Tenders Are Invited For Vehicle Maintenance Services

Tenders Are Invited For Vehicle Maintenance Services Under A Framework Agreement Fwa For Goal Sierra Leone Vehicles Invitation To Tender Itt For Vehicle Maintenance Services Under A Framework Agreement Fwa For Goal Sierra Leone Vehicles Frt Pro 16962Goal Is Completely Against Fraud Bribery And CorruptionGoal Does Not Ask For Money For Bids If Approached For Money Or Other Favours Of If You Have Any Suspicions Of Attempted Fraud Bribery Or Corruption Please Report Immediately To Email Speakup Goal IePlease Provide As Much Detail As Possible With Any Reports1 About Goal Goal Is An International Humanitarian Agency Currently Operating In 12 Countries Worldwide Dedicated To Alleviating The Suffering Of The Poorest Of The Poor We Are A Non Denominational Non Governmental And Nonpolitical Organisation For More Information On Goal And Its Operations Please Visit Www Goalglobal OrgGoal Has A 19 Year Presence In Sierra Leone With Activities In Freetown Western Area Kenema And Kambia Districts The Goal Sierra Leone Programme Contributes To Poverty And Vulnerability Reduction Through The Implementation Of Multi Sectorial Integrated Programmes The Sl Programmes Specifically Focus On Systems Strengthening And Community Level Behaviour Change Programming Targeting Improved Maternal Child Health Through Nutrition And Hygiene Sanitation And Water Activities As Well As Child Protection And Empowerment Interventions 2 Proposed TimelinesLine Item Date Year Time And Time Zone Must Be Stated1 Itt Published 17Th June 20192 Closing Date For Clarifications 8Th July 2019 5 00Pm Gmt3 Closing Date And Time For Receipt Of Tenders 15Th July 2019 14 00Pm Gmt4 Tender Opening Location Goal Sierra Leone Freetown5 Tender Opening Date And Time 16Th July 2019 11 00Am3 Overview Of Requirements3 1 Service SpecificationGoal Sierra Leone Invites Prospective Service Providers To Submit Their Bids For Vehicle Maintenance Services ForGoal Sierra Leone Fleet Under A Three 3 Framework Agreement Fwa For The Following Brand Vehicles Below Toyota Land Cruiser Jeep Pick Up Toyota Prado Jeep Toyota Hilux Van 2 8 Toyota Hilux D4d And ToyotaHiace Mini BusPlease Note When Goal Thing Value For Money Wold Not Be Achieved We Would Procure Procure Some SpareParts On Our Own Note Goal Is In Position To Offer Up To Ssl 591 660 253 80 For This Service If The Fwa Would Be Signed Bidders Must Understand That This Figure Is An Estimate Based On Current And Future Expected Usage TenderersShould Note That Goal Shall Be Under No Obligation To Purchase Any Minimum Value Of Service 3 2 Type Of Contract Framework Agreement Fwa A Framework Agreement Fwa Is An Agreement With A Single Supplier Or Group Of Suppliers To Establish TermsGoverning Contracts That May Be Awarded During The Period Of The Fwa Goal As Contracting Authority Does NotGuarantee Any Volume Of Orders Under Fwas As All Purchases Will Be Based On The Needs And Activities Of Goal The Fwa Will Set Prices For The Fwa Duration Initially For 1 Year With The Possibility To Review On An Annual BasisUp To A Maximum Of 3 Years Prices And The Quality Of The Service Received Will Be Reviewed Jointly On An AnnualBasis By Goal And Framework Suppliers To Make Sure ItS Satisfactory And Within Current Market Value To Participate In The Fwa Respondents Will Need To Be Successful In This Tender Exercise When An Fwa IsEstablished With A Supplier The Purchasing Mechanism Will Be Based On A Purchase Order So When GoalRequires A Supply Or Service Provision A Purchase Order Service Contract Will Be Sent To The Supplier ServiceProvider To Contract Each Specific Order And Confirm Terms Each Purchase Order Service Contract Will Be AnIndividual Contract Based On The Agreed Terms In The Fwa The Winning Tenderer S Will Be Required To Enter Into A Framework Agreement With Goal For VehicleMaintenance Services On The Conditions Set Out In Financial Offer To This Itt Appendix 2 The Goal StandardTerms And Conditions Appendix 3 And Other Documents Which Form The Response Format In Case Of Establishing A Multi Supplier Framework Agreement The Purchasing Mechanism Will Be Based On ARotation Or Priority System With Individual Orders Placed According To GoalS Internal Priorities At The Time OfOrder 4 Terms Of The Procurement4 1 Procurement Process4 1 1 This Competition Is Being Conducted Under Goals Open National Tender Procedure 4 1 2 The Contracting Authority For This Procurement Is Goal 4 1 3 This Procurement Is Funded By London School Of Hygiene Tropical Medicine Lsmth And OtherDonors Tender And Any Contracts Or Agreements That May Arise From It Are Bound By The Regulations OfThose Donors 4 2 Clarifications And Query Handling4 2 1 Goal Has Taken Care To Be As Clear As Possible In The Language And Terms It Has Used In Compiling ThisItt Where Any Ambiguity Or Confusion Arises From The Meaning Or Interpretation Of Any Word Or TermUsed In This Document Or Any Other Document Relating To This Tender The Meaning And InterpretationAttributed To That Word Or Term By Goal Will Be Final Goal Will Not Accept Responsibility For AnyMisunderstanding Of This Document Or Any Others Relating To This Tender 4 2 2 Requests For Additional Information Or Clarifications Can Be Made Up To 5 Working Days As Outlined InSection 5 2 Before The Deadline And No Later Any Queries About This Itt Should Be Addressed In WritingTo Goal Via Email On Procurementfreetown Sl Goal Ie And Answers Shall Be Collated And PublishedOnline At Https Www Goalglobal Org Tenders In A Timely Manner 4 3 Conditions Of Tender Submission4 3 1 Tenders Must Be Completed In English 4 3 2 Tenders Must Respond To All Requirements Set Out In This Itt And Complete Their Offer In The ResponseFormat 4 3 3 Failure To Submit Tenders In The Required Format Will In Almost All Circumstances Result In The RejectionOf The Tender Failure To Resubmit A Correctly Formatted Tender Within 3 Three Working Days Of Such ARequest Will Result In Disqualification 4 3 4 Tenderers Must Disclose All Relevant Information To Ensure That All Tenders Are Fairly And LegallyEvaluated Additionally Tenderers Must Provide Details Of Any Implications They Know Or Believe TheirResponse Will Have On The Successful Operation Of The Contract Or On The Normal Day To Day OperationsWith Goal Any Attempt To Withhold Any Information That The Tenderer Knows To Be Relevant Or ToMislead Goal And Or Its Evaluation Team In Any Way Will Result In The Disqualification Of The Tender 4 3 5 Tenders Must Detail All Costs Identified In This Itt Additionally Tenders Must Detail Any Other CostsWhatsoever That Could Be Incurred By Goal In The Usage Of Services And Or The Availing Of Options ThatMay Not Be Explicitly Identified Requested In This Itt Tenderers Attention Is Drawn To The Fact That InThe Event Of A Contract Framework Agreement Being Awarded To Them The Attempted Imposition OfUndeclared Costs Will Be Considered A Condition For Default 4 3 6 Any Conflicts Of Interest Including Any Family Relations To Goal Staff Involving A Tenderer Must Be FullyDisclosed To Goal Particularly Where There Is A Conflict Of Interest In Relation To Any Recommendations OrProposals Put Forward By The Tenderer 4 3 7 Goal Will Not Be Liable In Respect Of Any Costs Incurred By Respondents In The Preparation AndSubmission Of Tenders Or Any Associated Work Effort 4 3 8 Goal Will Conduct This Tender Including The Evaluation Of Responses And Final Awards In Accordance WithThe Detail Set Out At In The Evaluation Process Tenders Will Be Opened By At Least Three DesignatedOfficers Of Goal 4 3 9 Goal Is Not Bound To Accept The Lowest Or Any Tender Submitted 4 3 10 Goal Reserves The Right To Split The Award Of This Contract Between Different Bidders In Any CombinationIt Deems Appropriate At Its Sole Discretion 4 3 11 The Supplier Shall Seek Written Approval From Goal Before Entering Into Any Sub Contracts For ThePurpose Of Fulfilling This Contract Full Details Of The Proposed Subcontracting Company And The Nature OfTheir Services Shall Be Included In The Written Request For Approval Written Requests For Approval MustBe Submitted To The Contract Focal Point Identified In Sectionerror Reference Source Not Found 4 3 12 Goal Reserves The Right To Refuse Any Subcontractor That Is Proposed By The Supplier 4 3 13 Goal Reserves The Right To Negotiate With The Supplier Who Has Submitted The Lowest Bid That FullyMeets The Technical Requirements For The Purpose Of Seeking Revisions Of Such Bid To Enhance ItsTechnical Aspects And Or To Reduce The Price 4 3 14 Information Supplied By Respondents Will Be Treated As Contractually Binding However Goal ReservesThe Right To Seek Clarification Or Verification Of Any Such Information 4 3 15 Goal Reserves The Right To Terminate This Competition At Any Stage 4 3 16 Unsuccessful Tenderers Will Be Notified 4 3 17 GoalS Standard Payment Terms Are By Bank Transfer Within 30 Days After Satisfactory ImplementationAnd Receipt Of Documents In Order Satisfactory Implementation Is Decided Solely By Goal 4 3 18 This Document Is Not Construed In Any Way As An Offer To Contract 4 3 19 Goal And All Contracted Suppliers Must Act In All Its Procurement And Other Activities In Full ComplianceWith Donor Requirements Any Contract S That Arise From This Itt May Be Financed By Multiple DonorsAnd Those Donors And Or Their Agents Have Rights Of Access To Goal And Or Any Of Its Suppliers OrContractors For Audit Purposes These Donors May Also Have Additional Regulations That It Is Not PracticalTo List Here Submission Of An Offer Under This Itt Assumes Service Provider Acceptance Of TheseConditions 4 3 20 Terrorism An

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