Spare Parts and Maintenance for Vehicles Volkswagen Group FWC No 4

Tenders are invited for Spare Parts and Maintenance for Vehicles Volkswagen group FWC No 4 Our ref PROC 956 20 Spare Parts and Maintenance for Vehicles Volkswagen group FWC No 4SUBJECT INVITATION TO TENDER FOR Spare Parts and Maintenance for Vehicles Volkswagen group FWC No 4 Please note that the awarding of the contract is subject to the condition of This tender procedure is launched under suspensive clause1 i e the contract implementation beyond the duration of the Financing Agreement CFSP 2018 09 EULEX Kosovo is subject to the availability of funds of EULEX Kosovo through the conclusion of a new Financing Agreement between the European Commission and EULEX Dear Madam Sir This is an invitation to tender for the above mentioned supply contract Please find enclosed the following documents which constitute the tender dossier A Instructions to tenderersB Draft contract and special conditions including annexes Draft contract Special conditions Annex I general conditions Annex II III technical specifications technical offer to be tailored to the specific project Annex IV budget breakdown model financial offer Annex V formsC Further information Administrative compliance grid Evaluation gridD Tender form for a supply contractAnnex 1 Declaration of honour on exclusion and selection criteria Form a 14For full information about procurement procedures please consult the practical guide and its annexes which can be downloaded from the following web page http ec europa eu europeaid prag document doWe look forward to receiving your tender and the accompanying tender guarantee before 10 June 2020 at 15 00 hrs at at EULEX Kosovo Procurement Section Ndertesa Farmed Muharrem Fejza p n P O Box 268 Lagjja e Spitalit 10000 Pristina Kosovo By submitting a tender you accept to receive notification of the outcome of the procedure by electronic means Such notification shall be deemed to have been received by you on the date upon which the contracting authority sends it to the electronic address you referred to in your offer If you decide not to submit a tender we would be grateful if you could inform us in writing indicating the reasons for your decision Yours sincerely Julien FeuilletActing Head of Mission Support Department EULEX KOSOVOA INSTRUCTIONS TO TENDERERSPUBLICATION REF PROC 956 20 Spare Parts and Maintenance for Vehicles Volkswagen group FWC No 4 By submitting a tender tenderers fully and unreservedly accept the special and general conditions governing the contract as the sole basis of this tendering procedure whatever their own conditions of sale may be which they hereby waive Tenderers are expected to examine carefully and comply with all instructions forms contract provisions and specifications contained in this tender dossier Failure to submit a tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender No account can be taken of any remarks in the tender relating to the tender dossier remarks may result in the immediate rejection of the tender without further evaluation These instructions set out the rules for the submission selection and implementation of contracts financed under this call for tenders in conformity with the practical guide available on the internet at http ec europa eu europeaid prag document do1 Supplies to be provided 1 1 The subject of the framework contract is the supply and delivery of spare parts as well as the performance of some ancillary services for Volkswagen group installation of spare parts maintenance repair of vehicles technical examination etc by the Contractor see the draft contract special clauses and Annex II and III of the Tender Dossier for the relevant description of the items and ancillary services and the yearly estimated quantities that may be ordered during the duration of the framework contract at EULEX Kosovo Pristina DAP2 The signature of the framework contract imposes no obligation on the Contracting Authority to purchase the quantities as estimated in Annex II and III Deliveries of spare parts and performance of ancillary services shall ONLY take place following the issuance of Purchase Order Work Orders to be issued by the Contracting Authority during the duration of this framework contract Deliveries of spare parts shall take place within 20 calendar days after the signature of a Purchase Order Work Order by both parties Exceptionally particularly in case of slow mowing items based on thoroughly justified Contractor s request and upon approval of the Project Manager this deadline may be extended to 90 ninety calendar days Ancillary services shall be performed in accordance with the terms of the special conditions of the contract see also the sequence of events and description of ancillary services attached to the technical specifications annex II III The place of acceptance of the supplies shall be EULEX Kosovo Warehouse Pristina Kosovo 1 2 The supplies must comply fully with the technical specifications set out in the tender dossier technical annex and conform in all respects with the drawings quantities models samples measurements and other instructions 1 3 Tenderers are not authorised to tender for a variant solution in addition to the present tender 2 TimetableClarification meeting site visit if any Not applicable Not applicableDeadline for requesting clarificationsfrom the contracting authority 20 May 2020 17 00hrsLast date on which clarifications areissued by the contracting authority 29 May 2020 17 00hrsDeadline for submission of tenders 10 June 2020 15 00hrsTender opening session 10 June 2020 15 30hrsNotification of award to the successfultendererJuly August Signature of the contract July August All times are in the time zone of the country of the Contracting Authority Provisionaldate3 Participation3 1 Participation is open to all natural persons and or legal persons participating either individually orin a grouping consortium as authorized by Council Decision CFSP 2016 1990 of 14 November2016 amending Joint Action 2008 124 CFSP on the European Union Rule of Law Mission inKosovo EULEX KOSOVO The participation of natural and legal persons in the award ofprocurement contracts financed out of the Mission s budget is open without limitations Participation is also open to international organisations No rules of origin is applied 3 2 These terms refer to all nationals of the above states and to all legal entities companies orpartnerships effectively established in the above states For the purposes of proving compliancewith this rule tenderers being legal persons must present the documents required under thatcountry s law 3 3 The eligibility requirement detailed in subclauses 3 1 and 3 2 applies to all members of a jointventure consortium and all subcontractors as well as to all entities upon whose capacity thetenderer relies for the selection criteria Every tenderer member of a joint venture consortium every capacity providing entity every subcontractor providing more than 10 of the suppliesmust certify that they meet these conditions They must prove their eligibility by a document datedless than one year earlier than the deadline for submitting tenders drawn up in accordance withtheir national law or practice or by copies of the original documents stating the constitution and orlegal status and the place of registration and or statutory seat and if it is different the place ofcentral administration The contracting authority may accept other satisfactory evidence that theseconditions are met 3 4 Natural or legal persons are not entitled to participate in this tender procedure or be awarded acontract if they are in any of the situations mentioned in Sections 2 4 EU restrictive measures 2 6 10 1 exclusion criteria or 2 6 10 1 2 rejection from a procedure of the practical guide Should they do so their tender will be considered unsuitable or irregular respectively In the caseslisted in Section 2 6 10 1 of the practical guide tenderers may also be excluded from EU financedprocedures and be subject to financial penalties up to 10 of the total value of the contract inaccordance with the Financial Regulation in force This information may be published on theCommission website in accordance with the Financial Regulation in force Tenderers must providedeclarations on honour3 that they are not in any of these exclusion situations The declarationsmust cover all the members of a joint venture consortium Tenderers who make false declarationsmay also incur financial penalties and exclusion in accordance with the Financial Regulation inforce Their tender will be considered irregular The exclusion situations referred to above also apply to all members of a joint venture consortium 3 See PRAG Section 2 6 10 1 3 A c4e annexigc en docall subcontractors and all suppliers to tenderers as well as to all entities upon whose capacity thetenderer relies for the selection criteria When requested by the contracting authority tenderers contractors must submit declarations from the intended subcontractors that they are not inany of the exclusion situations In cases of doubt over declarations the contracting authority willrequest documentary evidence that subcontractors are not in a situation that excludes them 3 5 To be eligible to take part in this tender procedure tenderers must prove to the satisfaction of thecontracting authority that they comply with the necessary legal technical and financial requirements andhave the means to carry out the contract eff

Refer document

FileName	File Description
Global Tender Document	Tender Notice