Supply and Installation of Solar Irrigation Equipment

Quotation are invited for Supply and Installation of Solar Irrigation Equipment at Kamabuye Scheme Bugesera District Supply and installation of solar irrigation equipment at Kamabuye scheme Bugesera DistrictCultivating New Frontiers in Agriculture Feed the Future Hinga Weze ActivityWebsite http www cnfa orgRFQ Number HW 2020 05 31Issuance Date Friday May 22 2020Mandatory Site Visit Tuesday June 2 2020Deadline for Questions Thursday June 4 2020Deadline for Offers Thursday June 11 2020Description Supply and installation of solar irrigation equipment at Kamabuye scheme Bugesera DistrictFor Feed the Future Rwanda Hinga Weze ActivityFunded By USAID AID 696 C 17 00001Implemented By CNFAPoint of ContactMr Aaron Gatabazi Operations and Procurement ManagerKG 28 AV 7 Kimihurura Gasabo Districthingaweze cnfarwanda org1 Introduction The Feed the Future Rwanda Hinga Weze Activity Hinga Weze is a USAID program implemented by Cultivating New Frontiers in Agriculture CNFA in Rwanda The goal of the Hinga Weze project is to sustainably increase smallholder farmers income improve the nutritional status of Rwandan women and children and increase the resilience of the agriculture and food systems to the changing climate In order to achieve increase the resilience of the agriculture and food systems to the changing climate component objectives Hinga Weze plans to procure materials and supplies along with the installation of solar pumps and panels at three pump stations installation of pipes and fixing hydrants for irrigation Hinga Weze plans to replace existing diesel powered pumps which are underutilized due to their high costs with solar powered equipment to lessen the financial and technical burden on smallholder farmer beneficiaries Offerors are responsible for ensuring that their offers are received by CNFA in accordance with the instructions terms and conditions described in this RFQ Failure to adhere to instructions described in this RFQ may lead to the disqualification of an offer from consideration 2 Offer Deadline and Protocol Offers must be received Kigali City time no later than 5 00 PM Kigali time on Thursday June 11 2020 Offers must be submitted by email only to hingaweze cnfarwanda org Offers received after the specified time and date will be considered only at the discretion of CNFA The cover page of this solicitation summarizes the important dates of the solicitation process Offerors must strictly follow the provided deadlines to be considered for award As part of this RFQ applicants will have the opportunity to visit the pre selected irrigation site Applicants are required it is compulsory to visit the site to understand the existing equipment The site visit will take place from 10 00 am 4 00 pm on Tuesday June 2 2020 The site visit is an opportunity for applicants to ask questions or to request any additional information Interested bidders need to confirm their participation in the visit by emailing grants cnfarwanda org and hingaweze cnfarwanda org Additional information on site location and timing will be disseminated once attendance is confirmed 3 Questions Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 5 00 PM Kigali time on Thursday June 04 2020 by email to hingaweze cnfarwanda org Questions must be submitted in writing phone calls will not be accepted Questions and requests for clarification and the responses thereto that CNFA believes may be of interest to other offers will be circulated to all RFQ recipients who have indicated an interest in bidding on or about June 5 2020 Only the written answers issued by CNFA will be considered official and carry weight in the RFQ process and subsequent evaluation Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ 4 Technical Requirements The table below contains the detailed specifications of the commodities Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format All commodities offered in response to this RFQ must be new and unused Please note that unless otherwise indicated stated models are for illustrative description only An equivalent substitute as determined by the specifications is acceptable LotDistrictPumping unitsArea ha 1Bugesera Biharagu 121 7 ha 2Biharagu 2 upper12 2 ha3Biharagu 2 lower11 1 ha Please note that applicants must apply for all lots A partial offer will not be accepted Description and SpecificationsQtyUnitUnit PriceTotal price 1Soil Reservoir B 1 800 m3 AExcavation820m3 BCompacted soil lining use excavated soil 90 compaction270m3 CRock riprap t 20cm placed57m3 DInstallation of all pipes valves and fittings required for connection to existing B 1 tank pipes canals for PVC D225 PN10 inlet and 3 PVC D160 PN10 outlet pipes to B 1 upper irrigation zone overflow to a north canal and washout drain 1Ls EDrainage ditches and canal culvert repair1Ls Sub Total 2Technical Specifications for Biharagu 1 Net Area 21 7ha No ItemQuantityUnits Unit CostTotal CostASolar Pump with controller able to pump 294m3 per day at 43m total dynamic head in July including all necessary accessories Lorentz brand or equivalent 2ps BSupply and install the required fittings to connect the solar pump to the existing PVC D 225 PN 16 main pipe1Ls CSupply and installation 15 0 kW solar panel array with 60 250W panels2ps DSupply and installation of pump house and solar panel stand including iron sheets of 0 5 mm thickness for the pump house 3mX 2 5m and solar panel stand pillar of iron tube of 60 mm X 40 mm of 1 5 thickness and roof of iron tube of 40 mm X 40 mm of 1 5 thickness and reinforced concrete for pillar footings and pump pedestal and stone masonry foundation 1ps ESupply and install the pump intake including 3 concrete reinforcement culvert of 1 m diameter and 1 m height with reinforcement concrete cover and all required fittings1Ls Sub Total 3Technical Specifications for Biharagu 2 upper Net Area 12 2ha No ItemQuantityUnits Unit Cost psTotal CostASolar Pump with controller able to pump 163m3 per day at 55m total dynamic head in July including all necessary accessories Lorenztz brand or equivalent 2ps BSupply and install the required fittings to connect the solar pump to the existing PVC D 225 PN 16 main pipe1Ls CSupply and installation 14 25 kW solar panel array with 57 250W panels2ps DSupply and installation of pump house and solar panel stand including iron sheets of 0 5 mm thickness for the pump house 3mX 2 5m and solar panel stand pillar of iron tube of 60 mm X 40 mm of 1 5 thickness and roof of iron tube of 40 mm X 40 mm of 1 5 thickness and reinforced concrete for pillar footings and pump pedestal and stone masonry foundation 1ps ESupply and install the pump intake including 3 concrete reinforcement culvert of 1 m diameter and 1 m height with reinforcement concrete cover and all required fittings1Ls Sub Total 4Technical Specifications Biharagu 2 Lower Net Area 11 1ha No ItemQuantityUnits Unit Cost ps Total CostASolar Pump with controller able to pump 158m3 per day at 33m total dynamic head in July including all necessary accessories Lorenztz brand or equivalent 2ps BSupply and install the required fittings to connect the solar pump to the existing PVC D 160 PN 16 main pipe1ps CSupply and installation 6 0 kW solar panel array with 24 250W panels2ps DSupply and installation of pump house and solar panel stand including iron sheets of 0 5 mm thickness for the pump house 3mX 2 5m and solar panel stand pillar of iron tube of 60 mm X 40 mm of 1 5 thickness and roof of iron tube of 40 mm X 40 mm of 1 5 thickness and reinforced concrete for pillar footings and pump pedestal and stone masonry foundation 1ps ESupply and install the pump intake including 3 concrete reinforcement culvert of 1 m diameter and 1 m height with reinforcement concrete cover and all required fittings1 Sub Total Delivery Costs Other Costs Describe VAT 18 GRAND TOTAL in RWF If any specifications are altered the applicant is required to provide clear justification Maximum Delivery time after receipt of order 60 calendar days though a shorter period is preferred Payment terms Within 21 calendar days upon completion of delivery 5 Quotations Quotations in response to this RFQ must be priced on a fixed price all inclusive basis includin

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