S208 Fy20 New North Atlantic District Service Bnc Needs Trr Pruning Amp Removal Please Refer To M Amp R Project 802 M Amp R20 08 Subject To Fy 20 Funds

Supplies Or Services And Prices Costs Scope The Contractor Shall Furnish All Supervision Labor Transportation Equipment Supplies Materials Professional Guidance Amp Advice For And Incident To The Provision Of Tree Pruning Deadwood Pruning Tree Removal And Stump Grinding Services At The Baltimore National Cemetery The Primary Emphasis For The Completion Of This Work Is To Preserve And Improve The Health And Condition Of The Cemetery Tree Population Site Visit Offerors Or Quoters Are Urged And Expected To Inspect All Sites Where Services Are To Be Performed And To Satisfy Themselves Regarding All General And Local Conditions That May Affect The Cost Of Contract Performance In No Event Shall Failure To Inspect One Or All Sites Constitute Grounds For A Claim After Contract Award If You Plan To Conduct A Site Visit Inspection At The Baltimore National Cemetery And Satellite Cemeteries You Must Contact One Of The Following Cemetery Management Team Members To Make Arrangements Mike Brophy Cemetery Director 410 644 9696 Sandra Larochelle Assistant Director 410 962 4730 Facsimile 410 644 1563 Price Schedule The Contractor Shall Furnish All Supervision Labor Equipment Materials And Supplies Necessary To Provide Tree Pruning Removal And Stump Grinding Services At The Baltimore National Cemetery Performance Includes Pruning And Or Removal Of Individual Trees Located On The Cemetery Grounds Grinding Of Tree Stumps And Removal Of All Associated Debris Clin Description Qty Unit Unit Cost Total Cost 0001 Contractor Will Furnish All Supervision Labor Equipment Tools Materials And Supplies Necessary To Prune Trees Remove Trees Grind Stumps Fill In Stump Cavity S With Clean Topsoil And Reseed At The Baltimore National Cemetery Individual Locations For Pruning Removal Of Trees At Each Cemetery Are Noted In The Sow 1 Jb Grand Total Estimated Cost Type Amp Term Of Contract The Va Will Award A Single Firm Fixed Price Type Contract Pursuant To This Solicitation For Commercial Items All Work Will Be Completed Within Sixty 60 Calendar Days Of Contract Award Description Specifications Work Statement Nca Mission The National Cemetery Administration Honors Veterans With A Final Resting Place And Lasting Memorials That Commemorate Their Service To Our Nation National Cemeteries Are National Shrines The Standards Of Maintenance Appearance And Operational Procedures Performed By The Contractor At These Cemeteries Shall Reflect This Nation S Concern For Those Interred There For This Reason The Contractor S Strict Adherence To The Specifications Shall Be Required And Shall Be Essential Every Action By Contractor Personnel At A National Cemetery Must Be Performed With The Special Care Reverence Dignity And Respect That Acknowledge The Cemetery As The Final Resting Place That Commemorates The Service And Sacrifice That Service Members Veterans And Their Families Made For Our Nation Critically Important Is The Awareness Required Of The Contractor Employees Of The Remains Buried In The Grounds Where The Work Is Performed The Utmost Care Must Be Given To These Remains And The Headstones And Flat Grave Markers That Mark Those Gravesites And Memorialize The Service Of Individuals Contract Definitions Acronyms Normal Business Hours Days Normal Cemetery Business Hours Days Of Operation Are 8 00Am To 4 30Pm Monday Through Friday Excluding Federal Holidays After Normal Business Hours Days After Normal Business Hours Days Of Operation Are 4 31Pm Through And 7 59Am Monday Through Friday Est Cemetery Director Administrator Management Official The Cemetery Director Is Responsible For The Day To Day Oversight Of A National Cemetery Including Burying Veterans And Their Eligible Family Members And Maintaining The Grounds As A National Shrine Certified Arborist An Expert In The Cultivation And Care Of Trees Contracting Officer Co Va Official With The Authority To Enter Into Administer And Or Terminate Contracts And Make Related Determinations And Findings And Is A Member Of The Evaluation Team Contracting Officer S Representative Cor Va Official Responsible For Providing Contract Oversight And Technical Guidance To The Contracting Officer Cor Responsibilities Include Certification Of Invoices Placing Orders For Service Providing Technical Guidance Overseeing Technical Aspects Of The Contract And Is A Member Of The Contractor Evaluation Team All Administrative Functions Remain With The Contracting Officer Contractor The Term Contractor As Used Herein Refers To Both The Prime Contractor And His Employees And Any Subcontractors And Their Employees The Contractor Shall Be Responsible For Assuring That His Subcontractors Comply With The Provisions Of This Contract Cemetery Locations Baltimore National Cemetery 5501 Frederick Ave Baltimore Md 21228 General Tree Pruning Amp Removal Requirements Baltimore National Cemetery Tree Pruning Removal Inventory The Cemetery Which Is Located In The Southwest Section Of Baltimore Was Established As A National Cemetery In 1936 There Ismay A Total Of 36 620 Gravesites Maintained Over 72 Acres The Following Locations Which Borders The Cemetery Along A Fence Line Contains Many Areas Where Large Branches Are Growing Over The Fence Onto The Cemetery And Present A Very Unkempt Appearance The Contractor Will Remove As Much Overgrowth As Possible On Trees That Are On The Other Side Of The Fence And Growing Over Into The Cemetery As Well As Trees And Branches That Are Within The Cemetery All Trees Shall Be Removed And Or Pruned In Accordance With All Terms Conditions Specifications And Requirements Provided Herein Section Nearest Headstone Work To Be Performed R 845 Remove Tree Amp Grind Stump R 745 Remove Tree Amp Grind Stump L 2981 Remove Tree Amp Grind Stump K At The End Of Taylor Avenue Outside Of Cemetery Fence Line N A Remove Tree K 1688 1690 Remove Two 2 Trees Amp Grind Stumps K Outside Cemetery Fence Line 2718 Remove Tree B Amp F All Trees Outside Cemetery Fence Line 6242C Amp 6278B Section B Stone 915 Remove Four 4 Trees Behind Cemetery Maintenance Yard Outside Cemetery Fence Line N A Remove Tree B Adjacent To Maintenance Yard 406 527 648 A Remove Three 3 Trees Amp Grind Stumps B Adjacent To Employee Parking Lot Amp Spoils Area 797 Remove Tree Amp Grind Stump P 2983 Prune Tree Thin Crown Between Lodge Amp Administration Building N A Prune Branch That Hangs Over Roof Fence Line Behind Columbarium Adjacent To Apartment Complex Trees Are Identified With Paint 1 2 3 4 5 6 7 8 9 10 11 12 13 Amp 14 Remove Behind Columbarium Tree 15 Remove Between Maintenance Yard Amp Section R Vicinity Of 797B Remove Four 4 Trees Amp Grind Stumps H Vicinity Of 1529 1698 1893 Amp 2006 Remove Four 4 Trees Amp Grind Stumps N 218 472 1012 Amp 1400 Remove Four 4 Trees Amp Grind Stumps M Vicinity Of 1271 1393 Amp 1424 Remove Three 3 Trees Amp Grind Stumps M 1831 Remove Tree Amp Grind Stump M Vicinity Of 2001 Amp 2091 Remove Two 2 Trees Amp Grind Stumps L Vicinity Of 3210 3227 3256 3268 Amp 3288 Remove Five 5 Trees Amp Grind Stumps J 1482 Prune Tree I 14516A Prune Tree C 27 Grind Existing Tree Stump Certified Arborist Site Manager Amp Tree Crew A Certified Arborist Shall Serve As The Site Manager For This Contract And Will Be Provided By The Contractor For Not Less Than Eight 8 Hours A Day Whenever Work Is Being Performed Other Than Trash And Debris Pick Up The Certified Arborist Must Have Not Less Than Three 3 Years Experience As A Direct Supervisor Of A Commercial Tree Maintenance Operation That Included Tree Removal Pruning And Stump Removal In Industrial Commercial Or Public Sites And Must Be Certified By International Society Of Arboriculture The Certified Arborist Will Ensure All Pruning Specifications Are Performed According To Ansi A300 Standards For Tree Pruning Ensure Contract Work Does Not Conflict With Ceremonies And Funerals And Insure Employees Are Adequately Supervised And Proper Conduct Is Maintained Isa Certification Document Must Be Provided By The Contractor When Bidding On The Contract Site Manager Responsible For Overall Management Of All On Site Activities Related To The Contract Instructs And Assigns Crew Duties To Foreman Tree Trimmers And Grounds Men Manages Work Schedule With The Cor To Ensure That All Activities Are Performed In A Non Intrusive Manner With Limited Disruption To Cemetery Operations Supervises And Assists In Pruning Tree Removal Operation Of Boom Trucks Loaders Stump Grinders Brush Chippers Tractors Chainsaws And Trucks Defines The Staging Area And Safe Zones By Placing Proper Barriers And Signage In Visible Locations Throughout The Defined Areas Of Work Foreman Must Have A Thorough Knowledge Of Principles And Practices Of Tree Pruning Amp Removal Along With A Good Knowledge Of All Safety Precautions That Are Associated With This Type Of Work Must Be Proficient In The Use Of Equipment Of The Trade Including Power Saws Amp Brush Chippers Must Have The Ability To Safely Climb Trees And Work In High Places Along With The Ability To Plan And Supervise The Work Of Others Tree Climber Perform All Required Ground Climbing And Aerial Lift Duties As Directed By The Foreman Assist In The Performance Of Specialized Pruning And Removal Operations Safely Operate All Necessary Equipment Chainsaw Chipper Trucks Hand Tools Demonstrate And Perform Proper Climbing And Removal Techniques And Procedures Pruning Skills And Application Of Approved Climbing Knots Groundsman Must Be Able To Lift Heavy Tree Branches And Have The Dexterity For Manipulating Moving Heavy Tools Must Be Able To Operate Chainsaws Brush Chippers Stump Grinders Trucks And Other Equipment Necessary To Perform Tree Pruning And Removal Services Performance The Contractor Shall Complete All Pruning Removal Services Within A Period Of Forty Five 45 Working Days From Start To Finish Without Exception All Services Described In The Work Statement Including Technical Specifications Schedules Addenda Clauses Terms And Conditions Of The Contract Shall Form The Complete Scope Of Work Tree Pruning Removal Stump Grinding Pruning And Removal Of All Trees Shall Be Accomplished Under The Direction And Guidance Of An Isa International Society Of Arboriculture Certified Arborist Provided By The Contractor All Pruning Will Be Performed According To The Tree Pruning Guidelines Developed By The Isa And The Tree Maintenance And Safety Standards Ansi Z133 1 Amp Ansi A300 Developed By The American National Standards Institute These Standards Are The Accepted Standards Of The Tree Care Industry Pruning Will Consist Of Crown Cleaning Deadwood Pruning Which Includes The Removal Of All Dead Dying Diseased Or Broken Branches 1 2 In Diameter Or Larger Throughout The Tree Pruning Will Also Include The Removal Of Crossing Rubbing Weak Branches That May Compromise The Structural Integrity Of The Tree All Portions Of The Trunk And Any Tree Limbs Or Branches Over 3 Inches In Diameter Must Be Lowered To The Ground By Crane Or Ropes And May Not Be Dropped Any Headstones That May Have To Be Removed In Order To Obtain Access To A Particular Tree Must Be Correctly Replaced By The Contractor After The Tree Removal Has Been Completed At No Time May The Contractor Drop Any Branches Onto Cemetery Headstones Or To Insure Protection Of Headstones That Are In Close Proximity To Trees Being Pruned Or Removed The Contractor Will Use Covers To Place Over The Headstones While The Work Is Being Performed The Contractor Will Be Responsible For Any Damage To The Turf Roads Or Headstones Caused By Dropping Parts Of The Tree All Wood Chip Particles And Debris From The Tree Removal Shall Be Cleaned Up Thoroughly And Removed From The Cemetery Daily The Contractor Shall Take Every Precaution To Prevent Any Falling Branches Or Trees From Damaging Any Headstones Adjacent Plant Material Or Cemetery Structures All Stumps Shall Be Removed Using Stump Grinding Equipment With The Stump Grinder Making Repeated Passes Over The Stump Stumps And All Surface Roots Shall Be Ground To At Least 4 Below The Soil Surface And All Stump Root Grindings Shall Be Removed Stump Site Will Be Leveled And Graded Out To The Drip Line The Stump Cavity Shall Be Filled With Topsoil Compacted And Then Seeded With A Blend Of Turf Type Tall Fescue Grass Seed All Wood Chips And Debris From Stump Removal Shall Be Taken Offsite The Same Day Of The Work And Shall Be Properly Disposed Of The Contractor Shall Be Responsible For Repair And Or Replacement To Any Damaged Turf Headstones Or Other Property Contractor Must Board Vehicles And Other Wheeled Equipment In And Out Of The Burial Sections The Contractor Is Responsible To Ensure That All Pruning Cuts Shall Be Made Just Outside The Collar Or Shoulder Ring Branch Bark Ridge Swollen Trunk Collar Close To Parent Stem So That Healing Can Readily Start Under Normal Conditions The Contractor Is Responsible To Ensure That When Reducing The Tree Height And Spread He She Shall Retain The Natural Shape Of The Tree By Removing The Entire Lateral Branches Back To Their Point Of Origin The Contractor Is Responsible To Ensure That All Limbs One Inch In Diameter Or Over Must Be Undercut To Prevent Tearing Of The Bark All Branches 3 1 2 In Diameter Or Larger Shall Be Lowered To The Ground Using Proper Lowering Devices Such As Ropes The Contractor Is Responsible To Ensure That All Trees Shall Be Pruned To Retain The Tree S Natural Crown Characteristics And Growth Patterns The Contractor Is Responsible To Ensure That All Trees Shall Have Branches Removed To Permit The Sufficient Penetration Of Sunlight And Circulation Of Air Through The Canopy In Conjunction To The Aesthetic Appearance Natural Crown Characteristics And Growth Patterns Of The Tree This Process Is Also Known As Thinning The Contractor Is Responsible To Ensure Care When Removing Living And Or Dead Crossing Or Rubbing Branches Where Practicable So The Removal Will Not Leave Large Holes In The Canopy Of The Tree Natural Crown Characteristics And Growth Patterns Of The Tree The Contractor Is Responsible To Ensure That When Pruning Trees Known To Be Diseased Or Susceptible To Diseases Tools Are Disinfected With Alcohol After Each Cut And Between Trees Where There Is Known To Be Danger Of Transmitting The Disease On The Tools The Contractor Is Responsible For Reporting To The Cor All Of The Following Conditions When Old Scars Are Not Healing Properly Where Callus Growth Is Not Already Established Visible Girdling Roots And When There Are Any Structural Weaknesses Decayed Trunk Or Branches And Split Crotches Or Branch Exists The Following Methods Of Pruning Are Not Acceptable Therefore The Contractor Is Responsible To Ensure That These Methods Are Never Performed Topping Stubbing De Horning And Pollarding Equipment That May Damage The Tree Bark Or Cambium Layer Should Not Be Used On Or In The Tree Unless Removing The Tree Altogether The Contractor Is Not Permitted To Use Climbing Spikes Or Spurs To Climb Any Live Tree Scheduled For Pruning The Contractor Is Responsible To Ensure That In Lifting The Bottom Branches Of The Trees For Under Clearance Care Shall Be Given To Symmetrical Appearance Aesthetic Appearance Natural Crown Characteristics And Growth Patterns Of The Trees In General The Contractor Shall Ensure When Reducing The Size Of A Tree And With Respect To Retaining The Tree S Natural Crown Characteristics And Patterns Not More Than 1 4 Of The Total Area Shall Be Reduced At A Single Operation Utility Lines Compliance Where Pruning Stump Grinding Or Tree Removal Conflicts With Existing Utility Service Lines Above Or Below Ground Cemetery Personnel And The Appropriate Utility Company Shall Be Notified By The Contractor The Contractor Shall Obtain All Necessary Permits And Cooperate With The Utility Company To Avoid Any Damage Or Liability Safety All Equipment To Be Used And Work To Be Performed Will Be In Full Compliance With The Most Current Revision Of The American National Standards Institute Z 133 1 2000 And A300 1995 These Guidelines Provide Safety Standards For Workers Engaged In Pruning Repairing Maintaining Or Removing Trees Tree Care Personnel Will Be Sure Not To Position Equipment That Blocks Any Roads Or Walkways Unless Prior Arrangements Have Been Made With The Cor Tree Care Personnel Will Also Make Sure To Provide Adequate Barricades Flag Person Signs And Or Warning Devices During The Performance Of Tree Work Debris Amp Waste Removal Removal Of Debris And Waste Away From The Cemetery Grounds Shall Be The Responsibility Of The Contractor At The End Of Each Day The Contractor Will Remove All Tree Limbs Dead Branches Bush Shrub Hedge Clippings And Other Debris From The Cemetery Site Resulting From The Work The Contractor Shall Ensure At All Times That Debris And Waste Generated By The Contractor Is Kept Clear Of Vehicular And Pedestrian Traffic Throughout The Site Note The Government Will Not Provide Receptacle S For Disposal Of Debris Related To This Contract Communication Amp Coordination Of Work With Cor Contractor Shall Participate In Regular Meetings With Government Personnel And Other Contractors At The Cemetery To Coordinate Contract Work Schedules And Contract Related Issues Communication With The Cor Is Strongly Encouraged Notwithstanding The Contractors Responsibility For Total Management During The Performance Of This Contract The Administration Of The Contract Will Require Maximum Coordination Between The Government And The Contractor The Government Shall Provide At The Time Of Contract Award A List Of Government Personnel Authorized To Act As Contracting Officer S Representatives Meetings Unless Otherwise Agreed The Contractor Shall Meet With The Cor Grounds Foreman At The End Of Each Day To Determine The Work Accomplished And To Coordinate The Following Day S Schedule Daily Meetings Are Also An Opportunity For The Contractor To Communicate Ask Questions And Ensure He She Understands The Off Limit Areas Which May Vary Depending On The Event The Site Manager Shall Coordinate With The Cor A Work Schedule To Ensure That No Work Is Being Performed At The Site Of A Scheduled Interment Or Ceremony Work Will Be Assigned Throughout The Cemetery Complex So That Productive Use Of Labor And Equipment Is Assured And Downtime Is Avoided If The Contractor Fails To Re Direct Employees Away From An Event In A Timely Fashion The Cor May Then Do So In Addition To Meeting With The Cor The Contractor May Be Required To Attend Meeting S With Other Government Personnel Work Environment All Work Under This Service Contract Will Be Performed Primarily Outdoors And Personnel Performing The Services Will Be Exposed To Wind Sun Cold Dampness Frost Fog And Rain These Conditions May At Times Be Extreme And Dangerous The Contractor Shall Take All Necessary Precautions To Protect Its Employees From The Elements To The Maximum Practicable Extent In The Event Climate Or Weather Conditions Become Unsuitable For Work The Work Shall Resume As Soon As Conditions Permit Responsibilities All Contract Administration Matters Will Be Handled By The Government Contracting Officer The Contracting Officer s Representative For The Contract Will Be Designated In A Separate Letter To The Director Baltimore National Cemetery Complex And Or His Her Designee Standards Of Employee Conduct Contractor And Contractor Personnel Shall Be Required To Adhere To The Following Standards Of Dress And Conduct While Performing Work In The Baltimore National Cemetery These Standards And Regulations Are Enforceable Under Title 38 U S C Section 218 Shall Be Fully Clothed At All Times To Include Long Slacks Or Pants And Shirt Buttoned Up From Neck To Waist Clothing Shall Be Clean Each Day Any Soiled Clothing Should Be Cemetery Work Related That Day T Shirts And Or Tank Tops As Outer Garments Are Prohibited Shoes Boots Will Have No Holes Or Loose Soles Steel Toed Shoes Will Be Required In Accordance With Osha Contractor Employees Will Maintain Personal Hygiene Shall Not Engage In Loud Or Boisterous Behavior Or Use Profane Or Abusive Language Will Show Proper Reverence During Committal Service Shall Not Eat Or Drink Beverages Except Water Or Non Alcoholic Drinks While In The Work Area Or In Site Of Committal Shelter During A Service Use Of Intoxicating Beverages And Or Drugs Is Strictly Prohibited Contractor Personnel Shall Not Lean Sit Or Stand On Or Against Headstones Or Monuments No Tools Equipment Or Other Items Will Be Placed Or Leaned On Headstones Or Monuments Smoking Is Not Permitted In Any Buildings Within The Baltimore National Cemetery Complex This Restriction Includes Offices Restrooms Stairwells Entrances Exits Or Any Other Public Area Use Of Cemetery Facilities The Government Shall Not Be Responsible For Any Loss Damage Or Theft Of Contractor Items Nor Shall Free Telephone Service Be Provided Contractor Shall Be Responsible For Acceptable Standards Of Housekeeping And Custodial Maintenance Of Department Of Veterans Affair S Facilities Used By Contractor s Employees Contractor Employees May Park Privately Owned Vehicles In The Area Designated For Parking By The Contracting Officer Representative There Are No Available Buildings Or Storage Areas At The Cemetery Site For The Contractor To Store Supplies And Or Equipment All Contractor Supplies Materials And Equipment Brought On Site Necessary For Contract Performance Shall Be Removed From The Premises At The End Of Each Workday The Contractor Will Be Responsible For Safely Handling Any Chemicals Pesticides Herbicides Cleaning Solutions Etc In Accordance With Manufacturers Recommendations An Msds Material Safety Data Sheet Is Required For All Chemicals Pesticides Herbicides And Cleaning Solutions Insurance Amp Evidence Of Coverage Prior To Commencing Work Under This Contract The Contractor Shall Furnish To The Contracting Officer A Certificate Of Insurance Indicating The Kinds And Types Coverage Specified In This Section And As Elsewhere Provided In This Contract The Insurance Certificate Shall Also Contain An Endorsement To The Effect That Cancellation Of Any Material Change In The Policies Which Adversely Affect The Interests Of The Government In Such Insurance Shall Not Be Effective Unless A 30 Day Advance Written Notice Of Cancellation Or Change Is Furnished To The Contracting Officer Workmen s Compensation The Contractor Agrees To Procure And Maintain For The Contract Period Workmen s Compensation And Employers Public Liability Insurance In Accordance With The Laws Of The State Of Maryland The Policy Shall Provide Coverage For Public Liability Limits Of Not Less Than Statutory Limitations If More Than One Person Is Involved Liability Amp Indemnification The Contractor Shall Take All Necessary Precautions To Prevent Damage To Headstones Markers Monuments Flower Vases And Other Cemetery Structures During Execution Of This Contract The Contractor Shall Be Charged Current Replacement Costs For Headstones Or Other Property Damaged Because Of Actions By Contractor Personnel It Is Agreed And Understood That There Is No Limitation On The Contractor S Liability In No Event Shall The Government Indemnify And Hold Harmless The Contractor From Any And All Damages Expenses Or Harm Incurred By The Contractor Or From Any And All Damages Expenses Or Claims Which May Arise From Third Party Claims The Department Of Veterans Affairs Shall Indemnify And Hold Harmless The Contractor From And Against Any And All Claims Demands Damages Liabilities Or Causes Of Action Resulting From The Negligent Acts Or Omissions Of The Department Its Agents And Employees Acting Within The Scope Of Their Federal Employment Arising From The Performance Of This Contract Contractors Shall Provide Proof Of Insurance Licenses And Permits Required For Contract Performance At The Time Of Receipt Of Notification Of Contract Award Contractor s Responsibilities The Contractor Shall Obtain All Necessary Licenses And Permits Necessary To Perform The Work Involved And Will Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract Contractor Is Responsible For Any Injury Or Damage During The Performance Of This Contract Including Injury To Himself Herself His Her Employees Or Others The Contractor Shall Be Liable For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him Her Or His Her Employees Fault Or Negligence Contractors Shall Be Responsible For Replacement Of Any Cemetery Structure To Include Turf Curb Road Pavement Headstone Or Marker Valve Boxes Control Markers Sprinkler Heads Which Is Chipped Marred Damaged And Or Ruined At The Fault Of The Contractor Shall Bear All Costs Associated With Replacement And Reinstallation Any Such Damage Shall Be Brought To The Immediate Attention Of The Appointed Cor Prior To Repair Replacement Installation Contractor Shall Obtain Guidance From Contracting Officer Or Their Representative E On The Use Of Heavy Equipment That Will Be Used To Prune The Trees Throughout The Cemetery The Contractor Shall Be Responsible For Cleaning Any Cemetery Structure That Are Soiled Or Stained As A Result Of Contractor s Performance The Contractor Shall Wash Down With Water All Soiled Or Stained Structures And Grounds At The End Of Each Workday No Chemicals Are To Be Used At Any Time On Government Property The Contractor Shall Bear All Costs Associated With Washing And Cleaning Any Such Washing Cleaning Shall Be Brought To The Immediate Attention Of The Cor Prior To Washing Cleaning The Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The State Of Maryland The Contractor Shall Not Operate Trucks Tractors And Other Heavy Equipment On Any Turf Or Interment Area Except When Authorized In Writing By The Cor S Due To The Sensitive Mission Of The Cemetery The Work Often Requires Contact With And Exposure To Grieving Individuals Contractor Personnel Must Exercise And Exhibit Absolute Decorum Composure And Stability At All Times Adequate Warning Devices Barricades Guards Flagmen Or Other Necessary Precautions Shall Be Provided By The Contractor For The Protection Safety And Warnings All Pedestrians And Vehicular Traffic Within The Area Supervision Amp Training The Contractor Is Responsible For Maintaining Satisfactory Standards Of Personnel Conduct And Work Performance And Shall Administer Disciplinary Action As Required The Contractor Shall Remove Employees For Cause To Include But Not Limited To Misconduct In Performance Of Duty Under These Specifications And Or Conduct Contrary To The Best Interests Of The Government The Contractor Shall Also Be Responsible For Training And Safety Precautions For Contractor Employees Performing Work Under These Specifications Osha Standards Shall Be Observed By The Contractor In All Work Performed Appropriate Safety Equipment Shall Be Furnished By The Contractor To Contractor Personnel And Shall Be Used As Prescribed By Osha Standards Including Hard Hats Safety Shoes Safety Glasses And Hearing Protection Devices Special Contract Requirements Representatives Of The Contracting Officer The Contracting Officer Reserves The Right To Designate Representatives To Act For Him Her In Furnishing Technical Guidance And Advice Or Generally Supervises The Work To Be Performed Under This Contract Such Designation Will Be In Writing And Will Define The Scope And Limitations Of Designee s Authority A Copy Of The Designation S Shall Be Furnished To The Contractor At Time Of Award The Va Contracting Officer Will Delegate One Or More Representatives To Serve As The Contracting Officer S Representative Cor The Cor May Direct And Arrange The Contractor S Work Schedule In Specific Areas Of The Cemetery To Coordinate With Daily Cemetery Activities And Operations Duties And Responsibilities Of The Cor Include Day To Day Monitoring Of The Contract As Follows Providing Contract Oversight And Technical Guidance To The Contractor Placing Orders For Services Verification Certification Of Payments To The Contractor For Services Rendered Assuring That Any Changes Effecting Work Involved Price Terms And Or Conditions Under The Contract Are Not Implemented Before Written Authorization Is Issued By The Contracting Officer All Administrative Functions Remain With The Va Contracting Officer Any Modifications To The Contract Including Those Involving No Cost Changes Increases And Decreases In Cost Or Level Of Services Provided Termination Or Extension Of The Contract In Part Or In Whole And Decisions Concerning Claims Or Disputes Must Be Authorized In Writing By The Government Contracting Officer Site Manager The Contractor Shall Provide A Site Manager Who Will Be Responsible For The Following Directing Overseeing And Coordinating The Work Involved Staying Abreast Of All Upcoming Cemetery Functions Including Special Holiday Events And Burial Activities Ensuring That Contract Work Does Not Cause Any Committal Service Ceremony Procession Or Visitation To Be Delayed Altered Or Otherwise Impacted In Such A Way That The Dignity Security Or Safety Of The Event Or Visit Is Compromised To Cause The Least Possible Interference With Cemetery Activities Contract Personnel Will Stop Cease All Work In Areas Where Burials Are Taking Place As A General Rule Of Thumb Work Should Not Take Place Within 1 000 Feet Of An Ongoing Committal Service Or Ceremony The Site Manager Will Re Direct Work Throughout The Rest Of The Cemetery So That Productive Use Of Labor And Equipment Is Assured And Downtime Is Avoided If The Contractor Fails To Re Direct Employees Away From An Event In A Timely Fashion The Cor May Then Do So Communication Amp Coordination Of Work With Cor Communication With The Cor Or Designee Is Strongly Encouraged Burial Activities At Nca Shall Take Precedence Over Contract Work Activities Work Activity And Noise Cannot Disturb Burial Services Trucks And Workmen Are Prohibited From Passing Through The Service Area During This Period Notwithstanding The Contractors Responsibility For Total Management During The Performance Of This Contract The Administration Of The Contract Will Require Maximum Coordination Between The Government And The Contractor The Government Shall Provide At The Time Of Contract Award A List Of Government Personnel Authorized To Act As Contracting Officer s Representatives Federal Holidays All Work Required Under This Contract Will Be Done During Normal Business Days And Daylight Hours Work Is Normally Not Conducted On Federal Holidays The Following Is A List Of The Federal Holidays End Of Work Statement Past Performance Questionaire Instructions Contractor Must Identify Previous Federal State Local Government And Or Private Contracts Completed That Are Similar In Size And Scope To The Contract Being Evaluated List At Least Three 3 Contracts For Evaluation Contracts Must Be Either Competed Or Current Within The Last 5 Years One Contract Reference Per Form Contract Must Be Relevant To Current Requirements Note List Any National Cemetery Administration Nca Contracts Currently Working Or Previously Worked First Followed By Non Nca Contracts Past Performance Questionnaire Contract Number Contractor Name Address Zip Code Telephone Number Email Address Type Of Contract Contract Dollar Value Date Of Award If Not Completed Provide Status Type Extent Of Subcontracting Percentage Of Work Completed By The Contractor Of Supply Services Provided Location Amp Relevancy Of Work Address Telephone Number Amp Email Of The Contact Person And Position Form May Be Duplicated Instructions To Offerors Prior To The Solicitation S End Date Interested Offerors Must Have An Active Registered With The System Of Award Management Sam At Http Www Sam Gov Must Have A Completed Online Representations And Certifications Application Orca At Http Www Sam Gov Must As A Service Disabled Veteran Owned Small Business Sdvosb And Veteran Owned Small Business Vosb Be Actively Registered With The Vendor Information Pages Vip And The Verification Case Management System Vcms Via Www Vip Vetbiz Gov Vetbiz Gov Interested Offerors Who Do Not Comply With These Requirements Will Be Considered To Be Non Responsive And Will Not Be Considered For Award Responses To This Request For Quote Rpq Are Due To The Contracting Officer Specialist No Later Than 4 00 Pm Eastern On May 19 2020 The Successfully Offerors Responses To This Announcement Will Result In A Firm Fixed Price 60 Day Standalone Contract The Government Intends To Make An Award Without Discussions All Information Submitted In Response To This Announcement Is Voluntary And The Government Will Not Pay For Information Provided Nor Will It Compensate Any Respondent For Any Cost Incurred In Developing Information Provided For The Government Offerors Are Responsible For Obtaining Any Amendments Or Addental Information Concerning This Announcement At Beta Sam Gov All Questions Regarding This Solicitation Are To Be Submitted To The Contracting Officer Specialist Via Email No Later Than Close Of Business May 04 2020 Questions Pertaining To This Announcement Shall Be Sent By Email To Kenneth Randle Va Gov Telephone Inquiries Will Not Be Accepted Questions Will Not Be Addressed After The Deadline Date To Maintain Procurement Integrity Please Do Not Contact Baltimore National Cemetery Or The North Atlantic District Directly With Any Questions Pertaining To This Solicitation All Questions Must Be Forwarded To The Contracting Officer Specialist By The Designated Q Amp A Deadline Date Offeror Ecms Vendor Portal Registration All Interested Offerors Must Be Registered With The Department Of Veterans Affairs Ecms Vendor Portal At Https Www Vendorportal Ecms Va Gov Offerors Who Require Registration Shall Proceed To The Vendor Portal S Login Section And Shall Click On Request A User Account To Register In The Event An Offeror Is Unable To Submit A Proposal Through The Vendor Portal Domain Prior To The Proposal Closing Date Contact The Vaas Helpdesk At 1 877 634 3739 Or Via Email At Va Acquisition Systems Va Gov If An Offeror Is Still Having Difficulties In Submitting A Proposal Via The Vendor Portal The Contracting Officer Specialist May Accept An Offeror S Proposal Via Email Under The Following Circumstances Offeror Must Provide Evidence That An Email Discussions Or Verbal Discussion With The Vaas Helpdesk Could Not Resolve Registration Issues Quotes Submitted Must Meet The Time Constraints As Set Forth In The Solicitation Quotes Submitted Via Email Without Set Requirements Will Not Be Accepted And Will Be Nonresponsive All Proposal Transmissions And Uploads Submitted Via The Vendor Portal Or Via Email Are Due As Indicated In This Combine Synopsis Late Or Incomplete Quotes May Also Be Considered Nonresponsive Offeror Format And Submission Information Offerors Will Be Accepted And Considered For Award Of A Firm Fix Price Contract Submitted Quotes That Do Not Meet The Following Instructions May Be Determined To Be Nonresponsive And Will Not Be Considered For Award Offers Must Be Submitted On Company Letterhead Commercial Format Is Encouraged All Offerors Documents Must Be Submitted In Separate Volumes And In Adobe Acrobat Pdf Format No Ms Word Document Please All Offerors Shall Include The Following Information As Part Of Their Offer In The Following Volumes Volume A Company Information Legal Business Company Name As Listed In Www Sam Gov Complete Company Address Duns Number Point Of Contact Telephone Number Email Address Capabilities Statement Proof Of Current System For Award Management Sam Account For Sdvosb And Vosb Concerns Proof Of Current Vendor Information Pages Vip Certification Cve Letter Is Also Acceptable One 1 Singed Copy Of Acknowledgement Of Any Solicitation Amendments One 1 Copy Of Completed Far Clause 52 223 3 Hazardous Material Identification And Material Safety Data If Applicable One 1 Copy Of Completed Far Provision 52 212 3 Certification And Representations Or Indicate Whether Contractor Has Completed The Annual Presentation And Certifications Electronically At Www Sam Gov Copy Of Current Sam Status Volume B Technical Offer One 1 Copy Of Volume C Past Performance Questionnaire Volume D Price Schedule Pricing Shall Be Submitted As Requested In The Schedule Of Supplies Services One 1 Copy Of Proposed Pricing For All Items In The Schedule This Should Be A Document In Ms Excel Format See Schedule Evaluation Process The Government Intends To Award An Indefinite Delivery Indefinite Quantity Idiq Contract To The Responsible Offeror Whose Offer Conforms To Solicitation Requirements And Provides The Best Benefit To The Government Price And Other Factors Considered Offers Will Be Evaluated By Performing A Comparative Evaluation In Accordance With Far 13 106 2 B 3 A Comparative Evaluation Is The Act Of Comparing Either Two Or More Offers In Response To This Rfq A Comparative Evaluation Will Be Done In Accordance With The Following The Government Reserve The Right To Consider A Response That Offers More Than The Minimum Requirement And Select That Response If It Provided The Best Benefit To The Government The Government Has The Discretion To Accept Other Than The Lowest Priced Offeror That Provides Additional Benefits The Government Has The Discretion To Make An Award Based On Whether The Lowest Price Of The Quotations Offers Having The Highest Past Performance Rating Possible Represents The Best Benefit To The Government Technical Approach And Understanding Of The Work Offer Shall Be Evaluated In Accordance With The Criteria Contained In The Statement Of Work And On How Well The Technical Approach Meets The Government Requirements Technical Approach Shall Include The Following A Narrative That Details And Demonstrates The Contractor S Understanding Of The Complexity And Magnitude Of The Requirement This Includes Experience Of Company And Subcontractors Anticipated To Perform Work Under This Contract Managerial Amp Technical Qualifications Of Key Personnel Qualifications Of Any Proposed Sub Contractors And The Percentage Of Work They Will Be Performing Shows Compliance With Limitations On Subcontracting In Accordance With Far 52 219 14 At Least 50 Percent Of The Cost Of Contract Performance Incurred For Personnel Shall Be Expended For Employees Of The Concern Past Performance Past Performance Shall Be Evaluated Based On The Offer S Technical Qualifications On Projects Within The Last 5 Years That Are Comparable In Size Complexity And Scope Past Performance Information Shall Be Obtained By The Following Methods The Contracting Officer S Knowledge Of Previous Experience With The Supply Or Service Being Acquired Customer Past Performance Questionnaire Replies See Past Performance Questionnaire Provided On The Following Page The Governmentwide Past Performance Information Retrieval System Ppirs At Www Ppirs Gov Or Any Other Reasonable Basis Price Proposed Price Will Be Evaluated For Reasonableness And Realism Solicitation Provisions And Contract Clauses The Full Text Of Far Vaar Provisions Or Clauses May Be Accessed Electronically At Http Acquisition Gov Comp Far Index Html Https Www Va Gov Oal Library Vaar The Following Solicitation Provisions Apply To This Acquisition Far 52 212 1 Instructions To Offerors Commercial Items Jan 2017 Far 52 212 2 Evaluation Commercial Items Oct 2014 Far 52 212 3 Offeror Representations And Certifications Commercial Items Oct 2018 Far52 252 1 Solicitation Provision Incorporated By Reference Feb 1998 Far 52 204 7 System For Award Management Oct 2018 Far 52 209 7 Information Regarding Responsibility Matters Oct 2018 Far 52 216 1 Type Of Contract Apr 2002 Far 52 233 2 Service Of Protest Sept 2006 Vaar 852 233 70 Protest Content Alternative Dispute Resolution Oct 2018 Vaar 852 233 71 Alternate Protest Procedure Oct 2018 Vaar 852 270 1 Representatives Of Contracting Officers Jan 2008 Vaar 852 215 70 Va Notice Of Total Service Disabled Veteran Owned Small Business Evaluation Factors Offerors Must Complete Annual Representations And Certifications On Line At Http Orca Bpn Gov In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required The Following Solicitation Clauses Apply To This Acquisition The Clause At 52 212 4 Contract Terms And Conditions Commercial Items Jan 2017 Applies To This Acquisition Addendum To Far Clause 52 212 4 Contract Terms And Conditions Commercial Items Jan 2017 Far 52 252 2 Clauses Incorporated By Reference Far 52 203 17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights Far 52 204 4 Printed Or Copied Double Sided On Postconsumer Fiver Content Paper May 2011 Far 52 216 18 Ordering Oct 1995 Date Of Award Through September 30 2018 Far 52 216 19 Order Limitations Oct 1995 250 00 60 90 30 Days Far 52 216 21 Requirements Oct 1995 September 30 2018 Far 52 217 8 Option To Extend Services Nov 1999 Far 52 217 9 Option To Extend The Term Of The Contract Mar 2000 Far 52 228 5 Insurance Work On A Government Installation Jan 1997 Far 52 232 18 Availability Of Funds Apr 1984 Far 52 232 40 Providing Accelerated Payments To Small Business Subcontractors Dec 2013 Far 52 237 3 Continuity Of Services Jan 1991 Vaar 852 203 70 Commercial Advertising Jan 2008 Vaar 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Jul 2016 Deviation Vaar 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 Vaar 852 232 72 Electronic Submission Of Payments Requests Nov 2012 Vaar 852 237 70 Contractor Responsibilities Apr 1984 Vaar 852 270 1 Representative S Of Contracting Officers Jan 2008 The Clause At 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Jul 2018 Applies To This Acquisition The Following Subparagraphs Of Far 52 212 5 Are Applicable B 4 B 18 B 22 B 25 B 26 B 27 B 28 B 30 B 33 I B 42 B 49 B 55 C 2 C 8 And C 9 C 3 52 222 42 Statement Of Equivalent Rates For Federal Hires May 2014 29 U S C 206 And 41 U S C Chapter 67 End Of Document See Attached Document Schedule See Attached Document Statement Of Work See Attached Document Past Performance Questionaire See Attached Document Wage Determination Wd 2015 4187 Revision 14 Dated Dec 23 2019

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