Tenders Are Invited For Software Package And Information Systems – Dokumentenmanagementsystem (Dms)

Software Package And Information Systems – Dokumentenmanagementsystem (Dms). The Ihk Gesellschaft Für Digitalisierung Mbh (Ihk Gdi), Based In Dortmund, Is The Joint Technology And Competence Center For Service-Oriented Business Applications Of The Chambers Of Industry And Commerce (Ihks) And The Association Of German Chambers Of Industry And Commerce (Dihk) In Germany. As A Central It Service Provider, The Ihk Gdi Has Been Providing Comprehensive Services In The Areas Of It Operations, Application Development, Business Process Solutions And Digital Services For The Organization Of Industry And Chambers Of Commerce For Over 40 Years. The Client For This Award Procedure Is The Ihk Gesellschaft Für Digitalisierung Mbh (Ihk Gdi). The Ihk Gdi Carries Out The Award Procedure In Its Own Name And Under Its Own Responsibility And Concludes The Framework Contract As The Central Contractual Partner. Around 26 Ihks Currently Use The Document Management System Helic From The Provider Iqvia. According To The Provider, This Service Area Will Be Removed From The Service Portfolio And The Helic Product Will Be Discontinued At The End Of 2027. There Is Therefore An Urgent Need For A Successor Solution. The Dms Change Of Up To 26 Ihks Is Planned By December 31, 2027. For The Last Ihks To Be Migrated, The Technical Productive Import Of The Documents Must Have Demonstrably Started By The End Of This Day. Runs That Have Already Started May Then Be Completed. By Then, The New Dms Must Be Deployed, Configured And Ready For Operation, Authorizations And Interfaces Must Be Set Up And Tested, And Test Migration And Productive Release Must Be Successfully Completed. The Exception Does Not Apply To Pending Deployments Or Production Imports That Have Started Later. The Remaining Scope And Completion Date Must Be Agreed Upon Bindingly With The Contractor And The Respective Ihk. Indexing, Testing, Stabilization And Acceptance Must Follow Immediately. The Start Of Import Alone Does Not Constitute Migration Completion. The 26 Ihks Listed In The Appendix And Highlighted In Color Want To Switch To A New Dms In 2027 On The Basis Of The Framework Agreement Advertised By The Ihk-Gdi. As A Planning Guideline, A Maximum Of 26 Ihks Of Different Sizes Is Assumed In 2027. The Actual Participating Ihks As Well As The Stocks And Data Volumes To Be Taken Over For Each Ihk, The Required Functions And The Interfaces To Be Integrated Are Agreed Between The Contractor And The Relevant Ihk Before The Start Of The Respective Migration. The Client Assumes That There Will Be Significantly More Ihks That Will Use This Framework Agreement. For Organizational Reasons, The Client Cannot Make A Binding Commitment About The Participating Ihks. The Provision Of Services Begins With The Award Of The Contract. First, The Participating Ihks Must Be Migrated To The New Dms Within The Specified Time Frame And In Compliance With The Specified Requirements. As Part Of The Initial Migration, After The System Is Operational