Training of Trainers on Electric Vehicle Technology Safety Standards and Servicing

Request for proposals are invited for Training of Trainers on Electric Vehicle Technology Safety Standards and Servicing Caribbean Centre for Renewable Energy and Energy Efficiency CCREEE Request for ProposalsforTraining of Trainers on Electric Vehicle Technology Safety Standards and ServicingIssuance Date 11th May 2020Response Deadline 8th June 2020 1 PURPOSE FOR THE REQUEST FOR PROPOSALS1 1 Invitation to RespondentsThis Request for Proposals herein referred to as RFP is a solicitation by the Caribbean Centre for Renewable Energy and Energy Efficiency herein referred to as the CCREEE from qualified applicants to submit applications for the provision of services relating to the development of an online Training of Trainers Programme on Electric Vehicle Technology Safety Standards and Servicing Only complete submissions which include all required information will be considered incomplete submissions will be rejected 1 2 Objective of the RFPThe purpose of this RFP process is to select an applicant that will Be capable of providing quality products and services in a timely manner demonstrating value for money Provide the CCREEE with professional and responsive support Work in a cooperative manner with the CCREEE isflexible and innovative in providing quality products and services 1 3 BackgroundThe Caribbean Centre for Renewable Energy and Energy Efficiency CCREEE is an institution of the Caribbean Community CARICOM established in the framework of the Global Network of Regional Sustainable Energy Centres i e the GN SEC and its sub network for small island developing states SIDS in Africa the Caribbean the Indian Ocean and the Pacific The CCREEE is the implementation hub for sustainable energy activities and projects within the CARICOM region The CCREEE was operationalised with the signing and ratification of the CCREEE legal agreement in May 2018 The CCREEE has a clear vision mission and mandate which are fully aligned with the CARICOM s vision mission and core values A Caribbean Community that is integrated inclusive and resilient driven by knowledge excellence innovation and productivity a Community where every citizen is secure and has the opportunity to realise his or her potential with guaranteed human rights and social justice and contributes to and shares in its economic social and cultural prosperity a Community which is a unified and competitive force in the global arena The CCREEE builds on the regional intervention logic of other GN SEC centres creating integrated and inclusive regional markets for sustainable energy products and services by mitigating existing barriers through various tools and methodologies The CCREEE through its mandate will contribute significantly to the transformation of the energy landscape into a climate resilient sustainable and affordable sector focused on improving the lives of the Caribbean people Sustainable transport is a major area of focus for the CCREEE within this vision The transport sector is a significant contributor to economic development and its modern transformation therefore takes place within a socioeconomic context A major part of this context is the crosscutting interaction with the energy sector This interaction in modern times has prompted an era of disruption ignited by emerging transport technologies and evolving stakeholder requirements and needs Transportation is a significant contributor to economic development but also responsible for more fuel consumption than any other sector in the Caribbean making it a leading source of greenhouse gas GHG emissions Electrification of the transportation system offers numerous benefits from both a macro and microeconomic perspective and can represent an enormous opportunity for the Caribbean The transition to a more sustainable transportation system in CARICOM Member States nonetheless requires a better understanding of the principles and fundamentals of electric and hybrid electric vehicle technology servicing and maintenance as well as safety aspects along the whole vehicle value chain The Training of Trainers on EV Technology Safety Standards and Servicing shall address and bridge currently existing knowledge gaps in the CARICOM region through a high quality online training programme for multipliers in the automotive sector Participants of the programme will be able to obtain a certificate of completion by the CCREEE The services of a training consultant will support the CCREEE s work programme by developing and delivering a set of modular trainings on Electric Vehicle Technology and Safety which should be made available to certain target groups online through the CARICOM Energy Knowledge Hub CEKH The training programme is designed as a training of trainers at existing institutions in CARICOM Member States selected mechanics and first responders from across the CARICOM region This core group of attendees will be capacitated to provide ongoing training to local stakeholders in the CARICOM Member States to understand the fundamentals of EV technology incl standards testing and regulations to service BEVs and PHEVs and to respond to emergencies SUBMISSION INSTRUCTIONS AND GUIDELINES2 1 RFP ContactFor all purposes of this RFP process queries and other submissions including final applicationsshould be made to procurement ccreee org Attempts at unofficial queries through officialsand other staff members of the CCREEE for the purpose of influencing the outcome of thisRFP may be cause for disqualification from further consideration 2 2 Application Submission RequirementsAll application submissions MUST be completed in electronic form in Adobe PDF format andmade via e email Hard copy submissions are not required E mailed submissions Required Applications sent by e mail must be received no later than 17 00 h GMT UTC 4h on 8th June 2020 in one e mail The e mail subject line to be used is Application for the ToT on EVTechnology Safety The submission must be duly signed and dated The official address for e mail submissions will be the RFP contact email address asindicated in section 2 1 2 3 RFP TimetableActivity DeadlineIssue Date of RFP 11 May 2020Deadline for Questions 25 May 2020Deadline for Issuing Clarification Document 1 June 2020Deadline for Submission 8 June 2020Evaluation of Applications 22 June 2020Contract Negotiation Period 23 June 6 July 2020Anticipated Contract Start Date 7 July 20202 4 Inquiries from RespondentsRespondents are required to submit requests for additional information or clarification inrespect of this RFP no later than 25 May 2020 via RFP contact e mail procurement ccreee org All questions should be as clear and concise as possible Respondents are also expected to immediately notify the RFP contact via email of anydiscrepancies ambiguities errors omissions or other faults in any part of the RFP document providing full details Responses to inquiries or amendments will be issued in written addenda prior to the finalapplication submission deadline Should there appear to be conflict between the RFP and anyaddenda issued the last addendum issued shall prevail 2 5 ConfidentialityThrough the submission of their application the respondent shall agree to followingmeasures Confidential Information of the CCREEEThe respondent acknowledges that any information concerning the analysis findings andrecommendations of which the respondent its agents or employees become aware of in thecourse of providing any services under a resulting contract shall be treated as confidential Inparticular such information a is the sole property of the CCREEE and must be treated as confidential b is not to be used for any purpose other than replying to this RFP and the performance ofany subsequent contract for the deliverables and c must not be disclosed without prior written authorization from the CCREEEConfidential Information of RespondentsRespondents should identify any information in their application or any accompanyingdocumentation supplied in confidence for which confidentiality is to be maintained by theCCREEE Respondents are advised that their applications will as necessary be disclosed on a confidential basis to any related parties engaged by the CCREEE to advise or assist with theRFP process including the evaluation of applications 2 6 Language guidelinesApplications prepared and submitted by respondents in addition to all correspondence anddocuments relating to the RFP exchanged between the respondent and the CCREEE shall bewritten in the English language 2 7 CurrencyAll monetary cost amounts must be quoted in United States Dollars Payment currency however may vary 2 8 Costs associated with the applicationAll respondents shall bear all costs associated with the preparation and submission ofapplications This includes administrative costs travel costs and costs associated withdemonstrations if and whenever applicable 2 9 Validity period of proposalsBids shall remain valid for a total of 60 days after the closing date prescribed by the CCREEEfor the receipt of bids A bid valid for a shorter period will be rejected by the CCREEE anddeemed nonresponsive In exceptional cases the CCREEE may solicit the respondent sconsent to an extension of the bid validity period The request and response thereto shall bemade in writing through letters and or emails 2 10 Delivery of ServicesThe respondent shall bear all risks and costs related to the submission of their proposals The respondent is fully responsible for organising and guaranteeing timely delivery Closecoordination with the contracting authority the CCREEE is recommended 3 SCOPE OF SERVICES

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FileName	File Description
Global Tender Document	Tender Notice