice On Each Individual Lineitem.Manitoba Shall Be Invoiced Directly From The Vendor.Invoices Must Be Priced In The Same Amount And Unit Of Measure As Shownon The Release Order Or The Vendor Must Contact Manitoba, In Writing,Prior To Shipping The Products On The Release Order.This Is An Accounting Concern And Is Not Intended To Outline A Processto Request Price Changes.Manitoba Certifies That The Services Are Being Purchased Under Theagreement By The Government Of Manitoba With Crown Funds And Aretherefore Not Subject To The Federal Goods And Services Tax (The "Gst").The Vendor Represents And Warrants That Gst Has Not Been Included Orquoted In Any Fees, Prices Or Estimates And Covenants That It Will Notinclude Gst In Any Invoice Provided, Or Claim For Payment Requested,Under The Agreement.Can Each Product's Expiry Date Be Included On The Packing Slip/Invoice?Yes _____ No _____ Initial __________Manitoba Retail Sales Tax License:Are You Licensed By Manitoba Finance To Collect And Remit Manitobaretail Sales Tax?Yes _____ No _____ Initial __________If No, Disregard The Following Clause.Manitoba Retail Sales Tax:Is The Product(S) Offered Subject To Manitoba Retail Sales Tax?Yes _____ No _____ Initial __________If The Tender Consists Of Both Taxable (T) And Non-Taxable (Nt) Items,Please Indicate T Or Nt Opposite Each Item Offered.Canadian Funds:Manitoba Prefers To Receive Quotations In Canadian Funds. If Thepricing Offered Is Quoted In A Currency Other Than Canadian Then Thecurrency Must Be Clearly Identified On The Quote Document.Payment Terms:The Bidder Shall Specify Invoice Terms: _____________________________Any Applicable Discounts For Early Payment:Yes _____ No _____ Initial __________If Yes, Please Specify ___________________________________________Manitoba's Standard Payment Terms Are Net Thirty(30)Days.Proposed Delivery Address:As Per Release Purchase Ordertenders To Be Returned To:Merx Electronic Bid Submission Www.Merx.Com