Request For Expression Of Interest For Consulting For Project Accountant

Request For Expression Of Interest For Consulting For Project Accountant Procurement Method IndividualNotice No Op00074731 Request For Expressions Of InterestAssignment Title Project AccountantProject Tonga Digital Government Support Project Tdgsp Grantn Ppagrant Number Ida V0180 Ida Grant Number Ida D4490 Date Ofissuance 10Th July 2019Date And Time Expression Of Interest Eoi Due 23Rd July 2019 No Later Than 4 30 Pm Local TimeDrop Off Eoi To Mainoffice Ministry Of Finan Ce NukuAlofa TongaEmail Submission Of Eoi Please Email To Bfaotusia Finance Gov To Em And Copy To Gfukofuka Finance Gov ToAttn Chief Executive Officer Ministry Of FinanceReference Number Mof Meidecc Ref 15The Kingdom Of Tonga Has Received Financing From The World Bank Toward The Costof The Programmatic Preparation Advance Ppa Grant And Intends To Apply Part Of The Proceeds For Consultingservices The Consulting Services The Services In Clude Hands On All Accounting Transactions Includingpayroll Operating Expenses Travel Consultant Payments Vendor Payments Char Ge Backs And Other Office Running Expenses Maintaining Reconciled Accounts At Any Given Point In The Project Management Unit Keepsrelevant Documents And Invoicessystematically To Fully Support The Accounts Performs Monthly Bank Account Reconciliation And Revi Ews Cash Flow And Replenishmentof The Pmu Provide Timely Payments And Resolve Accounting Relating Issues Of The Project Assist Inthe Planning Aspect Andpreparation Of The Annual Work Program And Budget Ensure Internal Control Procedures Are Adhered To And Fu Rther Services Asmentioned In The Terms Of Reference This Is A Full Time Position For 2 Years May Be Extended Based On Need To P Rovide Supportto Multiple Projects Expected Start Of The Position Is September 2019 The Detailed Terms Of Reference Tor For The Assignment Is Shown In Annex 1 The Ministry Of Finance Now Invites Eligible Individuals Consultants To Indicate Their Interest In Providing The Services Interested Consultants Should Provide Informationdemonstrating That They Have The Required Qualifications And Relevant Experience To Perform The Services Attach Curriculum Vitae Wiith Descrip Demonstratiion Of Experience In Similar Assignments Similar Conditions Etc Firms Staff May Expressinterest Throug Ying Firm For The Assignment And Under Such Situation Only The Experience And Qualifications Of Individuals Shallbe Considered Inthe Selection Process The Criteria For Selecting The Consultantare Minimum RequirementsAccounting DegreeAt Least 5Years Broad Experience In Accounting Including Evidence Of Simi Lar Hands On WorkDemonstrated Experience Incapacity Building Or Training In A Similar EnvironmentFluency In E Nglish And Demonstrated Ability To Be Able To Writesuccinct Reports Which Clearly Articulate Issues Identified Nbs P GeneralcompetenciesAbility To Deal Sensitively In Multi Cultural Environments And Buildeffective Businessrelationships With Clients And Colleagues Strong Oral And Written Communication Skills And Persuasive Ness Inpresenting Discussing And Resolving Difficult Issues Ability To Identify Complex Issues And To Respond And Handl Eaccordingly Does Not Add Unnecessary Complexity To Tasks Or Projects Ability To Function Effectively In Multi Disciplinary Teams Within A Matrix Management Environment Essential Specializedskills Knowledge CompetenciesPrevious Experience With Donor Funded Projects Is An Advantage As Well As With The Proocess Of Withdrawal Applicati Skills Knowledge CompetenciesnsPrevious Experience In Developing Countries On Similarassignments Particularly Working I AgeA Demonstrated Ability To Work Well With Persons At All Levelsof GovernmentA Knowledge Of The Relevan T Tongan Legislation Would Be An AdvantageTheattention Of Interested Consultants Is Drawn To Paragraph 3 14 3 16 And 3 17 Of The World BankS Procurement Regulationsfor Ipf Borrowers July 2016 The Regulations Setting Forth The World BankS Policy On Conflict Ofinterest A Consultant Will Be Selected In Accordance With Para Graph 7 36 To 7 37 Of The Procurementregulations The Remuneration Package For This Position Is Attractive And It Will Be D Etermined Based On Qualificationsand Previous Remunerations Further Information Can Be Obtained At The Address Below Durin G Office Hours 0900 To 16 30Hours Expressions Of Interest Must Be Delivered In A Written Form To The Address Below In Per Son Or By Mail Or By Fax Or By E Mail No Later Than 4 30Pm Of Tuesday July 23Rd 2019 N Bsp Attn Chief Executive OfficerMinistry Of FinanceNukuAlofa Tonga IslandsTe L 67623 066E Mail Bfaotusia Finance Gov To And Copy ToDceo Of Corporate Services At Gfukofuka Finance Gov ToAnnex1Terms Of ReferenceProject AccountantTonga Digital Goovernment Support P 1Oject Tdgsp Ministry OffinanceBackgroundUnderstanding The Government Architecture The Decision Making Processe S And How Information Reaches Decision Makingand The Public Are The Platform Where The Identifying The Gaps And What To Be Strength Ened Before Digital Solutions Are Designedand Developed The Government Of Tonga Has Requested Assistance From The Wo Rld Bank To Create Efficiency Through Anintegrated Digital Government That Is Responsive And Has Clarity Of Public Services And En Suring The Timeliness And Integrity Ofinformation Data Sources And System Management The Tonga Digital Government Support Projectis To Be Implemented During2019 2023 And To Be Led By The Ministry Of Finance Mof This Will Finance The Following Activities Components Component 1 Enabling Environment And Continuous ImprovementsDevelopment Of A Digital E Government Government Strategic Framework Dgsf The Tonga DgsfUltimate Intent Of Improving Government Business Process And Workflowefficiencies Improving The Quality Of Life For C Itizens And Residents While Reducing The Complexityfor Business Transacting With Government The Government Has Already Undertaken Ministry And Agency Consultations The Final Dgsf Will Incorporate Inputs From Government S Takeholders To Ensure Alignment With The Tonga Strategic Developmentframework Tsdf And Agency Specific Strategic Plans As Noted Above The Dgsf Is Based On A Whole Ofgovernment Approach Also Providing The Basis For The Required Governanc E Services Delivery And Implementationarrangements Legal And Regulatory Framewor K For Digital Government Includingcivil Registration And National Id Systems This Subcomponent Will Financeadvisory Services Formodernizing The Legal And Regulatory Frameworks Institutional And Governance Arrangements Data Security Dat A Protection Authentication Protocols And Processes Privacy Transparency Non Discrimination And Support For Digital Transactions Thissubcomponent Will Also Finance Advisory Services To Modernize Policies Laws And Regulations Related To TongaS C R Andnational Id Systems Including To Facilitate The Other Activities Under This Activity To Put In Place Data Protection Safegua Rdsto Strengthen Privacy And Prevent Misuse Of Data And To Prepare TongaS Identity Ecosystem To Support Digital Government Andthe Digital Economy Expansion Of The GovernmentS Cyber Security Program This Subcomponent Will Finance Consultancies And Capacity Building Activities For The Development Of Operational And Administrativestandards Assurance Monitoring Audit And Cyber Security Emergency Response Cert Capabilities The Cyber Security Programm Swill Also Include Comprehensive Security Training And Awareness Programs For All Government Users Government It And Securityprofe Sionals Management Citizens And The Private Sector Component 2 Government E Nterprise Architecture Priority Business Processreview Em This Subcomponent Is To Review And Map Decision Making Processes And Workflows Before Designing Andimplementation Of A Digital Governance And Decision Making Processes To Ensure Timely And Quality Data And Information Accessiblefor Informed Decision Making A Nd Change Management This Component Focuses On Mapping Of The Existing Decision Making Processesand Workflows To Determine Strengt Hs Gaps And Weaknesses And To Build And Streamline For A More Efficient Systems With A View Forcontinuous Improvements National Enterprise Architecture This Component Followscomponent 2 1 And Will Also Finance The De Velopment Of A National Enterprise Architecture Nea The Nea Will Guide Ministries Andagencies Through The Business Objectives I Nformation And Data Requirements Need For Process And Workflow Mapping And Technologychanges Necessary To Execute Their Informati On Systems Consultancy Software Development Purchase Strategies Components 3 Core Registries Civil Registration And National Idsystems3 1 Upgrade Of Cr System This Subcomponent Willfinance Technical Assistance To Upgrade The Current Cr System Including T O A Assign Unique National Id Numbers To Tongacitizens And Residents Of Tonga Through Birth Registrations Based On The Linkages Established Under Subcomponent 3 3 B Linkbirth Death And Marriage Records On The Same Individual C Receive Automated Birth A Nd Death Notifications Form The Healthsector D Securely Push Notification Of Registered Births And Deaths To Approved Third Part Ies E G To Notify The National Idsystems Of Death E Enable Approved Third Parties To Securely Validate Information E G The Social Registry Validatinginformation On Beneficiaries And F Deduplicate Cr Records In The Future Such As Based On The I Nformation Of The Parents E G Their National Id Numbers Upgrade Of Id System Thissubcomponent Will Finance The Upgrade Of The Current National Id System These Include A Developing A Software Module Orinterface For Approved Third Parties In The Public And Private Sectors To Digitally Authenticate The Identity Of Their Cus Tomersbased On Information In The National Id System Register Which May Include Biometric Biographic And Or One Time Password Ot P Yes No Verification And If Applicable B Expanding Coverage Of The National Id System Including To Citizens And Residents Oftonga Younger Than 14 Through The Issuance Of A Unique National Id Number And Not Necessarily A Card Possibly Leveraging Whereappropriate The Social Registry Enrollment Exercise Or The OrgS Planned Birth Registration Catch Upcampaign Development Of Cr Id Linkage This Subcomponen Campaign Will Finance The Functional And Technical Integration Between The Cr And Nationalid Systems Including Bui N That Facilitates Automated Exchange Of Data Such As To Assign Unique Numbers From The National Idsystem At The Time Of Birth Reg Istration And For The National Id System To Receive Information On Registered Deaths And Tovalidate Information At The Time Of Enro Llment Component 4 Digital GovernmentinfrastructureDesign Of Secure Government Network And Data Centers Disasterrecovery Business Continuity And Government C Loud G Cloud This Subcomponent Will Finance Advisoryservices For Designing The Digital Government I Nfrastructure And Platform To Support Information Systems And Applications Forministry And Agency Users Proprietary And Open Sourc E Options Will Be Considered The Component Will Consider And Evaluatealternative Data Center Or Cloud Computing Ownership Models T Aking Into Consideration Climate Change Impacts Disaster Riskssecurity Resource Management Operational And Capital Cost Of Opera Tions Continuity Of Operations And Total Cost Ofownership Design And Implementation Of A National Governm Ent Portal This Subcomponent Willfinance A Single Window To Facilitate Citizen And Business Access To Public Informa Tion Interactions And Transactions Withgovernment Ministries And Agencies The Single Window Will Require A Standard Look And Feel Government Agencylanding Page Template To Show Continuity And Consistency In The Implementation Of Information Ser Vices In Eachagency Implementation Of Selected E Services Process Automation This Su Bcomponentwill Finance The Development Of Selected Digital Services For Example Business Registration And Digital Procurement Base D On Areadiness Assessment Digital Services Institutional As Well As Technical It Will Also Support Advisory Services To Impleme Ntmodifications Of Associated Business Processes Within The Ministries And Agencies Mobile Solutionswill Be Developed On Need Basis To Enable Reach To Users That Do Not Have Access To Computers This Will Include Implementationof Workflow Automation Allowing Better Citizen And Business Access To Government E Services With Cross Agency Integration When Apppr Ofpriate Or Feasible To Effectively Implement Workflow Automation Inter Agency Data Sharing And Automation Of Individualdigital S Vices Requires Us To Process Mapping And Business Process Modelling Notation The Government Has Already Undertakenconsultations Onthis With Government Agencies To Identify Potential Priorityservices Objectives Of The Assignme NtThe Objective Of This Assignment Isto Manage The Processing Of Accounting Under The Tdgsp Scope Of ServicesTheduties And Responsibilities Of Project Accountant Include Processes Accurately And Promptly Allaccounting Transactions Including Payroll Operating Expenses Travel Consultant Paymen Ts Vendor Payments Charge Backs Andother Office Running Expenses Maintaining Reconciled Accounts At Any Given Point Inthe Project Managementunit Keeps Relevant Documents And Invoices Systematically To Fully Support The Accounts Performs Monthlybank Account Reconciliation And Reviews Cash Flow And Replenishment Of The Pmu Effect Timely Payments And Resolveaccounting Relating Issues Of The Project Assist In The Planning Aspect And Preparation Of The Annual Work Pr Ogram Andbudget Ensure Internal Control Procedures Are Adhered To Issue Receipts Acknowledgements For Funds Receivedfrom The World Bank Preparation Of Quarterly Interim Financial Reports Ifrs Prepare Annual Financia Lreports Assist In The Project Audit By External Auditors As Well As Internal Auditors Input All Order And Voucher Into The Sun SystemPrepare Vote Reconciliation On Monthly Basis Prepare Withdrawal Application Onworld Bank Client Connection WebsitePrepare And Update ProjectFix Asset Register Far Worldp Institutional And Organization ArrangementsThe Pmu Projectaccountantbe Hired By Mof Where Office Space And Facilities Will Be Provided The Project Accountant Will Report To The Projectmanager Of T He Pmu The Pmu Project Accountant Is Required To Follow Mof Standard Working Hours But Depending On Business Needs May Be Request Ed To Work Extended Hours Section CriteriaAcademic Background Andrelevant Experience U Accounting DegreeAt Least 5 Years Broad Experience In Accountingincluding Evidence Ofsimilar Hands On WorkDemonstrated Experience In Capacity Building Or Training In A SimilarenvironmentFluencyin English And Demonstrated Ability To Be Able To Write Succinct Reports Which Clearly Articulateissues Identified General CompetenciesAbility To Dealsensitively In Multi Cultural Environmen Ts And Build Effective Business Relationships With Clients Andcolleagues Strong Oral And Written Communication Skills An D Persuasiveness In Presenting Discussing And Resolvingdifficult Issues Ability To Identify Complex Issues And To Respo Nd And Handle Accordingly Does Not Add Unnecessarycomplexity To Tasks Or Projects Ability To Function Effectively In Mu Lti Disciplinary Teams Within A Matrix Managementenvironment Essential Specialized Skills Knowledge CompetenciesPrevious Experience With Donor Funded Projects Is An Advantage As Well As With Theprocess Of Withdrawal ApplicationsPrevious Experience In Developing Countries On Similar Assignments Particularly Workinng Pron The Tonga Will Be An AdvantageA Demonstrated Ability To Work Well With Persons At All Levels Ofgovernment

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