Request For Proposals Are Invited For Develop Standard Operating Procedures Sop For The Implementing Partners Of Colombo Plan Gender Affairs Programme

Request For Proposals Are Invited For Develop Standard Operating Procedures Sop For The Implementing Partners Of Colombo Plan Gender Affairs Programme The Colombo PlanRequest For Proposal Rfp Develop Standard Operating Procedures Sop On Finance Human Resources Procurement Administration And Logistics For The Implementing Partners Of The Colombo Plan Gender Affairs ProgrammeColombo Plan Requests That You Submit A Proposal To Develop Standard Operating Procedures Sop On Finance Human Resources Procurement Administration And Logistics For The Implementing Partners Of The Afghan Women Shelter Fund Awsf And Afghan Child Support Centre Fund Acscf Projects In Kabul Afghanistan Contents Of Solicitation Documents Proposals Must Offer Services For The Total Requirement Proposals Offering Only Part Of The Requirements Will Be Rejected The Offeror Is Expected To Examine All Corresponding Instructions Terms And Specifications Contained In The Solicitation Documents Failure To Comply With These Documents Will Be At The OfferorS Risk And May Affect The Evaluation Of The Proposal Clarification Of Solicitation Documents Colombo Plan Will Respond In Writing To Any Request For Clarification That It Receives Prior To The Deadline For The Submission Of Proposals Written Copies Of The OrganisationS Response Will Be Sent To All Offerors Language Of The Proposal The Proposals Prepared By The Offeror And All Correspondence And Documents Relating To The Proposal Exchanged By The Offeror And Colombo Plan Shall Be Written In The English Language The Proposal Shall Comprise The Following Components 1 Technical Proposal Completed In Accordance With Clause I 2 Price Schedule Completed In Accordance With Clause Ii Iii I Technical Proposal FormatThe Offeror Shall Structure The Technical Part Of Its Proposal According To The Commonly Acceptable Format The Technical Proposal Will Be Evaluated Against The Criteria Assisted By The Following Information A Proposed Approach And Work PlanThis Section Should Demonstrate The OfferorS Responsiveness To The Specification By Identifying The Specific Components Proposed Addressing The Requirements As Specified Point By Point Providing A Detailed Description Of The Essential Performance Characteristics Proposed And Demonstrating How The Proposed Methodology Meets Or Exceeds The Specifications B Capacity And Experience Of Organization FirmThis Section Should Describe The Organizational Unit S That Will Be Responsible For The Contract And The General Management Approach Towards This Project This Should Fully Explain The OfferorS Resources In Terms Of Personnel And Other Resources Necessary For Achieving Project Results This Section Should Also Provide Orientation To The Organisation Firm Including The Year And State Country Of Incorporation And A Brief Description Of The OfferorS Present Activities The Offeror Should Describe Its Experience In Similar Projects The Latest Audited Financial Statement Should Be Enclosed C Human ResourcesCvs For Key Personnel Should Be Attached Ii Price ScheduleThe Offeror Shall Include An Appropriate Price Schedule The Prices Of Services It Proposes To Supply Under The Contract Iii Proposal CurrenciesAll Prices Shall Be Quoted In Us Dollars Period Of Validity Of Proposals Proposals Shall Remain Valid For Ninety 90 Days After The Date Of Proposal Submission Prescribed By Colombo Plan Pursuant To The Deadline Clause A Proposal Valid For A Shorter Period May Be Rejected By Colombo Plan On The Grounds That It Is Non Responsive Payment Payments Will Be Made Directly By Colombo Plan To The Selected Organisation Firm After Acceptance Of The Invoices Submitted By The Organisation Firm Based On Agreed Milestones For Phase I And Ii The Payments Shall Be Effected By The Colombo Plan Afghanistan Country Office In Kabul Following The Clearance Of The Final Report And Certification Of Satisfactory Completion Of Service By Colombo Plan The Terms Of Reference For The Consultancy Is Attached Herewith For Your Reference Attachment I If You Request Additional Information Please Send It To Email Below In Writing Cpgapproposal Colomboplan OrgWe Will Endeavor To Provide Additional Information Expeditiously But Any Delay In Providing Such Information Will Not Be Considered A Reason For Extending The Submission Date Of Your Proposal Attachment ITerms Of Reference Tor Develop Standard Operating Procedures Sop On Finance Human Resources Procurement Administration And Logistics For The Implementing Partners Of The Colombo Plan Gender Affairs Programme Kabul Afghanistan1 BackgroundThe Colombo Plan For Cooperative Economic And Social Development In Asia And Pacific Which Has Its Headquarters In Colombo Sri Lanka Is An Inter Governmental Organization With A Membership Of 27 Countries In The Asia Pacific Region The Colombo Plan Commenced Its Gender Programming In 2007 By Supporting Shelters For Women And Children In Afghanistan Through Its Drug Advisory Programme And Later ItS Programme For Public Administration To Further Expand This Initiative Particularly To Other Countries In Asia And The Pacific Region The Colombo Plan Council Approved The Establishment Of The Gender Affairs Programme Cpgap During The 282Nd Council Meeting In May 2014 The Cpgap Focuses On Women And ChildrenS Rights Issues And Development In Colombo Plan Member Countries The Project Director Will Oversee All Gap Project Activities Particularly CpgapS Flagship Afghan WomenS Shelter Fund Awsf And Afghan ChildrenS Support Center Fund Acscf The Awsf Aims To Increase Access To Justice For Afghans Who Have Survived Or Are At Risk Of Experiencing Gender Based Violence And Or Trafficking In Persons The Awsf Provides Grants To Afghan Run Women Protection Centers Wpc Family Guidance Centers Fgc And Legal Advice Centers Lac That Provide Protection Legal Assistance And Social Services To Survivors And Their Families The Acscf Provides Children With Safe Shelter Adequate Food And Clean Water Services For Physical And Mental Fitness And Free Education 2 ContextThe Awsf And Acscf Is Counting To Build The Institutional Capacity Of The Implementing Partner Organizations That Operate These Facilities In Consultation With The Implementing Partners The Cpgap Has Identified That Well Defined And Applicable Policies And Procedure Manuals Being An Integral Part Of The Organization Constitute The Legal Framework And Facilitate Smooth Running Of Organizational Operations In Addition Clear Policies And Procedures Could Serve As A Guide For The Manpower Of The Organization And Meanwhile Manage The Overall Flow Of Work And Level Of Efforts Of Individuals And Teams Organization Is Normally Consisting Of Different Functional Units These Functional Areas Particularly Finance Human Resources Procurement And Administration Units Require Well Defined Clear And Applicable Written Policies And Procedures 3 JustificationWithin This Context The Cpagp Will Recruit A Well Qualified Consultant Firm Service Provider With Extensive Experience In Developing Standard Operating Procedures And With A Track Record Of Providing Quality Coaching To Carry Out Orientation To Staff Of Implementing Partners On Such Policies The Service Provider Will Conduct An Orientation Workshop In Kabul For Awsf And Acscf Partners 4 Purpose And ObjectivesThe Purpose Of This Assignment Is To Develop Effective Standard Operating Procedures In Finance Human Resources Administration And Procurement Management For The Implementing Partners To Enhance Their Capacity To Carry Out Projects Adhering To High Standards 5 Scope Of WorkThe Scope Of Work Is To In Depth Review Of Existing Organizational Policies Manuals Existing Practices And Procedures Of Finance Human Resources Procurement And Administration And Logistics Units Of The Ips And Prepare Concise Assessment Report Thereof Develop Standard Organizational Procedures Sops On Human Resources Finance Procurement Administration And LogisticsThese Manuals Would Serve As Guidelines And Road Map When Dealing With Business Matters And Or Running Business Operations Of The Ips Deliver Orientation Training On The Developed Sops And Adoption Of Sops By Respective Ip To Target Staff Members With An Aim To Ensure Smooth Operations Of The Ips In Core Business Functional Areas And To Bring Transparency And High Level Of Accuracy In Overall Financial Human Resource Procurement Logistics And Administration Procedures 6 Deliverables A Brief Inception Report Detailing How The Consultant Understands This Assignment And Providing A Technical Approach And Time Bound Action Plan For The Consultancy Comprehensive Standard Operating Procedure Manuals For Finance Human Resources Procurement Logistics And Administration Training Workshop For Staff On The New Sops 7 Period Of ConsultancyThe Consultancy Period Is For This Assignment Will Be 2 Months From The Date Of Signing The Agreement Since The Situation Can Be Volatile In Afghanistan And Is Likely To Fluctuate The Planned Implementation Period Of The Consultancy 8 Reporting And Administrative Support The Consultant Will Be Contracted By Colombo Plan In Consultation With The Cp Gap Director The Consultant Will Work Under The Overall Guidance Of The Cpgap Director In Close Consultation With The Chief Programme Officer Based In Kabul Afghanistan The Consultant Will Be Expected To Provide Their Own Computers And Work From Their Own Office All Consultant Deliverables Will Be Sent To The Cpgap Director Through The Cpgap Kabul Based Chief Programme Officer 10 Required QualificationsIt Is Envisaged Generally That The Consultant Firm Service Provider Will Have The Following Competencies At Least 5 Years Of Experience In Providing Advisory Services Across A Range Of Services In The Area Of Design Development And Implementation Of Sops And Manuals For International Donor Agencies And Local Partners Demonstrated Experience In Conducting Similar Activities In A Difficult Environment In Fragile Conflict States Experience In Provision Of Similar Assignments In Afghanistan Demonstrated Knowledge Of Government Regulations In Countries Of Work Donor Requirements And Regulations Would Be An Added Advantage Demonstrated Experience In Coaching Of Individual Participants And Adult Learning Techniques The Consultant Firm Is Not To Outsource Implementation Of Activities To Other Companies But Expected To Have Such Qualified Staff In House

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