Request For Proposals Are Invited For Supply Quick Book Accounting Software And Training Of Its Users

Request For Proposals Are Invited For Supply Quick Book Accounting Software And Training Of Its Users Dear Prospective Bidders Unabu Would Like To Procure Service For The Supply Installation Of Quick Book Accounting Software After Supply And Installation Of The Software The Prospective Bidder Will Process To The Training Of Its Users Unabu Would Like To Be Supplied The Accounting Software For Six Users Proposals Should Be Directly Responsive To All Items Terms Conditions Specifications And Other Documents Referred To In This Proposal Interested Parties Should Submitted Their Proposal Not Later Than 20Th July 2019 Responding Bidder Should Be Aware That This Solicitation Does Not In Any Way Obligate Unabu To Make A Contract Award Or Compensate The Responding Firms For Any Cost Associated With The Preparation And Submission Of Their Proposals Additionally Unabu May Award The Contract Without Conducting Negotiations Unabu Reserves The Right To Offer The Contract To Other Than The Offer Submitting The Lowest Price Based On Technical Excellence And Schedule Superiority All Inquiries And Request For Clarification Regarding This Proposal Should Be Addressed To Unabu Executive Director Via E Mail Unaburwanda Yahoo Com By 05Th July 2019 Below Is The Planned Procurement Schedule Activity Date Advert 26 June 2019End Of Request For Clarifications 05 July 2019 Proposal Closing Date 20Nd July 2019Evaluation Process 21St JulyCommunication Of Best Bidder 28Th JulyContract Signature 01St August 2019Cordially Mushimiyimana GaudenceThe Executive Director 1 1 Section I Instructions To BiddersPreparation Of Proposals You Are Requested To Submit Separate Technical And Financial Proposals As Detailed Below Technical Proposals Technical Proposals Should Contain The Following Documents And Information 1 A Technical Proposal Submission Sheet2 Company Profile And Experience3 A Summary Of Your Experience In Similar Assignments With Work Completion Proofs4 A Brief Description Of Any Three Recent Projects Undertaken Specifying Objectives Methodology Measurable Outcomes And Other Relevant Information Maximum One Page Per Project 5 An Approach And Methodology For Supplying The Required Software And Training6 The Time Schedule For Each Activity7 Documents Evidencing Your Eligibility And Qualification8 The Training Outlines Module And ScheduleFinancial Proposals Financial Proposal Should Contain The Following Information 1 1 A Financial Proposal Submission Sheet2 A Breakdown Of Costs Inclusive Of Taxes3 The Proposed Plan For Installation Of The Software And TrainingValidity Of Proposals The Proposals Must Remain Valid For 90 Working Days From The Date Of Submission Submission Of Proposals The Technical And Financial Proposals Should Be Submitted Separately Both Clearly Marked With TheProcurement Reference Number Above The BidderS Name Unabu And Either Technical Proposal OrFinancial Proposal As Appropriate Proposals Both Technical And Financial Should Be Emailed To Unaburwanda Yahoo Com In Pdf Or Excel Word Formats Only With Clear Subject Line Proposals Submitted After 5 00Pm Will Be Rejected Automatically 1 2 Section Ii Eligibility CriteriaBidders Are Required To Meet The Following Criteria To Be Eligible To Participate In The Procurement RequestFor Proposal 1 Have The Legal Capacity To Enter Into A Contract2 Not Being Insolvent Bankrupt Or Being Subject To Legal Proceeding For Any Of These Circumstances3 Never Had Your Business Activity Suspended4 Have Fulfilled Your Obligations To Pay Taxes And Social Security Contributions5 Not Have A Conflict Of Interest Related To This Procurement Project6 Not Being On The Black List Published By The Rwanda Public Procurement AuthorityDocuments Evidencing Eligibility Bidders Are Requested To Submit Copies Of The Following Documents AsEvidence Of Their Eligibility And Sign The Declaration In The Technical Proposal Submission Sheet 1 Certificate Of Incorporation2 A Copy Of Bidders Trading License3 Tax Clearance Certificate From Rra4 Any Other Relevant Document1 3 Section Iii Evaluation Of ProposalsEvaluation Of Proposals The Evaluation Of Proposals Will Be Based On The Methodology Detailed Below 1 Preliminary Examination To Determine Eligibility As Defined Below And Administrative Compliance To ThisRequest For Proposals On A Pass Fail Basis 2 Detailed Technical Evaluation Will Contribute 80 3 Financial Scores Will Be Allocated 20 To Determine The Best Evaluated Bid Proposals Failing At Any Stage Will Be Eliminated And Not Considered In Subsequent Stages Evaluation Criteria MarksCompliance With Technical Specifications And OtherCriteria Described In Terms Of Reference30Delivery Time 20Experience With Previous Similar Assignment WithSupporting Documents Of Successful Completion OfContracts20Additional Services Warranty And Licence SupportServices Etc 10Grand Total 80Financial Criteria Pricing Information Should Not Appear In Any Other Section Of The Proposal Other Than The Financial Proposal Financial Scores Shall Be Determined By Awarding 20 Points To The Lowest Priced Proposal And Giving AllOther Proposals A Score Which Is Proportionate To This Currency Proposal Should Be Priced In Rwandan FrancsBest Evaluated Bid The Best Evaluated Bid Shall Be The Firm With The Highest Combined Score And Shall BeRecommended For Award Of Contract Unabu Reserves The Right To Reject All Proposals And Seek Fresh Proposals To Negotiate With One Or MoreBidders To Cancel The Completion And Make No Contract Award If Appropriate 1 4 Section 4 Technical Proposal Submission Sheet Complete This Form With All The Requested Details And Submit It As The First Page Of Your Technical Proposal With The Documents Requested Above Attached Ensure That Your Technical Proposal Is Authorized In TheSignature Block Below A Signature And Authorization On This Form Will Confirm That The Terms And ConditionsOf This Rfp Prevail Over Any Attachments If Your Proposal Is Not Authorized It May Be Rejected Proposal Addressed To UnabuDate Of Technical ProposalProcurement Reference NumberSubject Of ProcurementWe Offer To Provide The Services Described In The Statement Of Requirements In Accordance With The TermsAnd Conditions Stated In Your Request For Proposals Referenced Above We Confirm That We Are Eligible To Participate In Public Procurement And Meet The Eligibility Criteria SpecifiedIn Part 1 Proposal Procedures Of Your Request For Proposals We Have Signed And Undertake To Abide By The Code Of Ethical Conduct For Bidders And Providers AttachedDuring The Procurement Process And The Execution Of Any Resulting Contract Our Proposal Shall Be Valid Until Insert Date Month And Year And It Shall RemainBinding Upon Us And May Be Accepted At Any Time Before Or On That Date I We Enclose A Separate Financial Proposal Technical Proposal Authorised By Signature Name Position Date Dd Mm Yy Authorised For And On Behalf Of Company Address Ode Of Ethical Conduct In Business For Bidders And Providers1 Ethical PrinciplesBidders And Providers Shall At All Times A Maintain Integrity And Independence In Their Professional Judgment And Conduct B Comply With Both The Letter And The Spirit Ofi The Laws Of Rwanda AndIi Any Contract Awarded C Avoid Associations With Businesses And Organizations Which Are In Conflict With This Code 2 StandardsBidders And Providers Shall A Strive To Provide Works Services And Supplies Of High Quality And Accept Full Responsibility For All Works Services Or Supplies Provided B Comply With The Professional Standards Of Their Industry Or Of Any Professional Body Of Which They AreMembers 2 Conflict Of InterestBidders And Providers Shall Not Accept Contracts Which Would Constitute A Conflict Of Interest With Any PriorOr Current Contract With Unabu Bidders And Providers Shall Disclose To All Concerned Parties ThoseConflicts Of Interest That Cannot Reasonably Be Avoided Or Escaped 3 Confidentiality And Accuracy Of Information 1 Information Given By Bidders And Providers In The Course Of Procurement Processes Or The PerformanceOf Contracts Shall Be True Fair And Not Designed To Mislead 2 Providers Shall Respect The Confidentiality Of Information Received In The Course Of Performance Of AContract And Shall Not Use Such Information For Personal Gain 5 Gifts And HospitalityBidders And Providers Shall Not Offer Gifts Or Hospitality Directly Or Indirectly To Staff Of Unabu That Might BeViewed By Others As Having An Influence On OrganizationS Procurement Decision 6 Inducements 1 Bidders And Providers Shall Not Offer Or Give Anything Of Value To Influence The Action Of A Public OfficialIn The Procurement Process Or In Contract Execution 2 Bidders And Providers Shall Not Ask A Public Official To Do Anything Which Is Inconsistent With The Act Regulations Guidelines Or The Code Of Ethical Conduct In Business 7 Fraudulent PracticesBidders And Providers Shall Not A Collude With Other Businesses And Organizations With The Intention Of Depriving UnabuOf The Benefits Of Free And Open Competition B Enter Into Business Arrangements That Might Prevent The Effective Operation Of Fair Competition 1 5 Section 5 Financial Proposal Submission Sheet Complete This Form With All The Requested Details And Submit It As The First Page Of Your Financial Proposal With The Documents Re

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