Quotation Are Invited For Procurement Of It Equipment And Supplies

Quotation Are Invited For Procurement Of It Equipment And Supplies IntroductionElizabeth Glaser Pediatric Aids Foundation Egpaf Or Foundation A Non Profit Organization Is The World Leader In The Fight To Eliminate Pediatric Aids Our Mission Is To Prevent Pediatric Hiv Infection And To Eliminate Pediatric Aids Through Research Advocacy And Prevention And Treatment Programs For More Information Please Visit Http Www Pedaids Org Objective Of The Assignment Scope Of WorkThe Foundation Currently Has An Immediate Need For The Initial Quantities Of The Respective Items Listed In Table 1 Below However It Is Anticipated That The Foundation Will Need To Purchase The Estimated Additional Quantities Within The Estimated Timeframe Indicated But The Exact Needs Cannot Be Determined At This Time In Recognition Of This A Firm Fixed Price Purchase Order With Option Quantities Will Result From This Solicitation After The Initial Order Is Placed The Foundation May Exercise Its Option To Purchase Additional Quantities At A Fixed Option Rate Proposed By The Selected Vendor In Response To This Rfq And Captured In The Terms Of The Initial Purchase Order Table 1 List Of Requested Goods Services Item And Detailed Specifications Unit Estimated Qty Needed Est Timeframe To Exercise Option1Laptops 14 Inch Lcd 6Gb Ram 250Ssd 10 000Rpm Or More 1920X1080p Resolution Quad Core 2Ghz Processor Lte Connectivity Sim Card Tray External Battery Placement Battery Should BeAccessible Without Unscrewing Back Cover 6 Cell Battery 9Hrs Battery Life Spare Battery With Minimum Of 6 Hours Ubuntu 18 Lts OsEach 560 By 31 Dec 20192 Spare Laptop Battery Each 560 By 31 Dec 20193 Computer Locks Each 560 By 31 Dec 20194 External Hard Drives 500Gb1 Each 520 By 31 Dec 20195 External Hard Drives 1Tb1 Each 520 By 31 Dec 20196 Laptop Bags Each 560 By 31 Dec 2019 Egpaf Now Invites Eligible Vendors To Submit Competitive Quotes For The Applicable Items Listed Above If Applicable Each Item Must Meet The Minimum Required Specifications Listed In Table 1 Failure To Provide A Quote For Any Of The Items Or Meet The Minimum Required Specifications As Listed In Table 1 May Disqualify A Bidder From Selection Evaluation Criteria And Submission RequirementsThe Foundation Will Accept The Quotation From The Qualified Vendors That Is The Best Value I E The Vendor That Provides The Most Economically Advantageous Goods And Service To The Foundation Each Completed Submission Will Be Evaluated Based On The Below Criteria Please Submit Or Include With Your Application For Each Evaluation Criteria Anything That Will Help The Foundation Fully Evaluate The Supplier On Each Individual Criteria If Required Representatives From The Foundation May Evaluate Each Potential Supplier By Requesting Samples Of The Quoted Items And Or Performing A Site Visit Before Making Its Final Selection Failure To Provide Any Of The Above Submission Requirements May Be Considered Non Responsive And DisqualifyThe Applicant From Final Selection Completed Submission Packages Must Be Delivered To The FoundationS Main Office Address Listed In This SolicitationOr Electronically To Procurementmw Pedaids Org The Deadline For Submission Is 24 May 2019 At 5 00Pm Cat Any Late Submissions May Be Disqualified FromSelection Key Contract Terms1 Each Order Placed By The Foundation Including The Initial Purchase Order Shall State The Items To Be Purchased The Location To Which The Items Should Be Delivered The Specific Timeframe Within Which The Order Should BeCompleted And A Fixed Price For The Items To Be Purchased Including Delivery Costs Each Individual Order WillBecome A Legally Binding Contract When It Has Been Formally Signed By The Foundation And Received By TheVendor 2 Option Rates This Rfq Includes A Request For Option Rates And The Foundation Will Insert An Option ClauseInto The Initial Contract If The Foundation Wishes To Exercise Its Option To Purchase Additional Quantities OfCertain Items In The Estimated Timeframe Proposed Please Indicate In Your Bid Either The Fixed Prices That Will Be Applied To Each Additional Option Item Purchased Or The Maximum Percentage Rate With Which Those Prices Will Increase For Example The Prices In TheAttached Quote Will Increase No More Than 1 5 During The Period With Options May Choose To BeExercised By The Foundation If Not Otherwise Specified In The Quote Bidder Agrees To The Firm Fixed Prices For Each Option Quantity RequestedIn This Solicitation The Option Rates Will Be Included In The Initial Contract S Agreed Upon By Both Parties If ABidder Unable To Provide A Priced Option At This Time Or Should Any Of The Services Offered By The Vendor BecomeUnavailable Or Unavailable At The Unit Rate Originally Proposed The Contractor Will Inform Egpaf Of Those IssuesPrior To The Exercise Of The Next Option Pricing Shall Otherwise Remain Fixed At The Originally Agreed Upon Rates 3 Penalties For Late Delivery Given The Urgency Of This Procurement The Foundation Will Be Enforcing StrictPenalties For Any Supplier That Is Unable To Deliver The Required Items As Agreed Upon By Both Parties UponIssuance Of The Final Purchase Order Should The Agreed Upon Delivery Date S Not Be Met In The Case Of FaultOf The Vendor Or Any Of Its Third Party Partners The Foundation Shall Be Entitled To Demand Payment Of LateDelivery Penalties Amounting To 1 Of The Value Of The Resulting Contract And Up To A Maximum Amount Of 15 Of The Entire Value Of The Resulting Contract Penalties Will Start If Delivery Has Not Been Completed AfterFive 5 Business Days Of The Required Delivery Date And Will Incrementally Increase Each Day Thereafter If 14Calendar Days Have Passed And Delivery Still Has Not Been Completed The Foundation Will Have The Right ToCancel An Order Without Penalty And Receive Full Repayment For Any Potential Costs Already Incurred And Paid ToThe Vendor Unless Written Agreement From The Foundation Is Authorized For An Extended Delivery Due Date If The Selected Supplier Only Completes Partial Delivery Of The Full Order Promised For A Specific Delivery DueDate Penalties Will Only Be Enforced On The Portion Not Delivered 4 Participation In This Solicitation Is Open To All Legal Vendors These Terms Refer To All Nationals And To All LegalEntities Companies Or Partnerships Constituted Under And Governed By The Civil Commercial Or Public Law AndHaving Their Statutory Office Central Administration Or Principal Place Of Business A Legal Entity Company OrPartnership Having Only Its Statutory Office Must Be Engaged In An Activity Which Has An Effective And ContinuousLink With The Economy

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