Request For Proposals Are Invited For Provision Of Training Meeting And Conference Facilities As Well As Catering And Accommodation Services In Different Districts

Request For Proposals Are Invited For Provision Of Training Meeting And Conference Facilities As Well As Catering And Accommodation Services In Different Districts Rfp Provision Of Training Meeting And Conference Facilities As Well As Catering And Accommodation Services In Different DistrictsSparkassenstiftung Rwanda Request For ProposalsProvision Of Training Meeting And Conference Facilities As Well As Catering And Accommodation Services In Different DistrictsI BackgroundSince 2009 Sparkassenstiftung Savings Banks Foundation For International Cooperation Sbfic Has Been Permanently Active As International Ngo In Rwanda It Currently Works With A Team Of More Than 30 Staff Members And Six Different Local Partner Organizations Sparkassenstiftung Is Inviting Eligible Bidders To Submit Bids For The Provision Of Accommodation And Catering Services As Well As Provision Of Facilities During Trainings Meetings Or Conferences Sparkassenstiftung Intends To Recruit Maximum Of Two Service Providers Per District In Each Of RwandaS 30 Districts As Sparkassenstiftung Pays Attention To Protecting The Environment While Pursuing Its Project Goals It Will Be An Added Value If The Hotel Provider Can Consider Such Aspects In Its Offer Ii Bidding ProcedureInterested Service Providers Which Meet The Bidding Requirements Are Requested To Submit Their Proposals By Completely Filling The Below Shown Tables And Attaching All Requested Documents All Bidding Documents Must Be Submitted In One Pdf File Which Is Sent To The E Mail Address Procurement Rwanda Sparkassenstiftung De Not Later Than January 28Th 2021 At 2 00Pm Local Rwandan Time Late Bids Will Be Rejected Due To The Covid 19 Prevention Measures Physical Bids Cannot Be Accepted The E Mail Should Clearly Be Named Provision Of Hotel Services And Indicate The District Applied For E G Provision Of Hotel Services Nyagatare District If One Bidder Would Like To Offer His Service For More Than One City Or District Separate Proposals For Each City District Must Be Submitted One Pdf File Per Venue There Will Be No Public Opening Due To The Covid 19 Pandemic Bidding Evaluation Will Be Conducted In Accordance With Sparkassenstiftung Eastern Africa Procurement Manual Sparkassenstiftung However Reserves The Right To Cancel This Tender At Any Time Before A Contract Is Signed Without Incurring Any Liability To The Bidders The Tender Notification Of The Evaluation Results Will Be Communicated Through The Respective E Mails Or Telephone That Have Been Provided In The Documents Handed In By The Bidder The Successful Bidder Will Sign A Framework Contract With A Duration Of Two Years Which Provides Non Exclusive Rights To Provide The Respective Services Upon Request Of Sparkassenstiftung Sparkassenstiftung Reserves The Right To Accept Or Reject Any Or All Tenders Without Assigning Any Reason Whatsoever Iii More InformationThe Bidders May Contact Mrs Jeanne DArc Umurerwa Deputy Country Director And Head Of Finance And Administration Via Tel 0788574804 E Mail Jeannedarc Umurerwa Sparkassenstiftung De For Further Questions Iv Bidding RequirementsEligible Hotels Must Meet The Following Criteria General Experience Of At Least Three Years To Be Justified By Rdb Certificates Of Incorporation For The Years 2018 2019 And 2020 Specific Experience Of At Least Three Years In The Interested Domain To Be Justified By At Least 1 Certificate Of Good Completion Or Proof Of Ongoing Contract In Similar Domains For Each Of The Last Three Years I E At Least 3 Different Certificates Contracts In Total Representing 2018 2019 And 2020 Being In Order With Rwanda Revenue Authority In Terms Of Taxes Payment To Be Justified By The Tax Clearance Certificate From Rra Being Registered With Electronic Billing Machine Ebm To Be Justified By The Ebm Registration Certificate Or A Printed Ebm Invoice Of Recent Date Offer Free Wifi In All Training Meeting Conference And Accommodation Facilities Be Ready To Offer Eco Friendly Packaging Of Drinking Water To The Participants During The Training Meeting Conference I E A Way Which Avoids One Way Plastic Pet Bottles This Could Be The Usage Of Reusable Glass Bottles Or Bigger Drinking Water Canisters Combined With The Provision Of Reusable Glasses For Each Participant Other Eco Friendly Measures Can Be Proposed Too And Should Be Outlined In The Table Below The Interested Bidders Must Submit Their Proposal By Filling The Proposal Template Under V And Attaching All The Requested Documents The Template Is Mandatory Other Formats Will Not Be Accepted V Proposal Template To Be UsedThe Template May Be Downloaded As A Word File From Our Homepage Https Sparkassenstiftung Easternafrica Org Join Us TendersOr Requested By The Contact Partner Mentioned Under Iii 1 Mandatory PartGeneral Information Name Of The Service Provider Company Legal Owner S Of The Company Address Po Box Phone Number Email Address Physical Address Of The Headquarter District City Physical Address Where The Venue Is Located District City Distance To The Closest Public Bus Station In Km Is Free Wifi Offered In All Training Meeting Conference Facilities And In All Accommodation Facilities Yes Or No Meeting Training Conference Facilities Number Of Training Rooms Available If No Other BookingPrice Per Training Room Per Day In Rwf Tax Inclusive Comment If AnyRooms With A Capacity To Train At Least 10 Person Rooms With A Capacity To Train At Least 25 Persons Rooms With A Capacity To Train At Least 50 Persons Rooms With A Capacity To Train At Least 100 Persons Training Equipment Max Number AvailablePrice Per Day Per Piece In Rwf Tax Inclusive Comment If AnyProjectors Flipchart Stand Sound System Price Per Piece In Rwf Tax Inclusive Comment If AnyFlipchart Paper Note Pad And Pen Accommodation Facilities Number Of Rooms Available If No Other BookingPrice Per Single Occupancy Per Room Per Night Including Breakfast In Rwf Tax Inclusive Comment If AnyAccommodation Rooms Single Or Double With Ensuite Bathroom And Hot Water Catering Facilities Price Per Person In Rwf Tax Inclusive Comment If AnyHot Lunch Including Various Kinds Of Vegetables Meat And 1 Soft Drink Per Person Hot Dinner Including Various Kinds Of Vegetables Meat And 1 Soft Drink Per Person Coffee Tea Break Including Coffee And Tea As Well As At Least 3 Pieces Of Cake Samosa Meat Or Alike For Each Participant Price Per Item In Rwf Tax Inclusive Comment If AnyMutzig 0 33 L Bottled Drinking Water 0 5 L Glass Of Fresh Fruit Juice 0 33 L Eco Friendly Drinking Water During The Training Meeting Conference Qualitative DescriptionPrice Per 1 Liter In Rwf Tax Inclusive Proposed Eco Friendly Method For Drinking Water Packaging During The Training Meeting Conference 2 Voluntary Part Only To Be Filled If Applicable Conference Packages Components Included Please Provide A Detailed List Of All Single Components E G Amount Of Water Price Per Person Per Day In Rwf Tax Inclusive Comment If AnyConference Package Type 1 Conference Package Type 2 Please Add More If You Have More Types Of Conference Packages Others Description Of Other Special Service You Recommend To Us E G Eco Friendly Offers Or Any Other Price Per Unit In Rwf Tax Inclusive Comment If Any 3 Mandatory Attachments To Be Provided 1 Rdb Certificates Of Incorporation For The Years 2018 2019 And 2020 Showing That The Company Firm Is Eligible In The Specific Field Of Business With At Least Three Years Of Experience 2 A Scan Of At Least 3 Certificates Of Good Completion Or Proof Of Ongoing Contract In Similar Domains For Each Of The Last Three Years I E At Least 3 Different Certificates Contracts In Total Representing 2018 2019 And 2020 3 A Scan Of A Valid Tax Clearance Certificate From Rra 4 A Scan Of Valid Pension Clearance Certificate From Rssb 5 A Scan Of The Vat Certificate 6 A Scan Of The Ebm Registration Certificate Or A Printed Ebm Invoice Of A Recent Date 7 Picture S Of Sample Training Room For At Least 10 Persons 8 Picture S Of Sample Training Room For At Least 25 Persons 9 Picture S Of Sample Training Room For At Least 50 Persons 10 Picture S Of The Sample Training Room For At Least 100 Persons 11 Picture S Of Sanitary Facilities For Training Participants 12 Picture S Of Sample Accommodation Room Which Represents The Quality Standard Offered Done At Kigali On 12Th January 2021 Maria KnappsteinCountry Director Rwanda

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