Acquisition and Implementation of a GED SAE Solution and Recovery of the Existing One

Tenders are invited for Acquisition and implementation of a GED SAE solution and recovery of the existing one 1 This notice d call for tenders follows the General Procurement Notice for 2020 published in the newspaper La Nation N 7402 of 15 01 2020 and 7407 of 22 01 2020 and on the web portal public procurement SIGMAP on 01 13 2020 2 The Soci t B ninoise d EnergieElectrique SBEE obtained funding from the French Development Agency AFD and the European Union to finance the construction of a solar power plant in Benin and the modernization of the information system of the Beninese Electric Power Company SBEE It is planned that part of the sums granted under this financing will be used to make the payments provided for under the contract relating to the Acquisition and the implementation of a EDM SAE solution and recovery of the existing one 3 Soci t B ninoise d EnergieElectrique solicits closed offers from eligible candidates who meet the qualifications required to perform the following services supply and implementation of a EDM EAS solution and takeover of the existing three part package 3 following lots Lot 1 Acquisition and implementation of a GED SAE solution and recovery of the existing one Lot 2 Development of management tools for efficient management of archives EDM Lot 3 Training in archival techniques EDM for the benefit of the Soci t B ninoise d EnergieElectrique SBEE Each tenderer can tender for the three 3 lots and can be awarded several lots at the same time Lots 2 and 3 will be awarded to the same tenderer Period of execution Lot 1 06 monthsLot 2 02 monthsLot 3 02 months4 Participation in this open call for tenders as defined in law n 2017 04 of October 19 2017 relating to the contract code in the Republic of Benin concerns all eligible candidates fulfilling the conditions defined in this Open Tender File and who are not affected by the provisions of articles 72 and 142 of said code5 Interested candidates can obtain information from the Person Responsible for Public Procurement at SBEE Mr Roland A AGBOSSOU email address rolandagbossou gmail com spprmpsbee gmail com and read the Tender documents at the address mentioned below Secretariat of the Person Responsible for Public Procurement PRMP of the SBEE at the General Management of the SBEE opposite the Littoral prefecture building adjoining that of ORABANK at office 201 and read the Tender documents at the above mentioned address Monday to Friday from 8 a m to 12 30 p m and from 3 p m to 6 p m hours 30 minutes Local time GMT 1 6 The qualification requirements are A COMPANIES WITH MORE THAN THREE 3 YEARS OF EXISTENCE Technical requirementFor Lot 1 Acquisition and implementation of a GED SAE solution and takeover of the existing one Justification of the technical qualification to perform the services which are the subject of the consultation and which will be assessed through the technical references presented by the tenderer which must relate to experiences in the supply and implementation of a EDM EAS solution and recovery of the existing for the last ten years Being an editor of the proposed EDM solution or being a partner approved by the editor for the distribution and deployment of this EDM solution Have executed with satisfaction at least two 2 contracts in the field of supply and deployment of EDM and EAS including at least one 01 contract for processing archiving and digitizing documents in an environment similar to that of SBEE during the last ten years 2011 2012 2013 2014 2015 2016 2017 2018 and 2019 supported by legalized copies of the performance certificates specifying the amount of the service and the year d execution or minutes of receipt cover page and signature of the contract relating thereto The minimum amount required for one of the three similar contracts is one hundred and fifty million 150 000 000 FCFA The GED SAE product and the proposed equipment must comply with the mandatory technical and functional requirements found in the table of technical and functional requirements in the terms of reference Profile of the provider s teamKey personnelN Number Position Number of years of general experience Comparable number of experiences1 01 Project managerComputer engineer or equivalent BAC 5 diplomas certified conform to the original and signed curriculum vitae of the holder and the entrepreneur covering the key areas of EDM SAE modern software design of major scale and web oriented have at least five 5 years of experience in this position and have carried out at least two 2 similar projects deployment of GES SAE Have a good knowledge of the functioning of state owned companies 5 22 01 Functional expert integrator 1Engineer in software and computer system Bac 5 and mastering the key areas of the proposed EDM justified by a certification on the solution delivered by the editor Have carried out at least two 2 deployments of this EDM SAE solution 3 23 01 Technical expert Development Database integration 2Software engineer and computer system Bac 5 and mastering the key areas of the proposed EDM justified by a certification on the solution delivered by the publisher Have solid experience in the design of modern web oriented software Master the database development toolsHave a good technical knowledge of the EDM EAS solution participation in at least two 2 similar projects successfully carried out 3 24 01 Expert training and change managementMasters in management organization or change management at Bac 4 level at least having a good command of the solution justified by a certification or attestation issued by the publisher Have carried out at least two 2 training courses within the framework of similar projects Have a good technical knowledge of the EDM SAE solution participation in at least two 2 similar projects successfully carried out 3 2The personnel for each lot is required to provide the certified copies of the required diplomas The number of years of experience is counted from the date of obtaining the specified diploma certified as conforming to the original and the signed curriculum vitae of the holder and the Bidder For Lot 2 Development of management tools for effective management of archives EDM Justification of the technical qualification to perform the services subject to the consultation and which will be assessed through the technical references presented by the tenderer which must relate to experiences in the development of management tools for effective management of archives EDM during the last ten years Have a good knowledge of the procedures for paying documents to the DAN and provide proof Have executed with satisfaction at least two 2 contracts in the field of effective management tools for archives management EDM in the last ten years 2010 2011 2012 2013 2014 2015 2016 2017 2018 and 2019 supported by legalized copies of performance certificates specifying the amount of the service and the year of execution or acceptance reports cover page and signature of the contract y relative The minimum amount required for one 1 of the two 2 similar markets being ten million 10 000 000 FCFA Profile of the provider s teamKey personnelNo Number Position Number of years of general experience Comparable number of experiences01 01 Project managerHave at least one 1 BAC 4 diploma in documentary science or equivalent and 10 years of experience in the practice of documentary science Have a good knowledge of the functioning of Crown corporations 7 502 02 Expert archivist documentalistHave at least one 1 BAC 4 diploma in documentary science or equivalentHave a good knowledge of the procedures for paying documents to the DAN and provide proofHave carried out at least one 1 mission similar for the benefit of a public structure and provide proof Justify a solid experience in the implementation of document management tools 7 5The personnel for each batch is required to provide the certified copies of the required diplomas The number of years of experience is counted from the date of obtaining the specified diploma certified as conforming to the original and the signed curriculum vitae of the holder and the Bidder For Lot 3 Training in archival techniques EDM for the benefit of the Soci t B ninoise d EnergieElectrique SBEE Justification of the technical qualification to perform the services subject to the consultation and which will be assessed through the technical references presented by the tenderer which must relate to experiences in training in archival techniques during the last ten years Have executed with satisfaction at least two 2 contracts in the field of effective management tools for archives management EDM in the last ten years 2010 2011 2012 2013 2014 2015 2016 2017 2018 and 2019 supported by legalized copies of performance certificates specifying the amount of the service and the year of execution or acceptance reports cover page and signature of the contract y relative The minimum amount required for one 1 of the two 2 similar markets being seven million 7 000 000 FCFA Profile of the provider s teamKey personnelNo Number Position Number of years of general experience Comparable number of experiences01 01 Project managerHave at least one 1 BAC 4 diploma in documentary sciences and master training techniquesJustify a perfect knowledge in pedagogy for the organization of training for adults Andragogy 7 502 1Main trainer The main trainer must have at least one 1 BAC 4 diploma in documentary science or equivalent and 10 years of experience in the practice of documentary science5 503 01 Expert arch

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Global Tender Document	Tender Notice