Tenders Are Invited For Provision Of Security Services

Tenders Are Invited For Provision Of Security Services IntroductionThe Common Market For Eastern And Southern Africa Is A Regional Grouping Of Nineteen African States Which Have Agreed To Cooperate In The Development Of Their Respective Economies Through Regional Integration And Trade Development Comesa Seeks To Appoint A Professional Security Company To Provide Security Services At Its Premises Along Ben Bella Road Comesa Now Invites Sealed Tenders From Eligible Security Companies For The Provision Of Security Services For An Initial Period Of Two 2 Years The Duration May Be Extended For A Further Period If The Security Company Agrees To Provide The Services On The Same Terms And Conditions Provided That The Services Provided By Them Are Of A Satisfactory Quality And Standard Acceptable To Comesa Scope And Specific TasksThe Tender Is For The Provision Of Twelve 12 Security Guards To Provide Twenty Four 24 Hour Protection Seven 7 Days A Week The Buildings And Assets Of The Comesa Secretariat At Its Headquarters Situated Along Ben Bella Road In Lusaka The Security Company Should Be Willing To Provide Additional Security Guards On Certain Contingencies On Payment Of Proportionate Fees The Security Company Will Undertake The Following Tasks A Guard And Protect The Comesa Centre Building And All Comesa Assets Therein B Develop And Maintain A Register Of All Visitors To The Comesa Centre C Maintain An Occurrence Book As Required Where Daily Occurrences Will Be Recorded D Provide Incident Reports In Writing For Incidents Or Accidents That May Occur At Comesa Centre E Promptly Report Any Suspicious Movement Of Persons Around The Comesa Centre F Assist Comesa With Obtaining Police Reports And Follow Up Investigations Of Criminal Related Incidents On Comesa Premises Instructions To Bidders1 Eligibility To TenderThis Tender Is Open To All Competent Security Companies That Are Registered To Offer Security Services In Zambia 2 Pre Bid ConferenceA Pre Bid Meeting Shall Be Held On Thursday 9St May 2019 At Comesa Centre Ben Bella Road Lusaka At 11 00 Hrs Local Time To Afford Prospective Bidders An Opportunity To Clarify Any Issues That May Arise 3 Cost Of TenderThe Bidder Shall Bear All Costs Associated With The Preparation And Submission Of The Bid Comesa Will In No Case Be Responsible Or Liable For Those Costs Regardless Of The Conduct And Outcome Of The Tender 4 Bid Currencies Bid PricesAll Prices Shall Be Quoted In Zambian Kwacha 5 Tender PricesThe Tenderer Shall Indicate On The Appropriate Price Schedule The Unit Prices And Total TenderPrice Of The Services It Proposes To Provide Under The Contract Prices Indicated On The Price Schedule Shall Be The Cost Of The Services Quoted Exclusive Of AllTaxes In Zambia 6 Price VariationPrices Quoted By The Tenderer Shall Be Fixed During The Term Of The Contract Quoted RatesShould Include All Overheads And Profits The Rate Should Be Firm For The Entire Contract Period There Will Be No Price Variation After Signing Of Contract Currency Exchange Fluctuations WillBe A Non Factor 7 Period Of Validity Of BidsThe Bids Shall Remain Valid For Ninety 90 Days After The Closing Date Of Tender Submission In Exceptional Circumstances And Prior To The Expiry Of The Original Tender Validity Period TheContracting Authority May Solicit The Tenderers Consent To An Extension Of The Period Of Validity The Request And The Responses Thereto Shall Be Made In Writing 8 Amendments Of Bid DocumentsAt Any Time Prior To The Deadline For Submission Of Bids Comesa For Any Reason Whether AtIts Own Initiative Or In Response To A Clarification Requested By A Prospective Bidder May ModifyThe Bidding Documents By Issuing An Addendum All Addenda Shall Be Posted On The Comesa Website Http Www Comesa Int All BiddersWishing To Be Notified Of Any Addenda Should Provide To Comesa The Bidders Name And EmailAddress In Order To Afford Prospective Bidders Reasonable Time In Which To Take The Amendments IntoAccount In Preparing Their Offers Comesa May At Its Discretion Extend The Deadline For TheSubmission Of Bids 9 Format And Sealing Of BidsThe Bidder Shall Prepare Five 5 Copies Of The Technical Bid And Financial Bid In SeparateEnvelopes Clearly Marking One As Original And The Other Four As Copy In The Event OfAny Discrepancy Between Them The Original Shall Govern The Inner And Outer Envelopes Shall Be Sealed And Addressed To Chairperson Procurement Committee Comesa Secretariat Ben Bella Road P O Box 30051 Lusaka Zambia Attention Procurement UnitThe Tenders Should Be Dropped In Tender Box Number 1 Located At The Main Office ReceptionNot Later Than 31St May 2019 At 12 00 Hrs And Should Be Marked In The Top Right Hand Corner Provision Of Security Services Tender No Cs 30 419 2 Do Not OpenBefore 31St May 2019 At 12 00 Hrs Lusaka Time Bidders Should Take Note That Comesa Does Not Have A Secure Online System For ReceivingBids And Therefore Bids Should Be Submitted By Hand Or By Courier 10 Opening Of TendersAll Technical Proposals Will Be Opened In The Presence Of The Tenderers Representatives WhoChoose To Attend On 31St May 2019 At 12 00 Hrs At The Administration Meeting Room Comesa Centre Ben Bella Road Or At An Alternative Location To Be Communicated By TheHead Of Procurement 11 Late TendersAny Tender Received By Comesa After The Deadline For Submission Of Bids Shall Be Rejected There Shall Be No Exception To This Requirement 12 Required Documents To Be SubmittedA Prospective Party Will Be Expected To Among Other Things Submit A Profile Of The Company B Proof Pertaining To The Eligibility Of The Bidders I E Copy Of The Registration OfThe Firm Copies Of The Tax Compliance Certificate C Copy Of Audited Financial Statements For The Last 2 Years Or 6 Months BankStatement Duly Certified By The Bank D Duly Certified Letter From The Local Labour Office As Proof Of Compliance WithPrevailing Labour Laws With Respect To Minimum Wage E Three Letters Of Recommendation For Provision Of Security Services Of SimilarMagnitude From Other Reputable Organizations Other Than Comesa And F Copy Of Professional Indemnity Cover The Financial Bid In A Separate Envelope Shall Contain The Schedule Of Costs Indicating TheTotal Cost Of The Proposed Services A Full Breakdown Of The Price And A Confirmation That TheProposal Remains Valid For 90 Days After The Tender Deadline Date Comesa Does Not Bind Itself To Accept Any Bid And Reserves The Right To Accept The Whole OrPartially Any Of The Submitted Bids

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