Request for proposals are invited for Training of Trainers on Electric Vehicle Technology, Safety, Standards and Servicing.
Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE)
Request for Proposals
Training of Trainers on Electric Vehicle Technology, Safety, Standards and Servicing
Issuance Date: 11th May, 2020
Response Deadline: 8th June, 2020
1 PURPOSE FOR THE REQUEST FOR PROPOSALS
1.1 Invitation to Respondents
This Request for Proposals (herein referred to as “RFP”) is a solicitation by the Caribbean Centre for Renewable Energy and Energy Efficiency (herein referred to as the “CCREEE”) from qualified applicants to submit applications for the provision of services relating to the development of an online Training of Trainers Programme on Electric Vehicle Technology, Safety, Standards and Servicing.
Only complete submissions which include all required information will be considered; incomplete submissions will be rejected.
1.2 Objective of the RFP
The purpose of this RFP process is to select an applicant that will:
• Be capable of providing quality products and services in a timely manner, demonstrating value for money;
• Provide the CCREEE with professional and responsive support;
• Work in a cooperative manner with the CCREEE, isflexible, and innovative in providing quality products and services.
The Caribbean Centre for Renewable Energy and Energy Efficiency (CCREEE) is an institution of the Caribbean Community (CARICOM), established in the framework of the Global Network of Regional Sustainable Energy Centres (i.e. the GN-SEC) and its sub-network for small island developing states (SIDS) in Africa, the Caribbean, the Indian Ocean and the Pacific. The CCREEE is the implementation hub for sustainable energy activities and projects within the CARICOM region. The CCREEE was operationalised with the signing and ratification of the CCREEE legal agreement in May 2018.
The CCREEE has a clear vision, mission and mandate which are fully aligned with the CARICOM’s vision, mission and core values: “A Caribbean Community that is integrated, inclusive and resilient; driven by knowledge, excellence, innovation and productivity; a Community where every citizen is secure and has the opportunity to realise his or her potential with guaranteed human rights and social justice; and contributes to, and shares in, its economic, social and cultural prosperity; a Community which is a unified and competitive force in the global arena.”
The CCREEE builds on the regional intervention logic of other GN-SEC centres, creating integrated and inclusive regional markets for sustainable energy products and services by mitigating existing barriers through various tools and methodologies. The CCREEE, through its mandate, will contribute significantly to the transformation of the energy landscape into a climate resilient, sustainable and affordable sector; focused on improving the lives of the Caribbean people.
Sustainable transport is a major area of focus for the CCREEE, within this vision. The transport sector is a significant contributor to economic development, and its modern transformation therefore takes place within a socioeconomic context. A major part of this context is the crosscutting interaction with the energy sector. This interaction in modern times has prompted an era of disruption ignited by emerging transport technologies and evolving stakeholder requirements and needs. Transportation is a significant contributor to economic development but also responsible for more fuel consumption than any other sector in the Caribbean, making it a leading source of greenhouse gas (GHG) emissions. Electrification of the transportation system offers numerous benefits from both a macro and microeconomic perspective and can represent an enormous opportunity for the Caribbean. The transition to a more sustainable transportation system in CARICOM Member States nonetheless requires a better understanding of the principles and fundamentals of electric (and hybrid electric) vehicle technology, servicing and maintenance as well as safety aspects along the whole vehicle value chain. The Training of Trainers on EV Technology, Safety, Standards and Servicing shall address and bridge currently existing knowledge gaps in the CARICOM region through a high-quality online training programme for multipliers in the automotive sector. Participants of the programme will be able to obtain a certificate of completion by the CCREEE. The services of a training consultant will support the CCREEE’s work programme by developing and delivering a set of modular trainings on Electric Vehicle Technology and Safety, which should be made available to certain target groups online through the CARICOM Energy Knowledge Hub (CEKH). The training programme is designed as a training of trainers at existing institutions in CARICOM Member States, selected mechanics and first responders from across the CARICOM region. This core group of attendees will be capacitated to provide ongoing training to local stakeholders in the CARICOM Member States to understand the fundamentals of EV technology (incl. standards, testing and regulations), to service BEVs and PHEVs, and to respond to emergencies.
SUBMISSION INSTRUCTIONS AND GUIDELINES
2.1 RFP Contact
For all purposes of this RFP process, queries and other submissions including final applications
should be made to firstname.lastname@example.org. Attempts at unofficial queries through officials
and other staff members of the CCREEE for the purpose of influencing the outcome of this
RFP may be cause for disqualification from further consideration.
2.2 Application Submission Requirements
All application submissions MUST be completed in electronic form in Adobe PDF format and
made via e-email. Hard copy submissions are not required.
E-mailed submissions (Required):
Applications sent by e-mail must be received no later than 17:00 h (GMT/UTC - 4h) on 8th June,
2020 in one e-mail. The e-mail subject line to be used is, “Application for the ToT on EV
Technology & Safety”. The submission must be duly signed and dated.
The official address for e-mail submissions will be the RFP contact email address, as
indicated in section 2.1.
2.3 RFP Timetable
Issue Date of RFP 11 May, 2020
Deadline for Questions 25 May, 2020
Deadline for Issuing Clarification Document 1 June, 2020
Deadline for Submission 8 June, 2020
Evaluation of Applications 22 June, 2020
Contract Negotiation Period 23 June – 6 July, 2020
Anticipated Contract Start Date 7 July, 2020
2.4 Inquiries from Respondents
Respondents are required to submit requests for additional information or clarification in
respect of this RFP no later than 25 May, 2020 via RFP contact, e-mail:
email@example.com. All questions should be as clear and concise as possible.
Respondents are also expected to immediately notify the RFP contact via email of any
discrepancies, ambiguities, errors, omissions, or other faults in any part of the RFP document,
providing full details.
Responses to inquiries or amendments will be issued in written addenda prior to the final
application submission deadline. Should there appear to be conflict between the RFP and any
addenda issued, the last addendum issued shall prevail.
Through the submission of their application, the respondent shall agree to following
Confidential Information of the CCREEE
The respondent acknowledges that any information concerning the analysis, findings and
recommendations of which the respondent, its agents or employees become aware of in the
course of providing any services under a resulting contract, shall be treated as confidential. In
particular, such information:
(a) is the sole property of the CCREEE and must be treated as confidential;
(b) is not to be used for any purpose other than replying to this RFP and the performance of
any subsequent contract for the deliverables; and
(c) must not be disclosed without prior written authorization from the CCREEE
Confidential Information of Respondents
Respondents should identify any information in their application, or any accompanying
documentation supplied in confidence for which confidentiality is to be maintained by the
CCREEE. Respondents are advised that their applications will, as necessary, be disclosed, on a
confidential basis, to any related parties engaged by the CCREEE to advise or assist with the
RFP process, including the evaluation of applications.
2.6 Language guidelines
Applications prepared and submitted by respondents in addition to all correspondence and
documents relating to the RFP exchanged between the respondent and the CCREEE shall be
written in the English language.
All monetary cost amounts must be quoted in United States Dollars. Payment currency,
however, may vary.
2.8 Costs associated with the application
All respondents shall bear all costs associated with the preparation and submission of
applications. This includes administrative costs, travel costs and costs associated with
demonstrations, if and whenever applicable.
2.9 Validity period of proposals
Bids shall remain valid for a total of 60 days after the closing date prescribed by the CCREEE
for the receipt of bids. A bid valid for a shorter period will be rejected by the CCREEE and
deemed nonresponsive. In exceptional cases, the CCREEE may solicit the respondent’s
consent to an extension of the bid validity period. The request and response thereto shall be
made in writing through letters and/or emails.
2.10 Delivery of Services
The respondent shall bear all risks and costs related to the submission of their proposals.
The respondent is fully responsible for organising and guaranteeing timely delivery. Close
coordination with the contracting authority, the CCREEE, is recommended.
3 SCOPE OF SERVICES