Request For Proposals Are Invited For Provision Of Fire Special Perils Insurance With Extension To Vandalism

Request For Proposals Are Invited For Provision Of Fire Special Perils Insurance With Extension To VandalismSpecifications And Instructions To BiddersA Malaria ConsortiumMalaria Consortium Is One Of The Worlds Leading Non Profit Organisations Dedicated To The Comprehensive ControlOf Malaria And Other Communicable Diseases In Africa And Southeast Asia Malaria Consortium Works WithCommunities Government And Non Government Agencies Academic Institutions And Local And InternationalOrganisations To Ensure Good Evidence Supports Delivery Of Effective Services Providing Technical Support ForMonitoring And Evaluation Of Programmes And Activities For Evidence Based Decision Making And StrategicPlanning The Organisation Works To Improve Not Only The Health Of The Individual But Also The Capacity Of NationalHealth Systems Which Helps Relieve Poverty And Support Improved Economic Prosperity Malaria Consortium Is Committed To Obtaining A Fair Value For Services Received With A Competitive Price AndTimely Delivery Of The Right Services At The Right Quality B Administrative InformationB1 It Is The Intent Of This Request For Proposal Rfp To Secure Competitive Proposals To Select An InsuranceCompany Providing Insurance Services To Malaria Consortium Uganda Head Office At Plot 25 UpperNaguru East RoadB2 Vendors Shall Submit Sealed Bids Addressed To Malaria Consortium UgandaPlot 25 Upper Naguru East RoadNaguru Kampala UgandaAndA Soft Copy To Tenders Malariaconsortium OrgB3 Bids Must Be Received By Monday July 26Th 2019 At 17 00 5Pm Bidssubmitted After The Deadline Will Not Be Accepted 15Th July 2019Malaria Consortium Rfp Page 2 Of 27B4 Malaria Consortium Shall Notify The Winning Bidders In Writing Within Ten 10 Working Days Of The BidOpening And If You DonT Receive Any Response From That Time Consider You Proposal Unsuccessful Malaria Consortium Is Under No Responsibility To Release The Identity Or Contract Terms Of The WinningVendor B5 The Submitted Proposal Must Include The Following Mandatory Attachments If Any Of The DocumentsAnd Information Is Missing The Offer Shall Be Rejected A Completed Detailed Pricing Proposals Based On The Details In This Rfp Valid For At Least 60 Sixty Days After The Proposal Due Date Attached Appendix A And B B Certificate Of IncorporationC Valid Trading LicenseD Powers Of Attorney For Persons Authorized To Handle Business And Make Decisions On Behalf Of The Insurance CompanyE Insurance Regulatory Authority Licence Current That For The Past 5 Years F References From At Least Three 3 Companies Organisations Where Similar Insurance Services Have Been Are Being Provided By Your Company With In The Last Five 5 Years And Shall Include Customer Name Official Email Address Telephone Number G Tax Clearance Certificate From UraH Provide Proof Of Similar Claims Payment Including Settlement Of Large Claims Of At Least Ugx 100 000 000 I Sample Copy Of Policy Contract And Or Standard Terms And Conditions Generally Associated With The Requested Services J Signature To Confirm Compliance With Malaria Consortiums Policies K Audited Books Of Accounts For The Last Two Financial Years 2015 2016 And 2017 2018 Malaria Consortium Shall Utilize The Accounts To Assess The Financial Strength Of The Bidder In Respect Of Liquidity Ratio Solvency And Asset Base L Evidence Of Fulfilment Of Obligations To Pay Taxes In UgandaM Details Of Any Re Insurance Arrangements The Provider Has In Place Including The Credit Rating Of The Lead Reinsurer And Copy Of Current Reinsurance Notes For This Class Of Business To Verify The Malaria ConsortiumS Property Will Be Covered The Lead Re Insurer Must Have A Minimum Of A Rating By An International Credit Rating Firm E G Standard And Poor And Am Best N A Copy Of The Latest Solvency Filing O Standard Basic Claim Guidelines And Settlement Days P Documentation To Verify Credit Rating For The Bidder By An Internationally Recognized Rating FirmB6 Malaria Consortium Reserves The Right To Accept Or Reject Any Or All Bids And To Accept The Bid DeemedTo Be In The Best Interest Of Malaria Consortium And Is Not Bound To Accept The Lowest Priced Bid Submitted During The Evaluation Process Malaria Consortium May At Its Discretion May Request Any One Or All Of The Firms To Make Oral Presentations Such Presentations Will Provide Firms With An Opportunity To Answer Any Questions Malaria Consortium May Have On A RespondentS Proposal B7 Malaria Consortium Reserves The Right To Award Contracts To One Or Multiple Vendors As Deemed To BeIn Its Best Interest B8 The Award Criteria Shall Be Based On The Proposals Overall Response And Value For Money While TakingInto Consideration Donor And Internal Requirements And Regulations The Award Will Be Determined ByA Committee Of Malaria Consortium Employees B9 The Successful Vendor Shall Receive A Contract For The Period Of The Services Required Which Can BeExtended Upon Agreement Of Both Parties B10 Malaria Consortium Will Award A Contract For An Initial Period Of One 1 Year Renewable Up To Three 3 Years Based Upon Annual Successful Reviews And Value For Money Assessments Bidders AreRequested To Provide Information In Their Bid That Will Enable The Malaria Consortium ProcurementReview Committee To Determine The Insurance Firm That Best Meets These Requirements B11 The Language For Communications And Required Documents Is English And The Medium OfCommunication Shall Be In Writing B12 Number Of Hard Copies Required In Addition To The Original Of The Bid Is One 1 C Technical Requirements Specifications1 Purpose And ContextThe Purpose Of This Rfp Is To Select And Contract An Insurance Firm With Experience In Providing The RequiredInsurance Services For Malaria Consortium Head Office Buildings Located In Kampala Plot 25 Upper Naguru EastRoad As Well As An All Risk Insurance Policy To Cover Damage And Loss Of Equipment And Assets Across All MalariaConsortium Office In Uganda See Appendix B Price List Of Assets 2 Scope Of ServicesA Provide Building Office Contents Fire Special Perils And Vandalism To Cover All Risks Of Physical Loss OrMaterial Damage For Malaria Consortium Uganda Head Office Buildings In Kampala As Well As All Risk CoverFor Equipment And Assets For Other Malaria Consortium Offices Elsewhere In Uganda In Accordance WithThe Relevant Insurance Laws Of Uganda The Cover For The Uganda Head Office Buildings In Kampala Would Start From The Date Of Signing A ContractWith The Selected Supplier The Policy For The All Risks Cover Would Start From January 1St 2020 When TheCurrent Policy Expires As Relevant This Cover Must Include The Following Contents Including Office Equipment Assets And Fixtures And Fittings Which Are Owned By The Insured Material Damage To The Property Due To Accidental Physical Damage Or Loss Commercial Fire And Special Perils Burglary House Breaking Automatic Coverage Malaria Consortium Rfp Page 4 Of 27 Standard Explosion Lightening Electrical And Associated Damages E Arising From Power Surges Riot And Strikes Malicious Damage Aircraft And Other Aerial Devices Impact Damage Subterranean Fire Bush Petrol Fire Rain Water Damage Flood Storm And Earthquake Bursting Or Overflowing Of Water Tanks Plumbing Pipes Guttering And Down Pipes Leakage Or Discharge From Fire Extinguishing Plumbing Installation Vandalism Vehicle Collisions With The BuildingB Provide Technical Advice To Malaria Consortium Regarding This And Other Recommended Insurance Policy CoverC Regularly Conduct A Risk Assessment Under This Policy And Provide Advice To Malaria Consortium D Promptly Process All Claims By Malaria Consortium And Ensure That Compensation Is Paid In Accordance WithInsurance Regulatory Authority Guidelines And The Contract Signed With Malaria Consortium E Attend To Any Matters Related To The Insurance Contract Including Liaising With Other Bodies Parties In RelationTo Any Claims Or Liability Under This Policy Including But Not Limited To Uganda Police Valuers Assessors ApprovedMalaria Consortium Building Contractors Etc F Provide Reports To Malaria Consortium As And When Required Regarding The Management Of This Insurance PolicyG Keep Full And Accurate Records Regarding This Policy And Provide Information To Malaria Consortium PromptlyWhen Required H Advice Malaria Consortium Of Any Innovations And Products That Are Beneficial To Malaria Consortium InRespect Of This PolicyI If The Supplier Uses Reinsurance To Ensure It Can Pay All Potential Future Claims Related To The Policy They MustProvide Details That Sufficient Re Insurance Arrangements Are In Place Malaria Consortium Rfp Page 5 Of 27J Provide An Orientation Training To Maximum Of Four 4 Members Of Staff In The Major Highlights Of This Policy ForA Maximum Of One Day Either At The InsurerS Or InsuredS Place Of Business As Shall Be Agreed Upon Each Party ToThe Contract Will Meet Its Own Costs During This Orientation Therefore No Financial Quote Is Required During ThisBidding Process 3 Qualifying Factors For The FirmPotential Bidders Shall A Be An Insurance Firm Duly Licensed By The Insurance Regulatory Authority To Provide Building All Risks OfficeContents Fire Special Perils And Vandalism Insurance Services B Must Possess Five Years Experience Of Providing Building All Risks Office Contents Fire Special Perils AndVandalism Insurance In Uganda Bidders Must Attach Copies Of The Last Five Licensing Certificates From InsuranceRegulatory Authority C Bidder Must Provide Proof That At Least Two Members Of The Technical Team Have At Least 5 Years ExperienceAnd Relevant Qualifications In The In

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