Rfq For Commercial Items General Information Document Type Combined Synopsis Solicitation Solicitation Number 36C78620q0209 Post Date 04 20 2020 Original Response Date 05 19 2020 4Pm Est Applicable Naics 561720 Classification Code S208 Housekeeping Landscaping Groundskeeping Set Aside Type 100 Service Disable Owned Small Business Sdvosb Period Of Performance Date Of Award Through Apr 30 2021 Issuing Contracting Office Department Of Veterans Affairs National Cemetery Administration Contract Services 18434 Joplin Road Triangle Va 22172 Mr Kenneth Randle Contracting Officer Place Of Performance Calverton National Cemetery 210 Princeton Boulevard Calverton Ny 11933 1031 Attachments A Schedule B Statement Of Work C Past Performance D Wage Determination No 2015 4157 Revision 9 Dated 07 16 2019 This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Subpart 12 6 As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Offers Are Being Requested And A Written Solicitation Will Not Be Issued This Solicitation Is Issued As A Request For Quotation Rfq Solicitation Number 36C78620q0209 This Solicitation Incorporates Provisions And Clauses In Effect Through Federal Acquisition Circular Fac 2019 4 This Is A 100 Set Aside For Service Disabled Veteran Owned Small Business Sdvosb The Applicable North American Industrial Classification System Naics Code For This Procurement Is 561720 With A Business Size Standard Of 16 5 Million This Notice Shall Not Be Construed As A Commitment By The Government To Ultimately Award A Contract Nor Does It Restrict The Government To An Acquisition Approach The Department Of Veteran Affairs National Cemetery Administration Contracting Service 43C1 Is The Only Activity Authorized To Issue Orders Under This Contract Interested Offerors Submitting An Offer For This Requirement Must Comply With Veterans Affairs Acquisition Regulation Vaar Clause 852 219 10 Supplies Or Services And Prices Costs Price Schedule Contractor Shall Furnish All Equipment Supplies Material Labor And Supervision Necessary To Provide Quarterly Deep Cleaning Janitorial Services At The Calverton National Cemetery 210 Princeton Blvd Calverton New York 11933 Site Visit Offerors Or Quoters Are Urged And Expected To Inspect The Site S Where Services Are To Be Performed Verify Square Footage Of All Areas To Be Cleaned And To Satisfy Themselves Regarding All General And Local Conditions That May Affect The Cost Of Contract Performance In No Event Shall Failure To Inspect The Site Constitute Grounds For A Claim After Contract Award If You Are Planning To Conduct A Site Visit Inspection At Calverton National Cemetery You Must Contact One Of The Following Va Cemetery Personnel To Make Arrangements Timothy Morris Shop Supervisor 631 727 5410 Ext 1146 Jeff Tavares Assistant Director 631 727 5410 Steve Callagy Assistant Director 631 727 5410 Nanette Furio Office Supervisor 631 727 5410 Ext 1128 Contract Term The Contract Term Shall Be From June 1 2020 Or Date Of Award Whichever Is Sooner To May 31 2021 With Four 4 One Year Renewal Options Base Period From Date Of Award To Apr 30 2021 Cleaning Janitorial Services Administration Building Maintenance Building And Public Restrooms Clin Qty Unit Unit Cost Total Cost 0001 Clean Administrative Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Administrative Building Areas As Required In Section A 2 5 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 0002 Clean Maintenance Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Maintenance Building Areas As Required In Section A 2 6 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 0003 Clean Public Restrooms Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Public Restrooms As Required In Section A 2 7 November Before Veterans Day January May Before Memorial Day And August 4 Jb 0004 Clean Public Restrooms Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays At 9 00 Am Amp 4 00 Pm 48 Wk 0005 Clean Public Restrooms Holidays Amp Special Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays Of Weekends With Normal Heavy Cemetery Visitation And On Holidays From 9 00 Am To 3 00 Pm These Weekends Will Include Mother S Day Easter Father S Day Amp Memorial Day Holidays Will Include New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day If Any One Of These Holidays Falls On A Weekend Then Restrooms Will Be Cleaned On Both Saturday And Sunday Of That Weekend From 9 00Am To 3 00Pm 9 Jb Total Estimated Cost Base Period Option Year I From May 1 2021 To Apr 30 2022 Cleaning Janitorial Services Administration Building Maintenance Building And Public Restrooms Clin Qty Unit Unit Cost Total Cost 1001 Clean Administrative Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Administrative Building Areas As Required In Section A 2 5 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 1002 Clean Maintenance Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Maintenance Building Areas As Required In Section A 2 6 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 1003 Clean Public Restrooms Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Public Restrooms As Required In Section A 2 7 November Before Veterans Day January May Before Memorial Day And August 4 Jb 1004 Clean Public Restrooms Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays At 9 00 Am Amp 4 00 Pm 48 Wk 1005 Clean Public Restrooms Holidays Amp Special Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays Of Weekends With Normal Heavy Cemetery Visitation And On Holidays From 9 00 Am To 3 00 Pm These Weekends Will Include Mother S Day Easter Father S Day Amp Memorial Day Holidays Will Include New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day If Any One Of These Holidays Falls On A Weekend Then Restrooms Will Be Cleaned On Both Saturday And Sunday Of That Weekend From 9 00Am To 3 00Pm 9 Jb Total Estimated Cost Opt Yr I Option Year Ii From May 1 2022 To Apr 30 2023 Cleaning Janitorial Services Administration Building Maintenance Building And Public Restrooms Clin Qty Unit Unit Cost Total Cost 2001 Clean Administrative Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Administrative Building Areas As Required In Section A 2 5 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 2002 Clean Maintenance Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Maintenance Building Areas As Required In Section A 2 6 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 2003 Clean Public Restrooms Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Public Restrooms As Required In Section A 2 7 November Before Veterans Day January May Before Memorial Day And August 4 Jb 2004 Clean Public Restrooms Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays At 9 00 Am Amp 4 00 Pm 48 Wk 2005 Clean Public Restrooms Holidays Amp Special Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays Of Weekends With Normal Heavy Cemetery Visitation And On Holidays From 9 00 Am To 3 00 Pm These Weekends Will Include Mother S Day Easter Father S Day Amp Memorial Day Holidays Will Include New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day If Any One Of These Holidays Falls On A Weekend Then Restrooms Will Be Cleaned On Both Saturday And Sunday Of That Weekend From 9 00Am To 3 00Pm 9 Jb Total Estimated Cost Opt Yr Ii Option Year Iii From May 1 2023 To Apr 30 2024 Cleaning Janitorial Services Administration Building Maintenance Building And Public Restrooms Clin Qty Unit Unit Cost Total Cost 3001 Clean Administrative Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Administrative Building Areas As Required In Section A 2 5 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 3002 Clean Maintenance Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Maintenance Building Areas As Required In Section A 2 6 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 3003 Clean Public Restrooms Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Public Restrooms As Required In Section A 2 7 November Before Veterans Day January May Before Memorial Day And August 4 Jb 3004 Clean Public Restrooms Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays At 9 00 Am Amp 4 00 Pm 48 Wk 3005 Clean Public Restrooms Holidays Amp Special Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays Of Weekends With Normal Heavy Cemetery Visitation And On Holidays From 9 00 Am To 3 00 Pm These Weekends Will Include Mother S Day Easter Father S Day Amp Memorial Day Holidays Will Include New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day If Any One Of These Holidays Falls On A Weekend Then Restrooms Will Be Cleaned On Both Saturday And Sunday Of That Weekend From 9 00Am To 3 00Pm 9 Jb Total Estimated Cost Opt Yr Iii Option Year Iv From May 1 2024 To Apr 30 2025 Cleaning Janitorial Services Administration Building Maintenance Building And Public Restrooms Clin Qty Unit Unit Cost Total Cost 4001 Clean Administrative Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Administrative Building Areas As Required In Section A 2 5 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 4002 Clean Maintenance Building Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Maintenance Building Areas As Required In Section A 2 6 November Before Veterans Day And May Before Memorial Day Includes Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas 2 Jb 4003 Clean Public Restrooms Furnish All Equipment Supplies Material Labor And Supervision Necessary To Thoroughly Deep Clean Public Restrooms As Required In Section A 2 7 November Before Veterans Day January May Before Memorial Day And August 4 Jb 4004 Clean Public Restrooms Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays At 9 00 Am Amp 4 00 Pm 48 Wk 4005 Clean Public Restrooms Holidays Amp Special Weekends Furnish All Labor And Supervision Necessary To Thoroughly Clean Public Restrooms On Both Saturdays Amp Sundays Of Weekends With Normal Heavy Cemetery Visitation And On Holidays From 9 00 Am To 3 00 Pm These Weekends Will Include Mother S Day Easter Father S Day Amp Memorial Day Holidays Will Include New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day If Any One Of These Holidays Falls On A Weekend Then Restrooms Will Be Cleaned On Both Saturday And Sunday Of That Weekend From 9 00Am To 3 00Pm 9 Jb Total Estimated Cost Opt Yr Iv Summary Grand Total Base Year All Option Years End Of Price Schedule Description Specifications Work Statement Nca Mission The National Cemetery Administration Honors Veterans With A Final Resting Place And Lasting Memorials That Commemorate Their Service To Our Nation National Cemeteries Are National Shrines The Standards Of Maintenance Appearance And Operational Procedures Performed By The Contractor At This Cemetery Shall Reflect This Nation s Concern For Those Interned There For This Reason The Contractor s Strict Adherence To The Specifications Shall Be Required And Shall Be Essential Scope The Contractor Shall Furnish All Equipment Supplies Materials Labor And Supervision Necessary To Provide Deep Cleaning And Weekend Holiday Public Restroom Cleaning Janitorial Services At The Calverton National Cemetery 210 Princeton Blvd Calverton New York 11933 Deep Cleaning Is Defined As An Exceptionally Intense And Comprehensive Cleaning Process Janitorial Services Include Deep Cleaning Of Office Space Visitor Areas Employee Areas Amp Public Restrooms Areas Location And Approximate Size Of Areas To Be Cleaned Are As Follows Administrative Building 8 100 Sq Ft Maintenance Building 4 600 Sq Ft Public Restrooms 1 156 Sq Ft Cemetery Furnished Supplies The Cemetery Shall Furnish Appropriate Cleaning Supplies And Equipment To Complete All Cleaning Tasks For Weekend Amp Holiday Cleaning Services Only Clins 004 Amp 005 Contractor Furnished Supplies The Contractor Shall Furnish Appropriate Cleaning Supplies And Equipment To Complete All Deep Cleaning Tasks Clins 001 002 Amp 003 Performance Amp Work Hours Deep Cleaning Janitorial Services Shall Be Provided In Accordance With The Following Schedules In November January May And August Administration Building All Work Shall Be Performed And Completed On Saturday Amp Sunday Between The Hours Of 8 00 Am And 4 30 Pm Maintenance Building All Work Shall Be Performed And Completed On Saturday Amp Sunday Between The Hours Of 8 00 Am And 4 30 Pm Public Restrooms All Work Shall Be Performed And Completed On Saturday Amp Sunday Between The Hours Of 8 00 Am And 4 30 Pm Administration Amp Maintenance Buildings Vacuum And Shampoo All Carpet Amp Rug Areas Twice Annually Work To Be Coordinated Scheduled With Cor And Accomplished During The Months Of May Before Memorial Day And November Before Veterans Day All Work Shall Be Performed And Completed On Saturday Amp Sunday Between The Hours Of 8 00 Am And 4 30 Pm Public Restroom Weekend Holiday Cleaning Weekend Janitorial Services Shall Be Provided In Accordance With The Following Schedules Public Restroom Cleaning On Saturday S Amp Sunday S Will Be Completed At 9 00Am And Again At 4 00Pm Public Restroom Cleaning On Holidays New Year S Day July 4Th Veterans Day Thanksgiving Day Amp Christmas Day And Weekends Where There Is High Visitation At The Cemetery Easter Mother S Day Father S Day Amp Memorial Day Will Occur From 9 00 Am To 3 00 Pm If New Years Day July 4Th Veterans Day Or Christmas Day Falls On A Weekend Then The Restrooms Will Be Cleaned Both Days Of That Weekend From 9 00 Am 3 00 Pm Administrative Building Twice Yearly Cleaning Services Shall Include The Following Vacuum And Steam Clean Dry Method All Upholstered Furniture Clean The Building s Common Areas Clean Vents Amp Windowsills Vacuum Or Dust Vents Clean Baseboards Clean Interior Corners Walls Doors And Windows Of Cobwebs Amp Dust Clean Interior Exterior Lobby Doors Clean Amp Polish With Glass Cleaner Strip Amp Seal All Tile Floors Strip Seal And Wax Kitchen Vinyl Tile Floors Clean All Light Fixtures Clean All Interior Exterior Windows Clean All Mini Blinds Clean All Interior Exterior Florescent Light Lens Covers Employee Restrooms To Include Clean Walls Partitions Floors Showers Sinks Amp Toilets Urinals With Germicide Disinfectant Clean Amp Polish All Glass Mirrored And Stainless Steel Areas With Appropriate Cleansers Clean Floor Drains Pressure Clean Tile Floors Steam Clean And Reseal All Grout Joints With A Protective Sealant Clean Vents Amp Windowsills Vacuum Or Dust Vents Clean Baseboards Clean Interior Corners Walls Doors And Windows Of Cobwebs Amp Dust Clean Polish Interior Amp Exterior Restroom Doors Clean All Light Fixtures Clean All Interior Exterior Windows Clean All Interior Exterior Florescent Light Lens Covers Twice Annually Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas Work To Be Coordinated And Scheduled With Cor During The Months Of May Before Memorial Day And November Before Veterans Day Maintenance Building Twice Yearly Cleaning Services Shall Include The Following Vacuum And Steam Clean Dry Method All Upholstered Furniture Clean The Building s Common Areas Clean Vents Amp Windowsills Vacuum Or Dust Vents Clean Baseboards Clean Interior Corners Walls Doors And Windows Of Cobwebs Amp Dust Clean Interior Exterior Lobby Doors Clean Amp Polish With Glass Cleaner Strip Amp Seal All Tile Floors Clean All Light Fixtures Clean All Interior Exterior Windows Clean All Interior Exterior Florescent Light Lens Covers Employee Restrooms To Include Clean Walls Partitions Floors Showers Sinks Amp Toilets Urinals With Germicide Disinfectant Clean Amp Polish All Glass Mirrored And Stainless Steel Areas With Appropriate Cleansers Clean Floor Drains Pressure Clean Tile Floors Steam Clean And Reseal All Grout Joints With A Protective Sealant Clean Exterior Of Employee Lockers Clean Vents Amp Windowsills Vacuum Or Dust Vents Clean Baseboards Clean Interior Corners Walls Doors And Windows Of Cobwebs Amp Dust Clean Polish Interior Amp Exterior Restroom Doors Clean All Light Fixtures Clean All Interior Exterior Windows Clean All Interior Exterior Florescent Light Lens Covers Twice Annually Vacuum Shampoo And Thoroughly Deep Clean All Carpet Amp Rug Areas Work To Be Coordinated And Scheduled With Cor During The Months Of May Before Memorial Day And November Before Veterans Day Public Restrooms Quarterly Cleaning Services Shall Include The Following Clean Walls Partitions Floors Sinks Amp Toilets Urinals With Germicide Disinfectant Clean Amp Polish All Glass Mirrored And Stainless Steel Areas With Appropriate Cleansers Clean Floor Drains Pressure Clean Tile Floors Steam Clean Reseal All Grout Joints With A Protective Sealant Clean Vents Amp Windowsills Vacuum Or Dust Vents Clean Baseboards Clean Interior Corners Walls Doors And Windows Of Cobwebs Amp Dust Clean Polish Interior Amp Exterior Restroom Doors Clean All Light Fixtures Clean All Interior Exterior Windows Clean All Interior Exterior Florescent Light Lens Covers Public Restrooms Weekend Cleaning Services For Public Restrooms Shall Include The Following Clean And Sanitize Floors Sinks Amp Toilets Urinals With Germicide Disinfectant Clean Amp Polish All Glass Mirrored And Stainless Steel And All Countertop Surfaces With Appropriate Cleansers Empty Clean Sanitize Amp Line All Waste Cans Daily Cleaning Of Restrooms Must Be Annotated On A Restroom Cleaning Checklist To Be Visibly Posted In Each Restroom And Turned In Weekly To The Cotr Clean Walls And Partitions With Germicide Disinfectant Clean Door Handles Amp Push Plates On Doors Clean Polish Amp Sanitize Drinking Fountain At Entrance To Restrooms Refill Commercial Industrial Air Fresheners Sweep Vacuum And Wet Mop All Floor Surfaces Moving Waste Cans Mats Etc And Remove Dirt Grime And Stains Sweep Outside Entrance Area Of Public Restroom Building Ensuring Area Is Free Of Debris Dust And Polish All Surfaces And Countertops Fill Refill All Commercial Industrial Air Fresheners Soap Dispensers Paper Towels And Toilet Paper Contract Management Contracting Officer Administration Of This Contract Will Be By The Contracting Officer Co National Cemetery Administration Centralized Contracting Division 41D3a 75 Barrett Heights Road Suite 309 Stafford Virginia 22556 Cor The Va Contracting Officer Will Delegate One Or More Representatives To Serve As The Contracting Officer S Representative Cor The Cor Is Responsible For Providing Contract Oversight And Technical Guidance To Contractor Placing Orders For Services Certification Of Invoices And Overseeing Technical Aspects Of The Contract The Cor Is Not Authorized To Add Modify Delete Or Otherwise Change Any Of The Costs Specifications Provisions Requirements Terms Or Conditions Of The Contract And Delivery Orders Issued Under The Contract All Administrative Functions Remain With The Va Contracting Officer Contractor Site Manager The Contractor Shall Provide A Site Manager For Directing Overseeing And Coordinating The Work Involved Communication By The Site Manager With The Cor Or Designee Is Strongly Encouraged The Contractor Shall Furnish A Copy Of The Contract Specifications To The Site Manager And Each Employee Performing Work Under The Contract To Ensure They Are Completely Familiar With The Requirements Any Damage To Cemetery Property Structures Or Grounds Caused By The Contractor And Or Its Personnel Shall Be Repaired Or Replaced At The Contractor S Expense As Directed By The Cor A 4 Standards Of Conduct The Contractor Is Responsible For The Ethical Conduct Of Its Employees These Standards And Regulations Are Enforceable Under Title 38 U S C Section 218 Contractor Personnel Shall Adhere To The Following Standards Of Dress And Conduct While Performing Work At Calverton National Cemetery Contractor Shall Maintain Satisfactory Conduct And Work Performance Of Its Personnel Including Administering Disciplinary Action When Determined Necessary It Will Be At The Discretion Of The Cor To Initiate Immediate Removal Of Contractor Personnel From Cemetery Grounds If Conduct Standards Are Not Adhered To During Contract Performance Contractor Shall Remove His Her Employee From The Cemetery For Cause To Include But Not Limited To Willful Misconduct And Or Unacceptable Performance Of The Work Required Under The Contract Misconduct Shall Form The Basis For Immediate Contract Enforcement Action To Include Immediate Removal From The Cemetery Contractor Furnished Personnel Supplies Services Equipment And Materials Including Personnel Provided And Necessary For Contract Performance Shall Be Fully Compliant With Applicable Osha Federal State County And Local Ordinance Laws Amp Regulations The Contractor Is Responsible For Training Its Personnel Regarding Safety Precautions And Procedures Prescribed By Osha Standards Contractor Personnel Appearance And Conduct Shall Be Professional And Unobtrusive At All Times Questions From Cemetery Visitors Shall Be Politely Referred Or Directed To Cemetery Personnel Shirts T Shirts Long Pants Neat Jeans Or Walking Shorts Are Permissible Contractor Personnel Shall Be Fully Clothed At All Times To Include An Upper Garment To Cover The Body From Waist To Neck Tank Tops As An Outer Garment Are Prohibited As Well As Any Garments Which Display A Message Or Slogan Affixed Thereon It Is Expected That Personnel Will Conduct Themselves In A Respectful Manner Not Engaging In Loud Boisterous Behavior Or Use Profane Or Abusive Or Otherwise Inappropriate Language Radios And Or Video Or Otherwise Electronic Games Devices Are Not Permitted While Performing Work On The Grounds Of The Cemetery Consume Food And Beverages Only Within Areas Designated By The Cor S Use Of Intoxicating Beverages And Or Drugs Is Strictly Prohibited Contractor Personnel Shall Not Eat Or Drink Beverages Except Water Or Non Alcoholic Beverages While In The Work Area The Use Of Intoxicating Beverages And Or Drugs On Cemetery Premises Is Strictly Prohibited And A Violation Of Federal Law And Will Not Be Tolerated Contractor Personnel Shall Take All Necessary Precautions To Prevent Damage To Cemetery Property Structures And Grounds During Performance Of This Contract The Contractor Shall Be Liable For Replacement Costs For Property Damaged As A Result Of Actions By Contractor Personnel There Is No Limitation On The Contractor S Liability In No Event Shall The Government Indemnify And Hold Harmless The Contractor From Any Or All Damages And Expenses Of Any Kind For Harm Incurred By The Contractor Or From Any And All Damages Expenses Or Claims Which May Arise From Third Party Claims Reporting On The Job Injuries The Contractor Is Required To Report All On The Job Injuries Incurred By The Contractor Its Agents Or Employees Resulting From Performance Of This Contract Contractor Will Notify The Cor Either Orally Or Via Telephone Within Twenty Four 24 Hours Of The Injury And Provide Details And Exact Location Of The Incident This Will Be Followed Up By A Written Notice To The Cor Any Contractor Including Its Agents And Employees That Knowingly Files A False Claim May Be Criminally Prosecuted Use Of Cemetery Facilities The Government Shall Not Be Responsible For Any Loss Damage Or Theft Of Contractor Items Nor Shall Free Telephone Service Be Provided Contractor Shall Be Responsible For Acceptable Standards Of Housekeeping And Custodial Maintenance Of Cemetery Facilities Used By Contractor s Employees Parking Is Not A Condition Or Term Of This Contract However When Local Conditions Are Such That Parking Is Permitted Contractor Employees May Park Privately Owned Vehicles In The Area Designated For Parking By The Cor The Contractor Will Be Responsible For Safely Handling Any Chemicals Cleaning Solutions Etc In Accordance With Manufacturers Recommendations An Msds Material Safety Data Sheet Is Required For All Chemicals And Cleaning Solutions Used In Performance Of This Contract Electricity And Water Will Be Furnished By The Government Safety Amp Security The Contractor Shall At All Times Exercise Care And Caution In Performing The Duties Describes In The Statement Of Work So As Not Cause Injury To Themselves Or Others Persons The Contractor Shall Perform The Assigned Task And Duties In A Safe Manner In Accordance With Va Ncs And Osha Regulations And Policies The Contractor Shall Indemnify To Protect Itself And Render The United States Government Its Employees Agents And Representatives Harmless From Any Liability Resulting From Personal Injury Arising Out Of Performance Of The Work Contained Herein The Contractor Shall At Its Own Expense Provide And Maintain During The Entire Performance Of This Contract At Least The Kinds And Minimum Amounts Of Insurance Required In The Schedule Or Elsewhere In The Contract The Contractor And All Contractor Personnel Must Take The Security Awareness Training Course Prior To Gaining Access To Any Of The Buildings At The Calverton National Cemetery This Course May Be Obtained From The Cor And May Be Taken Off The Premise Upon Completion Of The Course The Cor Will Provide A Signed Certificate To Indicate That The Individual Has Taken And Passed The Required Course A Copy Of The Certificate Shall Be Maintained By The Cor The Security Awareness Course Is Normally Taken Annually In January February Federal Holidays All Work Required Under This Contract Will Be Performed As Provided In The Schedule And Statement Of Work The Following Is A List Of All Federal Holidays January New Year S Day September Labor Day January Martin Luther King S Birthday October Columbus Day February President S Day November Veterans Day May Memorial Day November Thanksgiving Day July 4Th Of July December Christmas Day End Of Work Statement Past Performance Questionaire Instructions Contractor Must Identify Previous Federal State Local Government And Or Private Contracts Completed That Are Similar In Size And Scope To The Contract Being Evaluated List At Least Three 3 Contracts For Evaluation Contracts Must Be Either Competed Or Current Within The Last 5 Years One Contract Reference Per Form Contract Must Be Relevant To Current Requirements Note List Any National Cemetery Administration Nca Contracts Currently Working Or Previously Worked First Followed By Non Nca Contracts Past Performance Questionnaire Contract Number Contractor Name Address Zip Code Telephone Number Email Address Type Of Contract Contract Dollar Value Date Of Award If Not Completed Provide Status Type Extent Of Subcontracting Percentage Of Work Completed By The Contractor Of Supply Services Provided Location Amp Relevancy Of Work Address Telephone Number Amp Email Of The Contact Person And Position Form May Be Duplicated Instructions To Offerors Prior To The Solicitation S End Date Interested Offerors Must Have An Active Registered With The System Of Award Management Sam At Http Www Sam Gov Must Have A Completed Online Representations And Certifications Application Orca At Http Www Sam Gov Must As A Service Disabled Veteran Owned Small Business Sdvosb And Veteran Owned Small Business Vosb Be Actively Registered With The Vendor Information Pages Vip And The Verification Case Management System Vcms Via Www Vip Vetbiz Gov Vetbiz Gov Interested Offerors Who Do Not Comply With These Requirements Will Be Considered To Be Non Responsive And Will Not Be Considered For Award Responses To This Request For Quote Rpq Are Due To The Contracting Officer Specialist No Later Than 4 00 Pm Eastern On May 19 2020 The Successfully Offerors Responses To This Announcement Will Result In A Firm Fixed Price 60 Day Standalone Contract The Government Intends To Make An Award Without Discussions All Information Submitted In Response To This Announcement Is Voluntary And The Government Will Not Pay For Information Provided Nor Will It Compensate Any Respondent For Any Cost Incurred In Developing Information Provided For The Government Offerors Are Responsible For Obtaining Any Amendments Or Addental Information Concerning This Announcement At Beta Sam Gov All Questions Regarding This Solicitation Are To Be Submitted To The Contracting Officer Specialist Via Email No Later Than Close Of Business May 4 2020 Questions Pertaining To This Announcement Shall Be Sent By Email To Kenneth Randle Va Gov Telephone Inquiries Will Not Be Accepted Questions Will Not Be Addressed After The Deadline Date To Maintain Procurement Integrity Please Do Not Contact Calverton National Cemetery Or The North Atlantic District Directly With Any Questions Pertaining To This Solicitation All Questions Must Be Forwarded To The Contracting Officer Specialist By The Designated Q Amp A Deadline Date Offeror Ecms Vendor Portal Registration All Interested Offerors Must Be Registered With The Department Of Veterans Affairs Ecms Vendor Portal At Https Www Vendorportal Ecms Va Gov Offerors Who Require Registration Shall Proceed To The Vendor Portal S Login Section And Shall Click On Request A User Account To Register In The Event An Offeror Is Unable To Submit A Proposal Through The Vendor Portal Domain Prior To The Proposal Closing Date Contact The Vaas Helpdesk At 1 877 634 3739 Or Via Email At Va Acquisition Systems Va Gov If An Offeror Is Still Having Difficulties In Submitting A Proposal Via The Vendor Portal The Contracting Officer Specialist May Accept An Offeror S Proposal Via Email Under The Following Circumstances Offeror Must Provide Evidence That An Email Discussions Or Verbal Discussion With The Vaas Helpdesk Could Not Resolve Registration Issues Quotes Submitted Must Meet The Time Constraints As Set Forth In The Solicitation Quotes Submitted Via Email Without Set Requirements Will Not Be Accepted And Will Be Nonresponsive All Proposal Transmissions And Uploads Submitted Via The Vendor Portal Or Via Email Are Due As Indicated In This Combine Synopsis Late Or Incomplete Quotes May Also Be Considered Nonresponsive Offeror Format And Submission Information Offerors Will Be Accepted And Considered For Award Of A Firm Fix Price Contract Submitted Quotes That Do Not Meet The Following Instructions May Be Determined To Be Nonresponsive And Will Not Be Considered For Award Offers Must Be Submitted On Company Letterhead Commercial Format Is Encouraged All Offerors Documents Must Be Submitted In Separate Volumes And In Adobe Acrobat Pdf Format No Ms Word Document Please All Offerors Shall Include The Following Information As Part Of Their Offer In The Following Volumes Volume A Company Information Legal Business Company Name As Listed In Www Sam Gov Complete Company Address Duns Number Point Of Contact Telephone Number Email Address Capabilities Statement Proof Of Current System For Award Management Sam Account For Sdvosb And Vosb Concerns Proof Of Current Vendor Information Pages Vip Certification Cve Letter Is Also Acceptable One 1 Singed Copy Of Acknowledgement Of Any Solicitation Amendments One 1 Copy Of Completed Far Clause 52 223 3 Hazardous Material Identification And Material Safety Data If Applicable One 1 Copy Of Completed Far Provision 52 212 3 Certification And Representations Or Indicate Whether Contractor Has Completed The Annual Presentation And Certifications Electronically At Www Sam Gov Copy Of Current Sam Status Volume B Technical Offer One 1 Copy Volume C Past Performance Questionnaire Volume D Price Schedule Pricing Shall Be Submitted As Requested In The Schedule Of Supplies Services One 1 Copy Of Proposed Pricing For All Items In The Schedule This Should Be A Document In Ms Excel Format See Schedule Evaluation Process The Government Intends To Award An Indefinite Delivery Indefinite Quantity Idiq Contract To The Responsible Offeror Whose Offer Conforms To Solicitation Requirements And Provides The Best Benefit To The Government Price And Other Factors Considered Offers Will Be Evaluated By Performing A Comparative Evaluation In Accordance With Far 13 106 2 B 3 A Comparative Evaluation Is The Act Of Comparing Either Two Or More Offers In Response To This Rfq A Comparative Evaluation Will Be Done In Accordance With The Following The Government Reserve The Right To Consider A Response That Offers More Than The Minimum Requirement And Select That Response If It Provided The Best Benefit To The Government The Government Has The Discretion To Accept Other Than The Lowest Priced Offeror That Provides Additional Benefits The Government Has The Discretion To Make An Award Based On Whether The Lowest Price Of The Quotations Offers Having The Highest Past Performance Rating Possible Represents The Best Benefit To The Government Technical Approach And Understanding Of The Work Offer Shall Be Evaluated In Accordance With The Criteria Contained In The Statement Of Work And On How Well The Technical Approach Meets The Government Requirements Technical Approach Shall Include The Following A Narrative That Details And Demonstrates The Contractor S Understanding Of The Complexity And Magnitude Of The Requirement This Includes Experience Of Company And Subcontractors Anticipated To Perform Work Under This Contract Managerial Amp Technical Qualifications Of Key Personnel Qualifications Of Any Proposed Sub Contractors And The Percentage Of Work They Will Be Performing Shows Compliance With Limitations On Subcontracting In Accordance With Far 52 219 14 At Least 50 Percent Of The Cost Of Contract Performance Incurred For Personnel Shall Be Expended For Employees Of The Concern Past Performance Past Performance Shall Be Evaluated Based On The Offer S Technical Qualifications On Projects Within The Last 5 Years That Are Comparable In Size Complexity And Scope Past Performance Information Shall Be Obtained By The Following Methods The Contracting Officer S Knowledge Of Previous Experience With The Supply Or Service Being Acquired Customer Past Performance Questionnaire Replies See Past Performance Questionnaire Provided On The Following Page The Governmentwide Past Performance Information Retrieval System Ppirs At Www Ppirs Gov Or Any Other Reasonable Basis Price Proposed Price Will Be Evaluated For Reasonableness And Realism Solicitation Provisions And Contract Clauses The Full Text Of Far Vaar Provisions Or Clauses May Be Accessed Electronically At Http Acquisition Gov Comp Far Index Html Https Www Va Gov Oal Library Vaar The Following Solicitation Provisions Apply To This Acquisition Far 52 212 1 Instructions To Offerors Commercial Items Jan 2017 Far 52 212 2 Evaluation Commercial Items Oct 2014 Far 52 212 3 Offeror Representations And Certifications Commercial Items Oct 2018 Far52 252 1 Solicitation Provision Incorporated By Reference Feb 1998 Far 52 204 7 System For Award Management Oct 2018 Far 52 209 7 Information Regarding Responsibility Matters Oct 2018 Far 52 216 1 Type Of Contract Apr 2002 Far 52 233 2 Service Of Protest Sept 2006 Vaar 852 233 70 Protest Content Alternative Dispute Resolution Oct 2018 Vaar 852 233 71 Alternate Protest Procedure Oct 2018 Vaar 852 270 1 Representatives Of Contracting Officers Jan 2008 Vaar 852 215 70 Va Notice Of Total Service Disabled Veteran Owned Small Business Evaluation Factors Offerors Must Complete Annual Representations And Certifications On Line At Http Orca Bpn Gov In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required The Following Solicitation Clauses Apply To This Acquisition The Clause At 52 212 4 Contract Terms And Conditions Commercial Items Jan 2017 Applies To This Acquisition Addendum To Far Clause 52 212 4 Contract Terms And Conditions Commercial Items Jan 2017 Far 52 252 2 Clauses Incorporated By Reference Far 52 203 17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights Far 52 204 4 Printed Or Copied Double Sided On Postconsumer Fiver Content Paper May 2011 Far 52 216 18 Ordering Oct 1995 Date Of Award Through September 30 2018 Far 52 216 19 Order Limitations Oct 1995 250 00 60 90 30 Days Far 52 216 21 Requirements Oct 1995 September 30 2018 Far 52 217 8 Option To Extend Services Nov 1999 Far 52 217 9 Option To Extend The Term Of The Contract Mar 2000 Far 52 228 5 Insurance Work On A Government Installation Jan 1997 Far 52 232 18 Availability Of Funds Apr 1984 Far 52 232 40 Providing Accelerated Payments To Small Business Subcontractors Dec 2013 Far 52 237 3 Continuity Of Services Jan 1991 Vaar 852 203 70 Commercial Advertising Jan 2008 Vaar 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Jul 2016 Deviation Vaar 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 Vaar 852 232 72 Electronic Submission Of Payments Requests Nov 2012 Vaar 852 237 70 Contractor Responsibilities Apr 1984 Vaar 852 270 1 Representative S Of Contracting Officers Jan 2008 The Clause At 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Jul 2018 Applies To This Acquisition The Following Subparagraphs Of Far 52 212 5 Are Applicable B 4 B 18 B 22 B 25 B 26 B 27 B 28 B 30 B 33 I B 42 B 49 B 55 C 2 C 8 And C 9 C 3 52 222 42 Statement Of Equivalent Rates For Federal Hires May 2014 29 U S C 206 And 41 U S C Chapter 67
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